FCA PRESIDENT’S REPORT FEBRUARY 2008

2007 showed progress towards our goal of being an archery powerhouse; this in a direction that I had not anticipated, but should have expected.

We cannot field world-class archers without a world-class infrastructure.  This year we made great steps in that direction.  We have several new Continental Judges as well as Continental Judge Candidates.  Our Coach Certification Committee has been working like slaves moving us towards the new competency-based system.  We have had inspiring performances from our able-bodied archers both in compound and recurve.  We have the world champion in Men’s Compound, and a fifth-place finish in the men’s recurve team round.

In AWAD, we have a newly qualified National Classifier as well as National Classifier Candidates and the next generation has already expressed interest in training.  We have new AWAD team members.  We have the world champion in Men’s Compound Open, and the Bronze medal team for Men’s Compound Open.

While most of these things happened because of tremendous, inspired work on the part of others; I have not been idle myself.

This past year I have had the pleasure of assisting the members of the Executive Committee stay focused and on track.  Most often, all I had to do was make suggestions and monitor the affairs through the office, which left me time to earn the National Classifier certification I mentioned.

I also travelled to Korea with the IPC Archery World team where the members showed so well on the world stage.  I served as team therapist, translator, and baggage handler.

Most recently I was invited to southern California to assist in the last-chance tournament for AWAD archers.  This was their last chance to submit qualifying scores for ranking and a possible berth in the Beijing Paralympics.  I am happy to report that our new woman AWAD member turned in a very respectable score from this event, and may even have secured another spot for Canada at the 2008 Paralympics.  We will not know for certain until the final list is published, so keep your fingers crossed.

Finally, after 13 years as a massage therapist, I have decided to go back to school.  After catching up on some pre-requisites, I will be applying for admission to the M.Sc. Physical Therapy program at the University of Alberta.  In order to support this added workload, I will need to reduce my efforts elsewhere.  So I will not be standing for re-election in 2009.  I will honour my commitment by finishing my current term, which will search for and secure a new recruit to take over the job.  I already have one person in mind, but feel free to make suggestions.

Respectfully submitted

Roger Murray

FCA EXECUTIVE DIRECTOR REPORT - FEBRUARY 2008

Governance

FCA’s third and fourth quarters saw heightened activity that strained both financial and human resources.  Averaging one meeting a month since the beginning of August, face-to-face meetings included the whole battery of meetings at the national championships, the successful IPC/COPARCO certification clinics that took place in Toronto, Coaching Certification Committee’s special meeting for transition to two contexts in the New NCCP Competitive Stream, Canadian Paralympic Committee’s AGA, Canadian Olympic Committee’s pre-Beijing meeting, Executive Committee teleconference, LTAD meeting, High Performance Committee, and all the necessary follow-up for each.  There is regular, constructive communication between the FCA President and the national office every two weeks, and now High Performance Committee communications are improving with monthly teleconferences and an active on-line forum.

FCA’s first quarter of 2008 will be just as busy now that the annual Board meeting and AGM have been moved to the end of March.  The normal workload for audits, production of the Annual Report, its translation, printing and distribution, selection of FCA Annual Awards, and elections for positions of Directors-at-Large and FCA Athlete Representative that normally occur in the second quarter, will now take place within the next 8 weeks.  It is anticipated that Board input and interaction will increase with a full weekend together, allowing for volunteer development opportunities as well as providing time for small working groups to handle macro-management concepts and planning for the Federation into 2012.  I would suggest inviting LTAD presentation as well as one marketing firm.

All new/revised policies and procedures arising from meeting minutes have been imbedded into pertinent FCA documents which include the FCA Task List, Volunteer Handbook and office procedures manual.  The Policy Manual was not revised pending the on-going discussions concerning the National Championship Rotation Policy.  The FCA Operational Plan was extended to 2012 and updated to reflect Board input at the August 2007 meeting, and both possible and probable impact of the Long Term Athlete Development Model draft on FCA decisions.  The Operational Plan will be reviewed for ratification by the Board in March.  FCA’s volunteer self-evaluation process was circulated, as was the FCA Conflict of Interest policy and Ethics policy.  

An annual staff evaluation was conducted for the occasional staff, but not competed.

With exception of Québec and Newfoundland & Labrador, all FCA/PSO agreements for 2008-2010 have been re-signed.  Don Lohnes represented the FCA President during negotiations and I thank him for his time, and Alain Gravel’s translation of the amendments into French.  The AANL is functioning on a minimal level and efforts have been made to tailor their agreement to the situation.  FTAQ’s agreement was delivered quite recently and is under review by the provincial body.

FCA’s Human Resource base has not expanded significantly and membership totals declined.  FCA has been able to attract and keep qualified volunteers in its elected positions, and one co-ordinator position.  The annual elections will be an important indicator as to whether or not FCA has turned the corner on recruiting new volunteers to the national level. 

Annual reports and indoor programme information were circulated as usual to all FCA-affiliated clubs.  Clubs are complying well with the increase to two Safety Officers/club judges for 2008.  This pro-active FCA policy has allowed FCA’s liability insurance programme premium to remain at its 2007 level.  The final membership report was submitted to the insurance broker, and the balance owing for 2007 has been paid.  The broker’s minimum payment of $13,000 for the 2008 membership premium will create cash flow problems in the first quarter.

Communication still appears to be top-down in most cases, but there has been a small increase in regular contact with the majority of provincial members.  The biweekly Info.E-mail bulletins continued to keep members up-to-date with a wide range of information, but not enough on 3D activities.  FCA’s volunteer translators continue to assist the national office and the web master weekly.  These people save the Federation thousands of dollars every year.  The Executive will select a web designer in the coming weeks to assist the webmaster and create a new look for FCA’s website, keeping in mind the financial restraints for this change.  Meeting minutes and reports have been circulated electronically to save money and “Go-Green”.

FCA’s LTADM process has progressed and provided interested members with a vehicle for discussion since the first meeting in Toronto in December 2006.  The document will have major ramifications for FCA and I addressed some of those in the revised FCA Operational Plan circulated to the Executive in advance of this meeting.  Research was conducted and analysed with the help of a summer student employed through Sport Canada funding block.  Paul Jurbala’s contract has been paid in full and version 3.1 of the overview document must be ratified by the Board, translated and distributed as soon as possible.  Next FCA must conduct a competition review.  I am recommending that Sport Canada funds be used to re-hire Paul in order to keep the continuity to take FCA through the next phases toward implementation.

Finances

2008-2009 is the third and last year of FCA’s multi-year funding guarantee under SFAF III.  I have undertaken all the tasks required in order for FCA to be eligible for funding under Sport Canada’s SFAF IV for the period 2009-2013.  It is hoped with the outstanding athlete results from 2007 and the much-anticipated competitions in Beijing in 2008 that FCA’s core funding levels will increase for Athletes with a Disability (AWAD) and Able-bodied athletes (A/B).  Once FCA successfully obtains funding through SFAF IV, I am recommending that the Federation apply for multi-year funding again in order to plan budgets more effectively.  Though this is a laborious process, it gives FCA a solid operational base for the coming quadrennial. 

FCA experienced a major cashflow crisis in its Q4 due to the differences between fiscal year ends with Sport Canada and the heightened level of programme activities.  The percentage of FCA’s budget relying on outside funding partners is reaching an unacceptable level for fiscal independence.  Marketing, promotion and fund-raising are essential tools to turn this situation around.  The FCA commemorative calendar was a fund-raising initiative, but more needs to be done to reach out beyond the FCA family for new revenue sources.   95% of all calendar sales were generated by Excellence members and though these purchases covered production costs, this is not the target group FCA should be focusing on.  The general membership needs to support these types of products.  A case in point was the original plan to produce two calendars, one for target/field and one for 3D.  The target calendar does not include field as I made a decision in the design to make sense of the flow of the material.  So, I opted to put field with 3D.  However, much to my disappointment, there were only 10 pre-orders for the 3D calendar by November 30^th and Vice-Presidents Derek Hird and Jude Hooey decided to shelve the project.  This was a good decision because there have been no further requests for this calendar.  It is disappointing that the 3D community did not support this fund-raiser since all funds generated were assigned to international 3D team member costs.  Perhaps another product would be more attractive to this large percentage of FCA’s membership.

The 2007 audit is underway presently.  I am hopeful that all financial reporting will be available no less than 20 days in advance of the 2008 AGM.  I continue to work with the FCA contracted bookkeeping firm to iron out communication and reporting problems.  FCA's bank balance year-to-date for the fiscal year is approximately -$8,000 and Sport Canada will issue its last installment of 2007-2008 of approximately $50,000 in mid-February.  FCA used its Line of Credit throughout most of 2007.  Government instalments have been late, not in the correct totals listed in the original signed agreements, and not received in the month of December as requested, requiring adjustments and time.  The cashflow crisis in Q4 will not occur again in late 2008 because I have asked for Sport Canada to front-load as much as possible payments for their Q1-3. 

Regardless, with the amount of programme activity and travel, FCA cashflow problems should be dealt with through fund-raising and marketing, and increased membership, rather than relying on government payment schedules.

FCA’s Championship Travel Kit container contents are complete and the unit is being stored free-of-charge by The Archers of Caledon.  FCA thanks TAOC for their contribution to reducing FCA’s expenses.  It is unclear whether or not the Manitoba organisers will need the container in 2008 since they are trying to leave a local legacy.  I have drafted the second version of the Championship Rotation Policy after initial input from some Board members that indicated the cost of shipping the container should not be a consideration when setting the rotation cycle.

In accordance with FCA’s investment policy, $3000 was withdrawn from the cash balance generated on RBC Securities instruments.  The amount was allocated to the 3D ($2000) and target ($1000) outdoor championship expenses.  Enough funds remain in the cash balance for general revenues, reinvestment and/or contract requirements.  The Winnipeg Trust fund interest was used to assist FCA’s volunteer translators.

The PSO grid for funding athletes to national championships remains constant.  The PSO contribution grid has been updated to reflect changes in provincial membership numbers and transportation costs.  FCA continues to subsidise some PSO participation at the annual meeting beyond the level of revenue generated by memberships from particular PSOs.  This is justified in order to keep the governance base strong and equitable across Canada. 

The approved 2007 budget was implemented and original projections were quite close to final totals for expenditures and revenues; this meant a deficit at year’s end.  The 2008 draft budget was an integral part of the government application process.  Basic operational costs are stable, but the mail/shipping situation has changed for the national office.  3% inflation rate has been figured into the budget.  The 2008 draft budget #2 shows an anticipated deficit which must be addressed. 

High Performance

2007 was very intensive in terms of staff involvement, volunteer commitment and athlete-driven expenses.  This has been the trend for all pre-Olympic/pre-Paralympic years for the last 3 quadrennials. Every team, no matter what the size, requires considerable administrative work to support the athletes.  I wish to thank Joan McDonald and Susan Lemke for their constant assistance and support.  Regardless of inter-personal issues and individual idiosyncrasies displayed on various FCA’s teams, it can not be denied that 2007 was FCA’s most successful year for outstanding international performances:  1^st 3D team to world championships, 3 men’s Olympic quota, 1 FITA world champion, 1 IPC world champion, 1 male Paralympic quota, 2 silver team medals at Pan Am Games, and more Canadian archers listed on international ranking lists.  It is hoped that one recurve A/B woman will earn Olympic quota at the Boé, FRA event.  IPC will be issuing its ranking list for quota within the week and Canada may earn one W1, 1 more Compound Open and 1 W2 female quota.  All of these archers have received presidential letters of congratulations and I would urge FCA committees and members to submit applications for FCA annual awards for 2007.

FCA has 4 A/B and 2 AWAD archers carded federally, four of whom are carded at the highest possible levels. Athlete Whereabouts Forms are submitted on time for individuals and FCA to FITA, CCES and WADA.  Athlete/coach education continues. Team leaders have been very helpful.  FITA has an on-line declaration form when registering for their major events, but no one physically collected these forms during the world championship and that is a concern for proper enforcement.

HPC’s Plan to 2012 report card was prepared last December.  The internal leadership and communications structure was reviewed to improve function.  Refer to HPC minutes from this meeting, and the first administrative teleconference held on January 28^th, 2008.  I am hopeful that the change in RCC leadership will push HPC’s plans forward faster.

I work closely with all HPC programme co-ordinators and project managers.  HPC self-generated funds are not meeting demand and sales are flat, with the exception of the commemorative calendar.  Clothing sales are not sufficient to raise the kinds of funds needed to underwrite the ambitious plans this group has.  There is discussion of a new funding structure for Excellence 2012.  If this change eliminates the registration fee then FCA will not be able to continue to supply team uniforms at no cost.  Sponsorship will have to be found.

Archery Council

Coaching:  The Coach Certification Committee (CCC) has lost its chairperson.  James Wiebe did a tremendous amount of work during his tenure and a replacement is being sought for this important position.  CCC implemented Instruction of Intermediate Archers replacing level 2 technical, practical and theory.  I am working with FCA’s CAC representative in order to obtain final context approval.  Laura Kiraly has completed inputting French translations that could be obtained through CAC and now sport-specific work needs to be completed.  In late September 2007, CCC met to divide the CBET-based level 3 material in the competitive stream into contexts of Introduction to Competition and Competition Development.  All activities are suspended pending a new chairperson.

Rules/Judges:  The 2008 FCA rulebook must be published. Greg Durward is spending considerable time discussing a variety of rule changes and issues with members of the Rules Committee.  This group is very active and I would like to thank all of them for their input.  I would anticipate that the new rulebook will be available some time in April.

Products:  Indoor CanBow product sales continued strong.  Outdoor and 3D CanBow sales are negligible.  The National Archery in the Schools Programme (NASP) was piloted in Nova Scotia and Saskatchewan.  It is hoped that it will augment and not infringe upon CanBow’s success.  FCA will not circulate CanBow kit information to every school in the country through CAHPERD’s mailing list because there was no increase in school sales from the initiative in 2006 and FCA’s budget draft does not allow for a further expenditure without sponsorship.  Target face sales have declined.

Championships:  Communication with both the indoor and outdoor 2008 3D championship organising committees is on-going.  I am waiting for the bilingual version of the outdoor 3D logo.  I have finally received confirmation of the NAIG dates and they will make it impossible to use the Dauphin championships as trials for this event as the Games are slated for August 5-7.  I find this quite frustrating because I had been developing communication ties with the Aboriginal Sport Circle. Changes in staff have meant that these links were broken.  Had FCA known the NAIG dates well in advance, it could have suggested earlier dates to ABAM for the bid. In terms of organisation of FCA events, both committees will use the FCA scorekeeping programme.  I have amended the host agreement to make this mandatory for all future championships.  The next step is the combined outdoor 3D/target & field agreement.  By combining these into one document, it should avoid the overlap in tournament dates experienced this year in Manitoba. 

The outdoor target/field championship committee is hard at work and the volunteers are pushing forward with weekly meetings.  There were considerable logistical problems and dates had to be changed.  I have a telephone meeting with chairperson, Jeff Gunter every week and Al Wills, acting as interim Technical Delegate, has been giving advice and input regularly.  Normally, FCA appoints a volunteer technical delegate but in 2008, all major meetings will be held in March.  I would suggest that I am able to take back this role.  I am suggesting that the FCA Executive decide to have only one representative at the national target championships:    Alain Gravel.  He has been appointed by HPC to oversee the trials.  He would be available for the medal presentations.  The Executive Committee will need to decide upon the field medal presenter.  I do not see how the FCA can afford to have this committee meet face-to-face for a third time in 2008 (January, March, and August).  FCA can not afford to implement the new Technical Delegate policy that I proposed in 2005 without sponsorship. In the meantime, FCA will continue to rely on experienced volunteers on the ground and electronic communication. 

ISSUES

All NSOs in Ottawa will lose their mail provider effective February 4, 2008.  This means that FCA needs to find another way to ship product from the Distribution Centre.  I have a meeting slated for next week to discuss FCA’s options and prevent lost sales and staff commitment to shipping.

FCA’s fiscal well-being is in jeopardy.  I applaud Derek Hird’s efforts to energise the Marketing portfolio and look forward to implementing his strategic plan.  FCA will not be able to realise its ambitious plans without the infusion of new revenue sources.  This portfolio should be a priority for the next quadrennial.

Respectfully submitted

Kathleen Millar

VICE-PRESIDENT HIGH PERFORMANCE REPORT - FEBRUARY 2008

Since last meeting in January 2007, I attended two executive meetings (February and August).  The Executive was willing to adopt all the recommendations from the High Performance Committee, but one, that the EC asked us to revisit and to make sure that it is what we really want because it meant spending a lot of money (“full team of female recurve archers in Leipzig”). You know how it went; the HPC maintained its position, giving the rationale this time.  The Executive approved the recommendations and we moved forward.  It’s sad that no women qualified then for the Olympics, but on the other hand a full team of men recurve archers qualified in Leipzig, and Dietmar Trillus won the World Compound Archer title. Some shot their personal best, etc.

The Executive Committee’s request to revisit one of HPC recommendations was the first occasion I had to really act as a VP HPC.  Lots of e-mails were exchanged and through this, I got to know a very dedicated group of people better. The first reaction was, of course, natural “who do they think they are to question our recommendation”. After a while the HPC went back to business and gave rationale to support the recommendation. The “they”/“us” was something of the past.  After all we are all working for the athletes as FCA is proud to claim that it is athlete centered. 

When one sees the final product (FITA World Championship criteria, team selection process, etc) it seems easy to do.  But if we do not want to have “protests” at trials in particular, everything needed to be analysed.  “Act” rather than “react”. For the first time I was involved in the working progress of the HPC sub-committee.  After many hours of writing reading, proofreading, correcting and translating the many versions that were produced, the information documents were ready to be voted on by the entire HPC and posted on the FCA’s website in both official languages.  At some point, I was under the impression that my personal task, with so little experience I had on the technical aspect of it, was more to make sure all the archers got the information at the same time, no matter what their language is.  This effort demonstrated that FCA/HPC is fairness-conscious. The information package being posted on the website; the athletes knew well in advance what they had to do to qualify to attend, to be selected on the teams and what support they can expect from FCA. 

In conclusion, I was very pleased to witness such a group of dedicated workers in action, everyone having a tremendous knowledge on their own field of responsibility, the group working as a whole, everyone having a job to do to make the entire picture brighter.

Personally, at times, I was feeling more helpful as “VP-bilingualism” even if it doesn’t exist, than VP-HPC. But the job of a Vice-president is to make sure all the committee members do their job, not to do everything. I was very pleased to feel part of the team!

Respectfully submitted

Alain Gravel

VICE PRESIDENT INTERNATIONAL REPORT - FEBRUARY 2008

I have represented FCA at 2 international archery meetings this year; FITA and COPARCO Congress plus 2 meetings with the Canadian Olympic Committee. As usual, our physical presence at the meetings allowed for a Canadian and in the case of COC archery, voice to the proceedings.

At FITA Congress the main controversial item was the increase in dues for ‘have’ countries to further assist ‘have not’ countries. This was a complicated matter, which could have cost Canada a significant increase in our yearly dues to FITA. Because Canada’s majority of archers are not high performance users of FITA services, I was able to get the COC to verify our approximate number of FITA archers.  This number enabled us to duck this increase. There have been a number of items that have required FITA clarification concerning rules and procedures; in each case I have been able to communicate and get answers to our proper committees. We have a very good working relationship with FITA. I am not aware of any outstanding issues with FITA.

I wish it were the same for COPARCO.  This organization continues to run in a ‘hap-hazard’ manner.  I have managed to get somewhat better communications in the past year; however, there still is a long way to go. I have volunteered to run their website for them; so we hope this will help in some small way. I am also running the MICA tournament again this year.  Last year was very successful with medals delivered in May rather than November. At COPARCO Congress this year we were able to set up the majority of WREs that work for our northern calendar.

FCA was quite amazed to see a Canadian coach, who is not a part of our coaching system, selected for a South American Olympic solidarity seminar.  I investigated this situation and have received the sincere apology from the committee chair. Suffice it to say, the coach had done a good job of selling himself and therefore, they thought it not necessary to ask us for a recommendation. I have provided the office with a disc containing the forms necessary should we want to host such seminars in Canada.

The COC continues its successful role for Canada. They are increasing their budget yearly and as you know, finally announced compensation for medals won in Canada. To clarify the question I’ve been asked most often, this does not apply to athletes who make more than $100,000.00 /year.

In the past year the COC has undertaken an initiative to streamline its decision making and meeting procedures. With 80-odd sports as members and other elected positions their board certainly was unwieldy; however, all sports were represented. I and the reps of many other ‘small’ sports were concerned that our voice would be lost in a re-organisation. It took a lot of effort and speaking and with the new structure approved. We were successful in retaining our representation and voice.  While the structure changes with their losing their executive to become the board, all sports are still represented at all meetings. The one change that will affect us is that or our 5 A class members we must have 1 coach and 1 athlete in this pool. One member will still be supported to all their meetings.

There was a great deal of discussion on the new ‘Youth Olympics’ (this was also discussed at length at FITA and COPARCO congress). There is a lot of apprehension amongst the sports concerning this push to younger athletes without a lot of planning and information presented beforehand. This is a pet project of the IOC President, Rogge and follows the youth sport model in Europe. The host city must cover the cost; the IOC pays for travel and accommodation. All sports are to be contested in the host city with no new venues to be built. Dates will be between August 6 and 29, 2010. The program is to include education and cultural activities where they will ‘question and debate the place of sports and Olympic values in society’ - whatever that means? Athletes must stay in the Olympic village. The candidate cities are: Athens, Bangkok, Moscow, Singapore, and Turin. Archery will have 3 events with 64 participants. FITA has already announced another world championship (probably in the US) after India.

There will again be a vote of sports on the Olympic program at the IOC session in 2016, to take it from 26 to 25, which will be the core number from then on. One sport will be dropped in 2012 and then sports can only be dropped for serious breaches of the IOC codes such as doping infractions. We are looking good for retention; however, we must not stop our lobbying until the votes are final. FITA is doing a lot of work in this area.

The COC is investigating a bid for the 2015 Pan Am games in the so-called Golden Triangle area southwest of Toronto. They are also considering a summer Olympic bid.

The real news was the announcing of the COC’s foray into television programming a 30 million dollar project. This network would be a subscription type (not internet) and have Olympic and other sport programming.

Respectfully submitted,

Al Wills,

Vice-President International

VP COMMITTEES AND PROJECTS REPORT - FEBRUARY 2008

Activities:

1. Orientation – the whole concept and operation of the FCA was new to me and it is taking quite a while to get a bit of an idea of what this job entails – Just when I think I have an idea about what is going on, along comes another “project” I did not know anything about (Coaching). There must be a list of projects, duties, contacts and expectations associated with this position and in the future would be good to give to the individual before they take on the job.

2. Judging-

a. Working with Ghislain and Jude on the judging requirements for the 3D Indoor and Outdoor National Championships

b. Assisted Ghislain in requirements for the call for Judges for the 3 National Championships

c. Informal discussions on judging at 3D tournaments, differences in knowledge and skills of Provincial Judges

d. Will be working with Ghislain in the very near future on development of a Judging budget for this year-

There are a couple things with judging that may or may not be issues –

 It appears there is a disconnect or distrust of Judges in the 3D community – whether this is at the organiser level, archer level or judges level – 3D is looked upon by most 3D archers as a social event or practice for hunting – when judges are present is like a game warden showing up at the hunting camp. Everyone gets nervous even though there are no problems. A considerable number of 3D archers are not aware of the rules or confuse them with target and field which causes grief for everyone. Somehow we have to develop a promotion campaign that judges are your friend and are there to help you do your best on a level playing field.

The other potential issue is that of consistency of judge knowledge and skills at the provincial level – some provinces have a detailed, intensive process for an individual to attain a provincial judge certification. Other provinces only require interested individuals take a one day seminar and then they are a provincial judge. If we are going to utilise Provincial Judges as officials at some National events, there will be a definite difference in skills and knowledge and Ghislain cannot be expected to recommend any of them. Perhaps Ghislain could work with the Provincial Judge Chairs to develop a minimum criteria and experience to become a Provincial Judge.

3. LTAD – Participated in the session and reviewed the information; I have difficulty understanding this as I have not been involved at this level but find the process and information interesting.

4. Coaching Certification Committee- I did not realise I was involved with this topic until I saw on the agenda that I had to report on it!! With the Chairperson resigning, I was referred to Bruce Savage for an up date and have copied the information I have received from him.  The biggest issue at the moment is to find someone to chair this committee that has interests in coaching and willing to take on the task. The retiring chair, I believe has suggested a replacement, but this person is unknown to the rest of the committee. Perhaps this person should provide a résumé and perhaps be offered a position as an Interim or Acting Chair until the committee is comfortable or finds someone else they feel is more qualified.

Comments from Bruce Savage on Coaching Certification Committee

“The transition to the New NCCP Competency based Coach Certification is progressing quite well. 

 The Instructor of Beginners certification (basically the replacement for Level 1) has been in place for a while and In Ontario I have done 6 clinics in 2007.  I am not sure what has been happening in the other provinces. Jim and Kathy were the people taking care of keeping track of what each of the provinces are doing - -- so I will turn that one back to Kathy if you need information about the other provinces

The Instructor of Intermediates certification (replacement for the former level 2) has also been completed and may be waiting for translation before final approval is given.  Again Kathy and Jim were the ones taking care of that. Conditional approval for this level and one clinic has been run in Ontario.  Again Kathy will be able to tell you if the clinic has been given in other provinces.  I know Jim did a pilot in BC

The replacement for Level 3 coach certification is just getting going and with the resignation of Jim, the future of that project is a little unclear.  In the mean time Kathy is the only person in English Canada that is able to conduct level 3 clinics.  This is a concern - not because Kathy doesn't do a good job, but because there is no one else certified if she stops doing the clinics.

Jim's resignation has left the committee without a chair.  Jim has suggested a replacement, but the person recommended is not well known to most of the committee members.  No one on the committee has indicated that they are able to step up to chair the committee.  Jim's resignation came just prior to the holidays so perhaps in the New Year a new chair will be found and the committee can continue with the New NCCP transition.  The work that needs to be done is to take the current Level 3 manual and adapt it to conform to the new NCCP competency based philosophy.  

Another task that is outstanding is the preparation of visual resources for both the Beginner and Intermediate Programs.  Larry Kelly on committee was working on the visual material.  I am not sure where he is at currently.

I don't believe a budget has been set for the Coaching Committee for 2008 - this is something Jim and Kathy worked on.  I don't think there are any plans for a Coaching Committee meeting either - Kathy might know.

So that is about all I can tell you.  Until a new chairperson steps up, the committee is somewhat at a loss to continue.  The transition of the Level 3 Coach certification to the new NCCP is a very important task for the FCA.  Perhaps the FCA Executive can offer a course of action for the committee.”

Respectfully submitted

Charlene Parlee

VP 3D EXECUTIVE COMMITTEE REPORT FEBRUARY 2008

Since I accepted the tasks of this portfolio, I have:

1. Surveyed archers concerning the proposal made at the last 3D meeting in Utopia concerning the requirement that parents provide chaperones for their children.  The consensus was to postpone the proposal until after the next meeting.  We will use this year to decide whether or not to continue pursuing the issue.

2. Conversed with archers on the issue of admitting crossbows to the FCA Nationals.  The majority of respondents are not in favor of the addition of a crossbow category at this time.

3. Attempted to get a response from the 3D Reps from the provinces.  As of this date, only three have responded.  I would like to set up a teleconference meeting with these reps in March.

4. Made contact with the Organizing Committee of the 2008 Outdoor 3D Nationals in Dauphin.  They are on track with the exception of the judges that are required.  There has been a call for judges in the Info-Email.  We are waiting to see who applies.

5. Prepared a preliminary proposal for selecting Excellence 3D archers for international teams.  The HPC was given the proposal, but I have not received any comments from the committee.  Unfortunately, I was unable to attend the meeting and get feedback at the time. 

6. Attended the LTAD meeting and commented from a 3D perspective.  I have reviewed the revision and submitted comments.

7. I have edited the Outdoor 3D Hosting Manual and created a preliminary draft manual for hosting the Indoor 3D Nationals.

8. Presented preliminary criteria for selecting athletes to the 2009 3Di Worlds to the HPC.  I have not received any comments yet.

9. Have been involved with the hosting of the 2008 Spitz Canadian Indoor 3D Championship in Lethbridge.  Tom Paukovic agreed to be the Technical Delegate.  We have put a call for judges in the Info-Email. 

Respectfully submitted by

Jude Hooey

Rapport du Gestionnaire du programme national pour les athlètes ayant un handicap

Haute Performance

Voici un rapport sur l’état de la situation des possibilités que la Canada possède d’obtenir des places pour les prochains Paralympique de la fin de janvier 2008.

Au dernier classement que j’ai reçu d’Ann Web en date de la fin décembre :

Norbert Murphy           ARW2 Homme                        serait               2e

Kevin Evans                Open Compound Homme       serait               1e

Lyne Tremblay            ARW2 Femme            serait               16e

Nous aurions une possibilité de deux certains et une troisième chance avec Lyne puisque les vingt premières sont invitées.

Bob Hudson ce classerait en 21e et Rob Cox lui se retrouve au 31^e.

Pour les catégories de Norbert et Lyne, il n’aurait pas d’obligation de tenir des essais puisqu’ils sont seul dans leur catégorie, mais pour se qui est de la catégorie (Compound Open men) nous aurons besoin d’avoir des essais.

Recrutement

Pour ce qui est du recrutement de nouveaux archers, je devrais donner une autre clinique pour les personnes à l’institut de réadaptation de Lucie Bruneau en mars.

Je pense  aussi que la publicité que Lyne à reçu dans sa région et comme elle est déjà connue de l’AQSFR je crois que cela devrais nous aidé.

Je pense aussi que si nous avions la possibilité de tenir un camp d’entraînement dans la région de Vancouver avant les jeux cela aurait pour effet de donner une certaine visibilité dans l’ouest.

Respectueusement soumis

Arthur Nault

FCA Complaint Policy – Revision Draft #2, 2008-02-03

PURPOSE

This policy establishes the procedure by which FCA members may obtain redress for offences they suffered while at an FCA sanctioned event, or during the preparation for such an event.

DEFINITIONS

Complainant    The person, group, or organization forwarding the complaint.  Said person, group, or organization must all be active members, in good standing, of the FCA at the time the complaint is made and at the time of the offence.

Respondent     The person, group, or organization against which the complaint is lodged.  Said person, group, or organization must all be active members, in good standing, of the FCA at the time the complaint is made and at the time of the offence.

FCA                 The Federation of Canadian Archers

Offence            Any action contrary to the rules of competition and/or rules of ethical behavior published by FCA, and in force at the time of the infraction, which negatively affects the shooting performance of the complainant.

PSO                 Provincial Sport Organisation

PROCEDURE

1. Before filing a complaint with the FCA, the complainant must have pursued the issue through both the appropriate local association and PSO.  The FCA will only address the complaint if all local and PSO avenues have been used.  Complaints dealing with national team selection will be addressed by the Resolution Committee in conjunction with the FCA High Performance Committee.

NOTE: 

The complaint must be first lodged with the next higher organizational authority   (i.e. A complaint lodged against a local association must first be lodged with the PSO.), unless the complaint is against a representative of the FCA, in which case the complaint must be forwarded to the FCA President or, if against the FCA President, to the FCA office.

2. It is the responsibility of the complainant to forward their complaint (or notice of complaint) to the FCA office within 10 calendar days of the incident, or within 10 calendar days of notification from the local association or PSO. If the FCA Office or the President is contacted for information, then the 10 days will begin as of that day. If the complaint is not received by the tenth day, then the matter will be considered closed.

3. The complainant must fill in the FCA Complaint form (attached) with as much detail as possible and forward it as per items 1 and 2.

4. Once a complaint is received the FCA office (or President) will appoint a committee of 3 members of the Executive as a 'Resolution Committee'.  Should the complaint be against the Executive, members of the Board of Directors or FCA committees who are not in conflict, will be appointed.

5. The Resolution Committee shall elect a Chair from among themselves. This committee will then be forwarded electronic or hard copies of the complaint and all the documentation. The committee will meet in person with the complainant, call witnesses in person, and deliberate face-to-face when possible (as when a complaint is lodged at a National Championships).

6. The Resolution Committee will keep un-official minutes of all interactions so that the committee members can review all the findings prior to rendering a decision.  Minutes will not be made public.  Minutes will include a copy of the completed complaint form, notes from meetings, and a procedural checklist (attached).

7. The Resolution Committee will report its findings and decision to the FCA Board of Directors, and only the Board can dissolve the committee.  A motion from the Board will ratify the final decision and dissolve the committee.

8. The reported findings and decision of this Committee will be published on the FCA website as ratified by the Board of Directors, unless the information is of a personal nature, would injure, or damage the reputation of, any of the involved parties.

9. Should the decision not satisfy the complainant, The Alternate Dispute Resolution mechanism can be pursued as an outside agency designed to mediate or arbitrate in cases where internal sport procedures fail to resolve an issue.

Penalty Guidelines:

The following are suggested penalties for the Resolution Committee, but their decision will be final.

First offence:

An FCA member in good standing who is found to be in violation of rules of competition and/or rules of ethical behaviour published by FCA, and in force at the time of the infraction, for the first time will:

·          Send formal letters of apology to all individuals represented in the complaint                AND

·          Comply with the specific terms detailed in the Resolution Committee report             AND

·          Complete all specific tasks and assignments from the report within the timelines stated.

Failure to comply will bring an automatic suspension of FCA membership for a period of one year.  During that time, the offender may not participate in any capacity representing Canada or the FCA.

 Second offence:

An FCA member in good standing who is found to be in violation of rules of competition and/or rules of ethical behaviour published by FCA, and in force at the time of the infraction, for a second time will:

·          Send formal letters of apology to all individuals represented in the complaint                AND

·          Comply with the specific terms detailed in the Resolution Committee report             AND

·          Complete all specific tasks and assignments from the report within the timelines stated AND

·          Be banned from the FCA for a period of one year.

Failure to comply will bring an automatic suspension of FCA membership for a period of two years.  During that time, the offender may not participate in any capacity representing Canada or the FCA.

Third offence:

An FCA member in good standing who is found to be in violation of rules of competition and/or rules of ethical behaviour published by FCA, and in force at the time of the infraction, for a third time will:

·          Send formal letters of apology to all individuals represented in the complaint                AND

·          Comply with the specific terms detailed in the Resolution Committee report             AND

·          Complete all specific tasks and assignments from the report within the timelines stated AND

·          Be banned from the FCA for a period of five years.

Failure to comply will bring an automatic lifetime suspension of FCA membership.  During that time, the offender may not participate in any capacity representing Canada or the FCA.