FCA Executive Committee Meeting
Teleconference October 21, 2007
Roger Murray, President
Al Wills, International
Guest: Kathleen Millar, FCA Executive Director
· Call to Order
The meeting started at 18:03. Roger Murray opened the meeting stating the purpose of communications and planning. He welcomed the new Executive members.
· Establishing Communication – overview of your vision for your portfolio
His own personal mission is to include able-body, AWAD, and as many aspect
of archery as people are interested in.
The mission including funding, vision and participation, building
upon the men’s Olympic spot in
Roger would like to see FCA 3D teams at both
VP 3D (Full plan listed in Appendix A)
Other immediate plans included revisiting the hosting manual, over-hauling
the 3Di criteria to HPC, and organising the next 3Di championship team.
She was working with the 3D committee and
Kathy reported that
Al Wills will confirm whether or not
Charlene reported that she had started working with
Al Wills and
3D teams to international event:
Fund-raising, refined criteria, and compulsory membership in
Excellence were all part of the planning process.
Jude envisions criteria more in line with the existing Excellence
squads, in percentages rather than actual scores.
Other long-term goals include hosting
ACTION: Jude will be able to come to HPC meeting – KM will forward itinerary draft
VP High Performance
In the absence of the Vice-President, it was noted the HPC Plan to 2012 was in place. Kathy produces an annual report card and the update will appear in the minutes after the December 2007 meeting.
VP Committees &Projects
Charlene reported that there are some things she feels comfortable with and others that she needs to learn. In the short-term, she has been working with the Judge committee to make sure that quality judges are available at all national championships. In particular, she has been working to assist Jude with judges for the 2008 indoor 3D nationals.
ACTION: Charlene will work with Ghislain to ensure that judge positions are advertised in Info.E-mail as well as on the FCA website at least 6 months in advance of the event.
Charlene has been working with Greg Durward to formalise the Rules Committee as a standing FCA committee with membership criteria and guidelines. A motion to create a permanent Rules Committee will be ready soon.
Long-term: - changing the Judges Committee’s perspective regarding judges at FCA 3D national championships. Archers want FCA judge presence at national 3D championships.
Short term goals: Al Wills, in
his role as webmaster, was interested in updating the FCA website design and
was anxious to work with Derek.
More discussion can be found under Vice-President Marketing and
Administration. In terms of
international relationships, he continues to work with COPARCO to improve
their ability to communicate with the
All Executive members will look on the
Al needs guidance and input from the Executive and HPC before he heads off to COPARCO meetings and in order to help FCA with research or answering questions directly to members.
VP Administration & Marketing (Click here for the Power Point presentation)
Derek Hird circulated his power point presentation to the committee in advance of the meeting. Committee members reviewed the professionally-run sites, both in and out of sport, as well as those of potential FCA sponsors. Derek led the committee through the presentation.
ACTION: Kathy will bring Amanda Smith-Millar, the web designer student and Derek together. Kathy’s first meeting with the web designer will be on Saturday, October 27.
ACTION: All Executive committee members will review Derek’s presentation and provide feedback for a separate meeting during the November LTAD meeting.
Specific short-term goals:
FCA athlete calendar fund-raiser – Derek has been paying close attention to this project and worked with Kathy Millar. There is a special calendar initiative for Info.E-mail and the FCA club renewal package. If it does not attract enough support and it has to be cut loose, only those orders received will be filled
Specific long-term goals:
Ocean Waves sunglasses are coming into
Alpen Optics is based in
FCA Website - Congratulations to Al Wills for all his work to date making the FCA website a place for archers to get current information. But Derek wants to turn the website into a Marketing vehicle and for that to happen, web design is crucial.
Examples that he pointed to were:
b) Derek felt that Volleyball Canada’s website looked cleaner and required less down-loading time for dial-up users.
c) Tennis Canada’s English/French buttons made the home page very clean – this is the biggest difference that he wants to see in FCA’s website and wants to find everything in English or French, but not together. The problem for Al Wills is that it doubles the website to exact mirror and he knows that the French side would be a secondary website without the updates because he is not bilingual.
ACTION: Kathy will ask the web designer about links and bilingualism.
d) Chevorlet: Home page is small, scaled-down and the banner is big to grab attention.
e) Encana – clean lines and information
f) Ocean waves – simple and clean home page
Derek felt that it will be difficult to get sponsors when FCA’s website does not mirror what they have on their own, and it doesn’t attract sponsors
Derek had spoken with two firms to date.
One was Elite Design, which ABAM used with Jeff Hawley.
Jeff told this firm what he wanted to see on a website for
ACTION: Derek will pursue Marketing firms and their fees.
Kathy will research
· Calendar Project
The Executive Committee agreed with the plan that Derek and Kathy had put together, with the price breakdown. Excellence members would be allowed to re-sell the calendars to raise funding for themselves. The maximum retail price offered on the website will be $19.99. A limited offer of $16.99 will run in Info.E-mail until November 30.
· Task List Update
Kathy outlined the importance of this tool in order to keep all Executive committee members on time and complete follow-up tasks from meetings.
ACTION: All Executive committee members need to send any updated to Kathy by the LTAD meeting.
ACTION: Crossbows – FCA must be proactive and receive definite opinions from the FCA’s insurance provider and make sure that the OAA provides preliminary rules.
The meeting was adjourned at 19:30.
APPENDIX 1: Vice President 3D Short Term & Long Term Goals
Executive Committee Meeting October 21, 2007
Short Term Goals
Long Term Goals
Submitted by Vice-President 3D