Minutes

Executive Committee / Comité exécutif

January 27-28, 2007 - Ottawa, ON - le 27-28 janvier, 2007

In attendance:

Roger Murray, President                     Don Lohnes, VP Administration & Marketing

Allan R. Wills, VP International           Alain Gravel, VP High Performance

Tom Paukovic, VP 3D                        Ed Wilson, VP Committees & Projects

 

Guest:  Kathleen Millar, FCA Executive Director

 

1.                  President's Call to Order

President Roger Murray called the meeting to order at 9:00.  He welcomed back Alain Gravel to the Executive and welcomed Ed Wilson to the annual January meeting.

 

2.                  Acceptance of the Minutes, August 18, 2006

The minutes were circulated via e-mail as per new FCA policy and recorded on the web site

 

a) Business arising from the Minutes of meetings in the last year

-          FCA laptop

The Executive Director explained that funds raised previously for this purchase were used to repair and replace hard drives in the FCA desktop.  The Executive agreed that the existing model lacks necessary features.

 

ACTION:           Don Lohnes will look for a new source of funds for a laptop.

 

-          Nomination search for Directors-at-Large

There are a lot of people on committees with the skills and demonstrated responsibilities.  The FCA Executive needs to ask them to put their name in.

 

ACTION:  Roger Murray & Don Lohnes will survey all committee people for Directors-at-large positions.

 

-          Vacancy Vice-President Committees & Projects

Roger Murray and Don Lohnes action details are listed below

 

Motion #E2007-01:          To approve minutes as published

Moved by:       Tom Paukovic             Seconded by:      Don Lohnes                 unanimous

 

3.         Acceptance of January 2007 Agenda

Don Lohnes requested the addition of the FCA 2010 national championships.

 

Motion #E2007-02:          To approve the agenda as amended

Moved by:       Don Lohnes                Seconded by:      Al Wills                       unanimous

 

4.         Reports

·         Archery Canada –

·         Events & Services – vacant

 

·         Committees & Projects

Ed reported that communication out of committee chairs in the last 2 months had been limited.  Some are functioning at a very basic level, but activities would be picking up in the next quarter.  The Youth Committee is not active, but it is waiting for direction from the LTAD process.

 

·         3D

Tom apologised for the delay with the rule changes. The FCA rules committee process will be utilised. The 40# cubs should be in effect for the outdoor 3D season.


 

·         High Performance

Alain was very surprised by the level of involvement on this committee.  Coming back was a bigger challenge than anticipated to keep up with the fast turn around time demanded by events and plans.

 

·         International

Al Wills reported that COPARCO uses crisis management to govern and now that the COPARCO president sits on FITA council, it is worse.  When he fails to get a response to his e-mails, he now copies FITA.  Canada took over COPARCO’s MICA for 2007 to make sure that it works.  He would like to thank Alain Gravel, Greg Durward, and Jacqui Jenskey for their help to date.  Kathy will not be ordering medals until COPARCO forwards the promised cheque for this purpose.

 

·         Administration & Marketing

Don offered to work on the updates for PSO agreements 2008-2010 with Kathy. 

 

ACTION:           Updates will include naming a Marketing rep, 3D rep and an elected PSO athlete rep.  The agreement and suggest that they have the athlete on the PSO board.

 

·         Executive Director   nothing to add

 

·         Sport Canada Consultant

The FCA Executive Committee was not satisfied with the Sport Canada written report nor the absence of the representative.  The report was not specific to archery and did not help the federation develop.

 

·         FCA President

Roger gave a verbal report.  Since the last meeting, he had been spending most of his time reading e-mails to keep abreast of on-going events and sitting on tribunals.  He did not find the tribunal tasks very enjoyable.  The two complaints received this year indicate that FCA lost focus of purpose for being involved with the sport.  He is looking for unity.  In terms of the Member Complaint Policy, the process is in place but time was too long to respond (see below).  Roger would like to set up a culture that is more positive to take advantage of possibilities, instead of taking a negative approach.  He felt that the Executive should be setting the vision for the association.

 

In order to avoid some of the trials issues, HPC needs to be proactive and work on tasks 18 months in advance.  Excellence Review Committee member, Tom Paukovic, reported that the process is going to be time-consuming and long when FCA tries to anticipate problems and reviews feedback.

 

Motion #E2007-03:          To approve the reports as submitted.

Moved by:       Ed Wilson                  Seconded by:      Alain Gravel                 unanimous

 

5.         Business

5.1.    Operational Plan and Policy-making

-          FCA Operational Plan, 2006 Report Card

The Executive Director handed out the report card and reviewed the tasks and goals for the next year.

 

ACTION:           Both Board members and Executive Committee members should use this  document more often as a tool, but also review it regularly for possible errors.

 

-          FCA Quadrennial Plan & LTADM - Phase 1- follow up from meeting

The Executive Director reported on Paul Jurbala’s presentation during the HPC meeting.  The FCA needed to gather statistics and research at this point in the process.  The financial situation from this process was not positive.  The project was over-budget and no further funding was available in this current government fiscal year.


 

5.2.    Management Issues

-          Board of Directors & AGM separate from national championships 2007, 2008

The Executive Director reviewed her reasons for the submission and emphasized that FCA funding to the event would stay constant providing meetings were held in eastern or central Canada.  But the main purpose of the proposal was to strengthen the FCA’s governance.  She felt that there had to be a mechanism to get the Board more involved and make meetings more involved more effective.  Discussion centered on benefits and distractions of holding meetings during the championships.  Provincial Directors are minimally involved.  The Executive needed to create an environment where people are interested in volunteering and contributing.  It would appear that many times the wrong people were coming to the Board meetings, and the people who did participate were not well-informed.  Ed Wilson suggested that PSO presidents should sit on the FCA Board and not elected officials in order to ensure that FCA got the most up-to-date information from the provinces.  In conclusion, the Executive felt that the agenda did not engage the interests of the PSO representatives.

 

ACTION:      KATHY will revise the existing Board agenda to encourage macro-management

 

-          Scheduling meetings during the national target/field championships

Since the Executive did not want to move the meetings away from the national championships, the draft schedule from Bruce Savage was adopted. (see details below)

 

-          2007 Election cycle and term of office for 3 Executive Committee members

The positions of FCA President, VP Administration & Marketing, and VP 3D are up for re-election in 2007.

 

ACTION:      Tom Paukovic will survey 3D community regarding the 3D vice-presidency

ACTION:      Kathy Millar will use upcoming Info.E-mail bulletins to advertise the election.

 

-          Interim Vice-President Committees & Projects

It appears quite certain that Ed Wilson will not be able to finish his term in this portfolio.  And, with the resignation of Maurizio Quattroccioche, there will be only one vice-president of domestic programming soon.  Several Executive members were asked to contact specific volunteers to encourage them to fill this interim position.  Ed Wilson stated that he would be active in his position until he leaves and will assist in finding a replacement.

 

ACTION:      Kathy will contact the Chartered Accountants group for Board members.

 

-          Votes-by-Mail from last meeting to the present

The only Executive Committee vote-by-mail since August 2006 was the unanimous agreement to use most of the cash-on-hand from investments to off-set Q4 programming costs.

 

-          Member Complaint Policy and complaints lodged in 2006

Three complaints were received, all dealing with High Performance policy and/or volunteers.

 

ACTION:      Kathy will submit a revision to the policy that allows for staff involvement in order to conform to timeline (unless Staff is the defendant).

 

-          PSO agreements renewal process for 2008-2010

The renewal process should be ready in time to discuss the agreements during the national championship meetings.

 

ACTION:      Don Lohnes offered to assist in the process.  He and Kathy will begin to work on the drafts and changes.

 

-          Insurance policies renewal (D&O/property/member)

The Executive Director was pleased to report that the increased membership base and proven track record of zero claims has allowed the per person liability premium to drop slightly.  Property insurance costs have gone up due to the National Championship Travel Kit coverage.  Three PSOs have taken advantage of the FCA Directors and Officers liability coverage.


 

ACTION:      Kathy will make sure that this service is offered to all provinces in the 2008-2010 PSO agreements.

 

-          Safety Officer/Club Judge certification 2007

The initiation of the club judge certification programme for club insurance got off to a rocky start but there have been many positive aspects during the process.  Kathy Millar thanked Brent Watson for his assistance.  Also, she thanked Ghislain Arsenault and FTAQ for their example of safety documents.  Now clubs have the option to certify either a safety officer or a club judge.  The next step will be to include IBEP instructors and safety minimum standards for club instructors.  FCA’s insurance underwriter has been very pleased with these proactive policies.

 

-          VP Administration & Marketing action plan for 2007

Don Lohnes wants to create a PSO marketing committee in each province and link it with the 3D committee.  LTADM may provide a strategy on how to develop archers and sponsors in greater numbers.  The new HPC Olympic/Paralympic Preparation plan was discussed and funding is needed in order to implement it successfully.  Several creative ideas to promote the Plan as a package included a fund-raiser on the website, an “I support archery” listing with local supporters receiving tax receipts for donations of $100 or more.

 

ACTION:      Don Lohnes will develop some of these suggestions with Ed Wilson.

 

-          IFAA affiliation

Al Wills is receiving updates regularly and forwards them on to Sean McKenty.  There will be an expectation for Canada to host a NAFAC event in the coming years.

 

-          Federal fitness Tax credit and archery

Both Al Wills and Kathy Millar were interviewed by national media because of the possible exclusion of archery from the federal programme.  Cardio-vascular based sports will be given priority, but all sports that encourage activity should be included so long as a programme can show that it has a C-V component.

Sean Wyatt was interviewed –

 

ACTION:      Al Wills and Kathy will draft information to go to clubs and PSOs to assist them in designing instructional programmes that can qualify, and to produce a   valid receipt template for clubs to issue to parents.

 

5.3.    2006 Fiscal Year End

-          4th Quarter reports, comparisons year-to-date

The Executive Director reviewed the year end reports to date and the draft Q4 reports.  Kathy has designed a new general ledger system that should make reporting clearer in the future.

 

-          Errors in 2005/2006 reporting; working with the new bookkeeper

Work was on-going to correct the errors in the software version of 2006.  Kathy anticipates that the situation should be cleared up by the end of February and that final reports can be circulated to the Board for 2006.

 

-          Outstanding Accounts Receivables

COC Podium is the largest outstanding account.  The balance is quite reasonable and the Executive Director does not see any problems collecting funds.

 

-          Financial commitment for PSO athletes to national championships

All provinces listed there athletes and objective criteria.  The system is working well.

 

ACTION:      PSO agreements must list objective criteria for funding athletes to championships.

 

-          NLAA $100 PSO agreement fee 2005

 

Motion #E2007-04:          To forgive NLAA’s 2005 PSO agreement fee.

Moved by:       Tom Paukovic             Seconded by:      Don Lohnes                 unanimous


 

ACTION:      The President will send letter to NLAA reinforcing FCA’s support.

ACTION:      Don Lohnes will negotiate a nominal fee for affiliation in 2008-2010.

 

-          Other funding partners

The Executive Director noted that COC’s Podium contribution for 2007 will decrease by $5,000 even though the mid-quadrennial review was positive.  CPC’s Podium review increased funding to FCA but assigned funding to Kevin Evans and his team preparations to Beijing.  Funding will be available for the IPC World Championship travel, fees and coaching through this support.

 

5.4.            2007 Fiscal Year

-          2007 budget draft

The Executive Director led the committee through the draft in detail.  The Archers of Caledon have offered to store the National Travel Kit on their property until needed in order to save FCA storage fees. 

 

ACTION:      Kathy will include honoraria to pay someone to open the container to avoid condensation.  This should be included in the host agreement

 

-          AWAD international project and international judge certification

The Executive Director noted the complexity of funding all the events in this project but combining the COPARCO judge certification clinic with IPC classification training and IPC technical delegates is very exciting.  Sport Canada has been very supportive under the new Participation for Athletes with a Disability programme (PWAD).

 

-          Other items

The Executive Director noted that there was some concern with the upcoming election of ATAA executive and that there does not appear to be a lot of interest in taking on these volunteer positions.

 

Motion #E2007-05:          To accept the draft budget as submitted with revision to the bookkeeper contract total for 2007.

Moved by:       Al Wills                      Seconded by:      Ed Wilson                   unanimous

 

6.         Committee Work & Recommendations

6.1       Archery Canada Council

-          CBET process status report

Ed Wilson reported that James Wiebe does the majority of the work and that the committee will meet in Winnipeg in March. 

 

-          Judge Certification activity report

Ed Wilson noted that at this time of year there is a limited amount of activity.  Ghislain has kept him informed regularly and the activity level is about to increase toward summer.

 

-          Championships Hosting Guidebook status

Al Wills clarified how the results programme works. It is easy to get trapped into assigning only one person to be responsible, so that others do not get a chance to experiment with the software ahead of time.  The Guidebook is ready to download from the FCA website and problem is not from the guidebook but the fact that people do not read it.  It is a living document.

 

-          2006 Membership Report – final

Numbers have increased again and there is stability in the western half of the country.  The increased numbers have direct impact on how the sport is measured both nationally and provincially.

 

-          2007 FCA/FITA Rulebook updates

Al Wills reported that the Rules Committee is working with FITA regarding scoring of 3-spot faces since the wording and interpretation are not clear internationally.  The Committee is waiting for the final update from the 3D Committee in time for the outdoor season.  Greg will circulate his work to the Board through the national office when all the updates are available.


 

-          2007 FCA Regionals update

Kathy reported that the national office had taken over this programme since a volunteer replacement could not be found for Greg Durward.  Laura Kiraly is sending out the club packages and will be responsible for tabulation of the scores on Monday, March 5th.  Kathy will look after the scores shot during the Canada Winter Games.

 

-          2007 FCA mailmatch update

Trina Snooks has been in regular communication with the national office.  She has just given birth to a baby and is quite busy, but is continuing to run the programme.  FCA will be able to see what the participation numbers are like after the end of January when the first set of club results will be posted on the website.

 

-          2007 MICA update

Canada is co-ordinator and COPARCO has not sent money for medals as yet.  Al Wills reported that the registration date was extended to clubs because of the late start. 

 

ACTION:      Kathy will obtain a price quote for medals from Coyle & Greer.

 

-          2006 outdoor nationals final report – discussion and recommendations)

No report was submitted in time for the meeting, though the committee had been asked several times.  Kathy reported that Arthur had been in touch often with the committee over a variety of issues and follow-up.1

 

-          2007 Equipment Divisions at outdoor target Championships

The 2006 updated participation grid was reviewed.  The reinstatement policy has not been used since numbers of applicants have not reached 10.  Only 3 applications were received for conditional categories for the outdoor championships.  Kathy reported that only one application had been received to date for Bowhunter Unsighted for the 2007 indoor nationals. 

 

-          2007 NASP pilot course in Nova Scotia

Don Lohnes has been successful in bringing NASP in contact with the Nova Scotia Healthy Living Co-ordinator.  That person takes on the job and Don now steps back from the process.  He will be present for the pilot in June.  This initiative has been a good promotional vehicle for FCA in the province.  Don picked schools that were larger and closer to clubs already in existence in the province.  Tom Paukovic has 7 Manitoba schools lined up to run another pilot.

 

ACTION:      Tom will contact Roy Grimes again.

 

-          2007 Target championship progress report

Kathy reported that the two host clubs have a lot of experience hosting this event and does not see too many problems arising.  The Executive asked that Caledon make sure back stops on field course can stop arrows without the use of plywood.

 

-          2007 3D indoor championship progress report

Tom Paukovic reported that as of today’s date, 100 people registered.  It appears that the vast majority of competitors are from Alberta and Manitoba.  There was a misunderstanding about the medals and Honesto Navarro has been asked to follow the Host Agreement.  The organisers have been very successful with sponsorship, including 2 hunts for early bird registrations and a $1500 prize pool.  Sponsorship from Spitz was confusing in the beginning but was easy to remedy and there is expected to be support from Bowzone.

 

-          2007 3D outdoor championship progress report

Tom Paukovic has had limited contact with Gary Banting since the 2006 outdoor 3D championship.  The organisers may be offering a crossbow division.

 

ACTION:      The Executive Committee recommends that the 3D Committee remove the     optional equipment division from the standard 3D hosting manual and              technical package.

 

1 Subsequently the final report was received by the national office and circulated to the Executive.


 

-          2007 Technical Delegate for Caledon

 

Motion #E2007-06:          To appoint Alain Gravel as Technical Delegate to the 2007 Target/Field Championships.

Moved by:       Ed Wilson                  Seconded by:      Tom Paukovic              passed

                                                                                                                  1 abstention

 

ACTION:      Al Wills will mentor Alain.

 

-          2007 Canada Games Update & Youth Committee activities & LTADM

The Executive Director reported that it is now possible to bid for each Game individually instead of a combined summer/winter package.  Though she has put the request for selection into the next winter Games, when the call comes for summer Games, FCA will ask to be considered for it also. There was discussion about NSO representation on Council; only 3 NSO members vote.

 

-          2007 Meetings during Championship

Sunday, August 12               Executive Committee meeting #1            Orangeville        19:00

Tuesday, August 14              FCA Board meeting                               TBA                  18:00

Wednesday, August 15         Annual General Meeting                         TBA                  after event

Thursday, August 16             Executive Committee meeting #2            Orangeville        19:00

 

-          2008 3D Championship progress report

The outdoor 3D championship contact is Jason Tomski and he is asking for hosting agreement from Dauphin. 

 

ACTION:      Kathy will use INFO.E-MAIL to advertise for indoor 2008 bids.

 

-          2008 Target/Field Championship progress report

Assiniboine Park has to be booked the year in which the event takes place; but archery has never been turned down. A meeting is slated after the Las Vegas tournament and Bob Tataryn will be taking over leadership.  The committee needs more target archers stepping forward to help.  Logistics are the concern.

 

-          2008 Indoor 3D championships

In terms of the 2008 Indoor 3D championship, Red Deer or Lethbridge may be interested again. Spitz contact is in Alberta.

 

-          Aboriginal Sport Circle

Tom Paukovic reported that the technical delegate for NAIG in Duncan, BC is supposed to be the site and Cowichan Bowman supposed to be host, but no one knows that they are hosting.  Kathy and Tom are submitting the technical package revisions to ASC next week.

 

-          National Championship Travel Kit discussion

The existing Rotation Schedule was reviewed in terms of moving the Kit, but also in terms of how often the championships will be held in western and eastern Canada.

 

ACTION:      Kathy will forward this topic to the Board of Directors as a discussion paper.

 

-          Other items

i) Changing national championship medals

 

ACTION:     Ed Wilson will strike an ad hoc committee to see if there is interest in a new design for     2008.

 

ii) 2010 Nationals

AANS will hold all 3 championships, with Osprey Archers and Scotia Bowman as host clubs.  They are negotiating with Mount St. Vincent.

 


 

6.2       High Performance Committee

-          Review of HPC meeting minutes from January 20-21 – business arising

Since only one week had elapsed since the HPC meeting, draft minutes were not available.  Verbal reports were given.  The Regional Coach Certification structure is under review.  Communications has got to be improved. 

 

-          Coach Evaluation Instrument – Regional Coaches Council

A small group of HPC members will be creating an evaluation instrument to encourage learning and developing coach skill sets.

 

-          Motions from HPC meeting

HPC motions are attached to the minutes.

 

ACTION:           Executive Committee vote-by-mail needed when minutes approved

 

-          Athlete Assistance Programme update

The 3 carded athletes will need to attend both FITA World Championships and Pan Am Games.  The Executive Committee wondered if the HPC plan for 2007 was using HPC dollars to fund developmental-level archers, particularly women’s recurve.  It was felt with the data available to Executive members that standards have been lowered over the past 15 years and now with the new trials format, it is possible to make an international team with a uncompetitive average.

 

Motion #E2007-07:          EC requests that HPC revisit its proposed budget for funding archers to the 2007 world championship events and that HPC develop criteria for funding archers to that event based on qualification levels.

Moved by:       Ed Wilson                  Seconded by:      Al Wills                       passed

 

ACTION:      Alain Gravel will take this question back to HPC, underlining the fact that the      concern was due to funding and not disputing how many archers should go.

 

-          2007 IPC world championships status report

Kathy reported that there were some concerns with the organising committee in Korea. IPC Archery had been busy with governance changes that would amalgamate it with FITA.  Arthur Nault stated at the HPC meeting that he hoped IPC would be able to pay more attention to the world championship in the coming weeks.

 

-          2007 FITA 3Di championships status report

Tom Paukovic reported that 3 archers expressed interest so far, but not all of them had joined Excellence 2008 yet.  One application had been received for Team Leader.

 

ACTION:      Tom will send confirmation to Honesto Navarro as 3Di team leader.

 

-          2007 Pan Am Games status report

Susan Lemke is the head coach.  HPC decided to fund 2 additional archers, but no extra team support.  Trials will be used for team selection.  The format will remain the same as in 2006.

 

-          2007 FITA indoor world championship ranking & status report

Kathy Millar was the ranking co-ordinator for the indoor team and reported only 1 archer who qualified was committed to go.  No team leader will be sent.  Kathy is assisting Dale Chapplow with logistics.

 

-          2007 FITA Senior World Championship status report

Al Wills painted a very positive picture and that FITA was very happy with the organisers.  He was trying to assist FCA with air mile points for his FITA delegate airfare, but it was difficult to do.

 

-          AWAD archer Talent Identification, recruitment & training

HPC minutes show the progression made in three provinces.  Arthur Nault was very busy and pleased.


 

-          2014 Commonwealth Games bid Halifax, NS

Don Lohnes has found that the Bid Committee has not selected sports as yet but it appears that archery will not be on the programme if the bid is successful.  Recurves and compounds are in the 2010 Games in India.  The Canadian Commonwealth Games Association should have told Canadian sport governing bodies that the bid was going in and FCA should have been notified that this bid was going to be submitted.

 

ACTION:      Al Wills will go to Halifax in April and meet with the bid committee and Don.

ACTION:      Don will draft letter for Roger Murray to send CCGA to express dissatisfaction                  with the bid process.

 

-          Recognition of Regional Coaches’ efforts to date

The President commended the efforts of the Regional Coaches in their first year of operation.

 

ACTION:      Alain will write letters recognising the effort to this point.

 

-          Other items

i) Volunteer Recognition

The Executive re-visited volunteer recognition and the Values Added organisation.  Tom told the group that every club in Manitoba can nominate 3 volunteers.

 

ACTION:      Kathy Millar will add space in the PSO annual report template for the names of three people who contributed greatly to the sport in that year.  The President will announce their names as an honour role and congratulate them at the AGM.

 

ii) Coaching Archery and high school Community Service Hours

Nova Scotia Ministry of Education has a coaching initiative for the Community Service portion of the high school diploma.  Archery is one of the sports involved and AANS has been developing instruction programmes for youth and lining them up with clubs and community centres looking for instructors.

 

6.3       Administration, Communication & Marketing

-          Web site management

Al Wills reported that the site growth is exponential because more members find it to be a useful tool. Bowzone has not come on line as yet to run the discussion page, but that does not impact on the webmaster’s workload.  The job is becoming more time-consuming and FCA needs to budget request for webmaster expenses.  After this report, Al Wills left the room, while discussion continued in camera.

 

ACTION:      Al Wills should research costs to run the website professionally.

 

Motion #E2007-07:          To engage the volunteer webmaster under contract and remunerate the webmaster for his time and expertise at $100 per month.

Moved by:       Alain Gravel                Seconded by:      Tom Paukovic              passed

 

Al Wills returned to the meeting. Executive members asked Al what could be done to delegate some of his responsibilities to reduce his workload.  Password protection for direct input should be given to a results posting co-ordinator, the ranking co-ordinator, Roger Garrod for the Coach Certification Committee and Jean-Marie Robert for the FCA Judge Committee site directly?

 

ACTION:      Al Wills is to pursue these suggestions in order to reduce his time commitment.

 

-          Fund-raising – a priority in 2007

Ideas in support of the Olympic/Paralympic Plan and general revenues included the following items:

 

ACTION:      Don Lohnes and Ed Wilson will work together submit articles for an upcoming   Info.E-mail with a thematic approach to fund-raising for athletes, and sharing best       practices.

ACTION:      Don Lohnes will contact Derek Hird to encourage his involvement.

ACTION:      Don Lohnes will work with Ed Wilson on an archer calendar concept, research   minimum orders and have the athletes sell them to raise funds for their travel.            They will submit a budget from 3 competitive bids.  They will contact Walt Malone                                              and Tim Jones for photos and releases..

 

-          Sponsorship update

-          Easton

Kathy reported that Hayley Mott is doing a good job and has contact Jeff McNail already for 2007.

 

-          Neet Products

Kathy was really excited about the 50-50 quiver sponsorship in 2006 for the national Junior/Cadet team and the 2-page photo of the team in Mexico on the inside front cover of the 2007 Neet catalogue.  This is very good team exposure.

 

-           Win & Win

This sponsorship could be doubtful because Win & Win is asking for international level tournament exposure. The level of performance should dictate how many bows Canada receives.  If Canadians are not at international events using Win & Win, sponsorship may be reduced.  The Executive felt that only archers at the international level should receive more than 2 bows.

 

ACTION:      Kathy will send the HPC equipment programme bow contract to Ed Wilson.

 

-          VISA

Kathy expects to receive one more cheque and then the programme is finished.  Formal notice of the programme’s termination came in the mail recently with a new, non-FCA/COC card.

 

-          Info.E-mail

This bulletin continues to be the main communication vehicle to the membership, coaches and archers.

 

-          Sales & Distribution Centre report

Kathy will bring items for sale to the upcoming national outdoor target championship.  There are several stock items that do not sell well.  No more Canadian FITA pins will be ordered.  Sales of target faces, coach manuals, rulebooks and CanBow/CanArc remain strong.

 

-          2006 Marketing & Communications with Bowzone

FCA continues to look for ways to service its sponsors.  Don Lohnes has not been in touch with Bowzone, but Tom Paukovic knows that the firm continues to donate equipment to national championships.  Bowzone had to contact Dan Churchill for the link to the discussion page, and that has been done. 

 

ACTION:      Tom will contact Bowzone to look after the 3D ranking list and talk to them about the link to their discussion page.

 

-          Motion to amend the policy manual

The Executive Committee thanked Al Wills for reviewing the existing policy manual.

 

Motion #E2007-08:          To approve the motion to amend the policy manual as presented by the Executive Director and send it for Board approval.

Moved by:       Al Wills                      Seconded by:      Ed Wilson                   passed

 

-          Motion to amend the policy manual

Alain Gravel recommended a new French/English dictionary as an excellent resource. 

 

Motion #E2007-09:          To give 3 French/English reference dictionaries as gifts to FCA volunteer translators Denise Breault, Marthe Cusson and Alain Gravel, and buy one for the national office.

Moved by:       Tom Paukovic             Seconded by:      Don Lohnes                 passed

                                                                                                                  1 abstention

 


 

6.4       International Committee

-          Canadian Olympic Committee – trends and representation

Al Wills informed the Executive that the COC Board would probably become much smaller in an effort to improve effectiveness. Representation of smaller sports would be less and their influence would be even less.  Archery may lose its position at meetings due to this change.

 

-          FITA policies update

Al Wills was impressed with the Erdener / Dielen team.  Al is happy with how FITA is running.  They are moving forward quickly to reach out to archers and make archery stronger.  There is an inconsistency now that the World Cup has been instituted.  The World Cup pays its winners, but the World Championship does not.

 

-          FITA pin award programme

Tracy Klat is the co-ordinator and is doing a good job.

 

-          COPARCO

Al Wills is not sure that he needs to go to COPARCO Congress every year, but feels it is important in a pre-Olympic year.  He is concerned with the administration since FITA relies more heavily on regional federations and in turn the regions receive more funding.

 

7.0              Other Business

-          Nominations for FCA Annual Awards

Kathy Millar has reinforced the Board motion last August to have committees nominate FCA members and not rely on PSOs.  HPC will be nominating members in various categories.  Kathy will still be sending out the regular notices to PSOs and the general membership in the spring.

 

Motion #E2007-10:          To nominate Al Wills as an honorary life member of the FCA.

Moved by:       Tom Paukovic             Seconded by:      Don Lohnes                 passed

                                                                                                                  1 abstention

 

ACTION:      Ed Wilson will develop criteria for honorary life member.

ACTION:      Kathy will forward list of nominees to the EC 3 weeks before the deadline.

 

-          FCA Operational Plan 2009-2012

The Executive Director distributed worksheets to the Executive to fill in tasks, projects, events and finances that will be needed in the extended FCA Operational Plan.

 

ACTION:      All Executive will provide input into the next two years in the Operational Plan to 2010.

 

8.0              President's Closing Remarks

Roger pointed out that there needs to be real membership fee increases in order to bring in more funds because the workload of Executive Director.  FCA’s goal should be to add another person in the form of a Technical Director. However, increases will have to be gradual to avoid a backlash.

 

He suggested a Head tax, built into registration fee at major events that would come back to HPC to show support for athletes, e.g. an athlete reception at the nationals.

 

He thanked the new and returning Executive members as they are an incredible plus to the team.   He would like to see the Executive focus on unity and everyone do their part. 

 

9.0       Adjournment

The meeting ended at 13:34 on Sunday, January 28, 2007 and was adjourned until Sunday, August 12th, 2007 in Orangeville. 


 

MOTION FROM HIGH PERFORMANCE COMMITTEE 2007

 

MOTION #HPC 2007-02: FCA will budget for the cost of 8 national team uniforms in 2007 and make them available to future team members.

Moved by:         Alain Gravel                   Seconded by:    Bruce Savage                unanimous

 

MOTION #HPC 2007-03: To recommendation to CCC to sign off on task 14 and 15 for Joan McDonald and Kathy Millar.

Moved by:         Susan Lemke                Seconded by:    Allen Jenskey    passed with1 abstention

 

MOTION #HPC 2007-04: That the existing trials process and format be used to select the 2007 Pan Am Games team and the 2007 FITA World Championships team.

Moved by:         Jeff Gunter                     Seconded by:    Hayley Mott       passed with 2 against

 

MOTION #HPC 2007-05: That the alternate Olympic Coach be the runner-up in the vote-by-mail.  Therefore, Bruce Savage is named alternate Olympic Coach.

Moved by:         Alain Gravel       Seconded by:    Marthe Cusson              passed / 1 abstention

 

MOTION #HPC 2007-06: To accept the Olympic/Paralympic Preparation Plan in principle through the Regional Coach Council by:

- Establishing and working with a Performance Enhancement Team (PET)

- Establishing and running an electronically-based inter-archer competitive structure

- Establishing and operating a virtual classroom

- Submitting a budget for face-to-face Olympic/Paralympic training camps

Moved by:         Joan McDonald              Seconded by:    Arthur Nault                   unanimous

 

MOTION #HPC 2007-07: That the 2007 trials be held on June 2, 3, 4 and 5, which would include a Major Event on June 2-3, and that the call for bids should go out immediately

Moved by:         Shawn Riggs                 Seconded by:    Gaston Bibeau               unanimous

 


 

 Participation at Outdoor Target Championships           

 

Summary

Compound

Compound Limited

BH Unsighted

BH Limited

BH Unlimited

Barebow

Recurve

Field 2003

64

1

2

0

4

6

16

Field 2004

61

0

0

0

3

2

16

Field 2005

54

4

1

0

4

4

25

Field 2006

63

0

0

0

0

0

29

 

 

 

 

 

 

 

 

FITA 2003

68

1

0

0

3

7

51

FITA 2004

78

0

0

0

5

1

68

FITA 2005

72

1

0

0

2

0

62

FITA 2006

84

0

0

0

0

0

81

 

Participation at Indoor Target Championships

 

Summary

Compound

Compound Limited

BH Unsighted

BH Limited

BH Unlimited

Barebow

Recurve

2003 Indoors

287

12

2

15

87

29

162

2004 Indoors

340

6

3

13

95

41

202

2005 Indoors

344

20

3

24

118

54

229

2006 Indoors

379

12

0

22

89

53

234

 


 

VICE–PRESIDENT ADMINISTRATION & MARKETING REPORT 2007

This is my second year in this position and to say the least I am disappointed. First, it seems difficult to encourage the PSOs to get involved to the point of finding a PSO member to sit on the marketing committee. Currently there is only one other member than myself, and that is from New Brunswick. There is some interest from Alberta from Derek Hird, but little has happened in the last few months. Perhaps this is something that should be included in the PSO agreement and this is the year to incorporate this language there.

 

Second the opportunities for funding are difficult to obtain, in my opinion, due to the size of our country. This makes it difficult to get a national game plan in place.

 

On a happy note, the National Archery in Schools Program (NSAP) is coming to Nova Scotia this spring. The dates have been set and arrangements are being made to accommodate the programme to which I will report on during our meeting.

 

The task of marketing is also a difficult one, more than I realized as our sport is not well recognised in the community.  Perhaps if we shot an arrow to turn on the street lights each night, like the opening of the Barcelona Olympics, we might be able to access more funding and interest in our sport.

 

The e-mail continues to flow and I attempt to respond, when required in a timely fashion. Plus, I try to get any required correspondence out as soon as possible. Occasionally work takes me out of the office and the turn around time is lengthened, but dealt with quickly upon my return.

 

On the finance side, I have been reviewing the usual cheque runs and monthly deposits. Kathy certainly has this well in hand. The whole issue of the finance side is mind boggling as our organization is stretched across this country and many events occur outside the country.

 

Respectively submitted

Don Lohnes

VP of Administration and Marketing


 

VICE PRESIDENT INTERNATIONAL REPORT 2007

COPARCO
I attended the COPARCO Congress in November, again a productive meeting, but still a very frustrating organisation to work with. I contacted the HPC and with the regional coaches, worked out the best dates for World Ranking Events for Canadian archers, with some lobbying and politicking we were able to get all of the events during ‘useable’ times of the year for Canada. We were also able to come up with a workable qualification system for the Pan Am Games, which Canada will not need due their qualifying all required during the Pan Am Championships. I am also working with the President of COPARCO on some training and coaching opportunities through FITA. I am afraid details are rather scarce right now, but I did work with the coaches present for some ideas.

 

I am getting much more involved with COPARCO because FITA is working more and more through the continental associations.  So like it or not, FCA has to get them working better. A few of the COPARCO nations are doing very well, but this is a very small percentage of the overall Americas nations. It is my hope that someday some effective leadership will come forward. I spent considerable time with the President to try and resolve the issues, but have had very little meaningful information from him since. I continue to work at this issue! We are working closely with the US to get better dates for North America for WREs and other events. It is very difficult to get most of the Americas countries to recognise our limited outdoor season.  They know about snow, but do not seem to understand how little training we can do!

 

MICA

I agreed to take over this event for 2007 in Canada. I worked with Greg Durward and Jacqui Jensky to set it up and get the notices sent out by the first week of December. I am confident we can do a better job this year (not a very high goal)!  I have been contacting COPARCO on a regular basis, with the same frustrating results. I have just extended the deadline date for site registrations due to the lateness of getting out the initial information. I do not have a great feeling about this one! If I can ever get the funds from them, we will order the medals and then start breathing easier!

 

FITA

FITA continues to improve almost all of its workings mainly due to their increasing office space and staff.  Correspondence is answered promptly and from the staff responsible. As I said in my remarks under COPARCO, they are relying more and more on direction from the continental associations and National offices.  It is still a bit of a mystery to me as to why they are paying for World Cup winners and not World Champions.  I am still working on that one. Lastly, we continue to pursue the issue of interpretation of scoring extra arrows on 3 spot targets.  But, FCA’s rule committee cannot agree, so that one is on hold for now. We have clarified it for FCA rules.

 

Canadian Olympic Committee

Not any good (or new) news here.  They continue on their push for podium results and consider it the mandate of Provincial and Sport Canada to get athletes to the National/ International ranking level and their mandate to take athletes from top 10 international ranking to the podium. They are actively looking at changes to their board structure to bring down the size as they did earlier with the athlete committee. With a board of nearly 100, it makes sense, but many of us smaller sports are concerned about losing our voice. But then again not sure it is been listened to anyway (do I sound cynical??!!).

 

Commonwealth Games

I have been working with Don Lohnes to lobby the Halifax's bid committee for the 2014 Commonwealth Games to include archery. This should be a “no brainer” and is a constant reminder of archery's 'small sport' status. Going back to 1992, when archery was not included in Canada's bid that ended up in Victoria and when subsequent work to have it added failed, the Commonwealth Games Society (both Canadian and International) continue to ignore archery. I have been working for more than 10 years to get archery recognised, working with the archery associations of Kula Lumpur, England and India (twice) to let them know of the importance of having our sport in the initial bid package. After much lobbying and energy spent (including a lot of money) India was successful and archery will be in their Games in 2010 in New Delhi. FITA has helped us somewhat, but I am mystified as to how bids start in Canada and we do not hear about them!

 

Website

The website has been kept up-to-date as volunteers have sent in material. I keep seeing correspondence from our CAC rep on updates (translations etc) to the coaching pages, but I have not seen anything to do with updates. I am concerned that this inactivity may jeopardize our CAC funding. The move of the FCA site to a server I have control over has meant much better control of the site for me. There were (and still are) some issues, but at least now I can deal with them without going to a third party.

 

From our discussions this summer, I contacted Bowzone to see if they wanted to take over our discussion pages. They were very interested and talked to Dan Churchill to make a smooth transition.  Unfortunately, this was in September and something has stalled since then.  I have contacted them again and I think they have taken the nudge. We will have to see how this one works out, but it is a natural link with a sponsor.

 

The HPC has asked me to investigate a secure discussion forum for their use only, I have just heard about it, so will report to you at the meeting.

 

Software
In the spring, I informed the Executive of Microsoft and others vendor’s philanthropic programme called Tech Soup that allows for software to go to non-profits at a substantial discount. To test the system, I ordered some software for us, including copies of the XP professional, Office 2003, MS Accounting and of course FrontPage webpage authoring. This will allow FCA to let some of our volunteers use this software in support of FCA programs.  It was a lot of work for Kathy and me to set it up initially.  But hopefully, now that FCA is registered, we can just order other programmes as required. I will look into new office products later on in the year.  I believe we are only entitled to order once a year.

 

Summary

It was very nice to get some feedback on international issues from Joan, Jeff and the athletes at the Pan Am Championships on International issues. I rely on this type of feedback to take to these meetings. I am pleased with the feedback from all parts of the HP committee.  Please let me know if there are any other issues you would like me to pursue.

 

Respectfully submitted,

Al Wills

 


 

VICE PRESIDENT HIGH PERFORMANCE JANUARY REPORT 2007

Following the translation of all VPs and Committees Report for the AGM in Sherbrooke, I had to keep doing the same job for some correspondence exchanged in relation to one event that happened during the outdoor nationals.

 

The first months of my term was spend mostly on reading all the information I could put my hands on. After being away for some time, I was wrong thinking that I kept myself on what was going on in the FCA just by being the official translator for the Annual Reports.

 

I thought that by informing the President on my bowhunting trip was enough; but I should have let everyone know about the fact that I would be away in the woods for 20 some days. Anyway this is something from the past now.

 

If you think about something that can go wrong with computers, well, I have to say that I went through it. Finally, all that should be over as I invested in High Speed Internet connection and a new desktop computer as well as wireless connection for my laptop.

 

I also answered Al Wills request to look over the French version of the MICA rules and finally decided to completely re-do them (translate again) to make sure someone was able to understand what it was about.

 

For the third weekend in January 2007, I attended the HPC meeting in Toronto and was provided the opportunity to witness the dedication of a lot of volunteers that are the backbone of our organisation. To minimise the costs of meetings, HPC decided to have some of them using technologic means (SPYKE). FCA’s Olympic Coach presented her new plans in order to better prepare the athletes who will represent FCA and Canada. She wants to make thing differently to gets different (better) results when time come.

 

Respectfully submitted

Alain Gravel


 

VP-COMMITEES AND PROJECTS REPORT 2007

 

Rules Committee

This committee is the most active of any in my portfolio. Greg does a great job in presenting ideas for rule changes/updates. We will have several new proposals for the board at upcoming meetings.

 

Coaching committee

They are continuing to work on the CBET process. A meeting has been scheduled for this committee in March. I have received some communication from Jim Wiebe with updates, but very little discussion of news from the other committee members.

 

Judges Committee

The judges committee last met at Nationals, and their next meeting will be at Nationals in 2007. Ghislain sent me a report some time ago that basically stated that all is well and they meet on an "as needed" basis.

 

Youth Committee

I have tried numerous times to get an update from this committee, with no success. From what I have seen in my short time in this role, it is dead. I am not sure of the original intent of this committee, but I hope that whoever takes on this role following me is able to get the Youth committee motivated.

 

As some of you may be aware, I have taken a position in Australia, and hope to be moving by the end of February. It is due to this move that I unfortunately must step down from this role. It was never my intent to take this position on and then leave, but obviously it would be tough to continue from the other side of the world. The move is not planned as a permanent one, and I hope that I will see everyone on the line again in a couple years.

 

Respectfully submitted,

Ed Wilson


 

FCA EXECUTIVE DIRECTOR REPORT - JANUARY 2007

Governance

The anticipated not-for-profit corporation law changes were stalled in the House of Commons.  FCA should prepare to hold its 2007 Annual General Meeting according to existing laws and requirements.  Board members were asked for input regarding the timing of the AGM/Board meeting relative to the nationals.  Results of this survey can be found in the Executive Committee meeting minutes for January 2007.  All new/revised policies and procedures arising from meetings and minutes have been imbedded into pertinent FCA documents which include the FCA Task List, Volunteer Handbook and office procedures manual.  The Policy Manual was revised.  The FCA Operational Plan was updated to reflect the changes in the judge certification programme and High Performance Committee decisions.  Volunteer leaders and working committees need to review the Operational Plan on a regular basis in order to provided much-needed corporate direction and good management.  There were a record number of complaints submitted to the President utilising the FCA Member Complaint Policy.  This policy needs to be altered to reflect volunteer schedules and availability.  FCA’s volunteer self-evaluation process was circulated, as was the FCA Conflict of Interest policy.   An annual staff evaluation was conducted for the occasional staff.

 

Human Resource base has not expanded significantly though membership totals are higher.  Inability to attract and keep qualified volunteers to key elected positions continues to be a critical issue for this federation.  Two of the vice-presidents elected in Sherbrooke will not be able to fulfill their mandates. New elections for one-year terms will be needed.  Current Executive Committee, Board and HPC members are cautioned to prepare for a leadership vacuum if candidates are not found for directors-at-large this year.  All FCA committee members are urged to actively recruit “new blood” by mentoring members showing interest in leadership.  Efforts by Executive Committee members to date have not garnered positive results as yet.  Human resources are dwindling and more effort must be made to stop this trend. 

 

Annual reports and indoor programme information were circulated later than usual to all clubs affiliated with FCA because of the creation of the Safety Officer programme.  If clubs wish to certify a safety officer instead of a club judge, the open-book test can be sent directly to the national office for marking. Upon renewal, up-to-date information is sent to each club.  Member and club liability insurance coverage remains at $5 million and the individual member premium assessment is $2.20 for 2007.  The final membership report was submitted to the insurance broker, and the balance owing for 2006 has been paid.  The broker’s minimum payment of $16,000 for the 2007 membership premium will create cash flow problems in the first quarter.

 

Communication still appears to be top-down in most cases, with little regular contact with the majority of provincial members.  There are exceptions; BCAA does a very good job interacting with FCA on a regular basis.  A growing number of members rely on the FCA website and the biweekly Info.E-mail bulletins for a wide range of information.  FCA’s volunteer translators continue to assist the national office and the web master weekly.  These people save the Federation thousands of dollars every year.  However, it is anticipated that soon the website workload will be too great for a volunteer and a professional firm will be needed to fulfill this role.  The server provider was changed in the fall, causing quite a few glitches initially.  These problems have been addressed.  Meeting minutes and reports have been circulated electronically to save money and paper.

 

I represented FCA in many capacities and reported fully on all of them.  These include liaison with Sport Canada, Sports Matters Group, CAC, CPC, COC, FITA, COPARCO, international organising committees, and the Long Term Athlete Development Model (LTADM) staff. FCA contracted a facilitator to commence the LTADM process to the first draft stage; the first meeting was held in Toronto in December 2006.  Research and input are needed now.  Though initially unsuccessful in obtaining the services of a student to find required data, it is hoped that a person can be found soon.

 

Finances

FCA has received multi-year funding guarantees until March 31, 2009 from Sport Canada at an increased base funding level.  The Canadian Sport Review Panel’s mid-quadrennial review increased Excellence funding for Athletes with a Disability (AWAD) and decreased it for Able-bodied athletes (A/B).  The percentage of FCA’s budget relying on outside funding partners is reaching an unacceptable level for fiscal independence.  Marketing, promotion and fund-raising are essential tools to turn this situation around.

 

The 2005 audit was completed.  In July 2006, FCA contracted the services of a bookkeeping firm.  This change, along with entry problems from 2005, has required many hours to initiate and run.  It was hoped that the bookkeeping firm would be able to take over membership programme accounting in January 2007, but this will not happen.  New accounting software was instituted by the bookkeeping firm effective January 1, 2007. All bookkeeping practices were completed on time.  FCA's bank balance year-to-date for the fiscal year is approximately $3,000 after Line-of-Credit repayment.  FCA awaits the reimbursement of FITA’s VIVA America programme to off-set expenses at the Junior/Cadet world championship. Government instalments have been received on schedule, but not in the correct totals listed in the original signed agreements, requiring adjustments and time.  Translation funds and LTADM amounts were altered throughout the year.  Final totals were received in October 2006. 

 

Late in the fourth quarter 2006, FCA used its Line of Credit.  Cashflow problems arose due to government funding cycles versus the timing of two major international competitive events, FCA-generated funds required to start the two-year Sport Canada Long-Term Athlete Development Model process, and purchase of the FCA championship travel kit container and shipping.  Further use of the line of credit does not seem necessary in the first quarter of 2007; all loans have been re-paid.

 

Subsidies to recurve team members utilised Sport Canada and COC funds; compound archers received FCA-generated funds.  Payables and receivables are reasonable and small.  Final 2006 financial reports and Q4 financial reports were delayed due to accounting problems and inputting errors.  This delay should not be repeated for quarterly reports in 2007.

 

The Championship Travel Kit container was purchased, used, in Halifax and freighted to Sherbrooke for the national target championships.  The cost incurred is a major consideration.  Part of its contents has been requested for Canada Winter Games in Whitehorse.   This created some logistical problems and work by a small group of professionals and volunteers.   The Distribution Centre and FCA's inventory are efficient and by-and-large effective.  Inventory orders for programmes and services have been anticipated. Storage fees and overhead have increased with the addition of the FCA Championship Travel Kit.  The Archers of Caledon have graciously offered to store the kit on its property until it is needed in Manitoba in 2008.

 

In accordance with the new FCA investment policy, $2800 was withdrawn from the cash balance generated on RBC Securities instruments.  The amount was allocated to the bookkeeper contract.  Enough funds remain in the cash balance for general revenues, reinvestment and/or contract requirements.  The Winnipeg Trust fund was collapsed and moved to RBC Securities.

 

The PSO grid for funding athletes to national championships remains constant.  The PSO contribution grid has been updated to reflect changes in provincial membership numbers and transportation costs.  FCA continues to subsidize some PSO participation at the annual meeting beyond the level of revenue generated by memberships from particular PSOs.  This is justified in order to keep the governance base strong and equitable across Canada. 

 

The approved 2006 budget was implemented and original projections were quite close to final totals for expenditures and revenues.  The 2007 draft budget was an integral part of the government application process and needed to be altered to reflect FCA’s fiscal year.  Basic operational costs are stable.  3% inflation rate has been figured into the budget.  The 2007-2008 budget has a new entry item as FCA was successful in applying for a two-year Participant Programme grant for Athletes with a Disability.  This PWAD fund will be used to train judges as IPC event technical delegates, upgrade Canadian judges to “Continental” qualification and finish the first IPC Archery Classifier certification in Canada.


 

Final payments from the now defunct COC/VISA/FCA credit card programme are coming in slowly.  FCA sought out a new credit card with airmile benefits.  This change will not impact significantly on FCA’s bottom line.  The 2007 draft budget #1 shows an anticipated deficit.  FCA must increase its own revenue base.  Anticipated costs associated with the FCA Operational Plan need the Board’s and all FCA committees’ full attention.  The FCA Marketing strategy must be aggressive and vigorous in order to meet these challenges and retain fiscally inter-dependence with outside funding partners. 

 

A marketing highlight this year was the successful joint sponsorship with Neet Products, Inc to provide individualised top-quality quivers to the entire junior/cadet national team to Mexico.  The team photo is featured prominently on the first two pages of the 2007 Neet catalogue.  Since this catalogue is sent all over the world, it provides unlimited, free exposure to Canada’s national team programme.  It is hoped that other sponsors will contact FCA or individual archers to provide further assistance.  FCA thanks Neet Products for their commitment to Canada’s junior national team.

 

High Performance

2006 saw the return to trials format for team selection, with varying degrees of FCA/Sport Canada/COC support.  The volunteers involved in this process worked long hours to develop the trials format without much thanks.  Feedback was received; the system was altered.  Some 2007 able-bodied target teams will use this team selection process; AWAD teams will be selected using gold and red squad averages.  FITA’s World Cup schedule added a new level of competitive experience with minimal impact on the national office.  The FITA junior/cadet world target and FITA field championships required supervision, liaison and financial assistance.  These events ran well logistically. However, the Pan American Championships were disastrous.  Thankfully, Canada had many good performances on the field of play.  Congratulations to all team members, but particular to World Champion Doris Jones, the world junior men’s compound team, and the two recurve teams to the Pan American championship who won complete quota for the 2007 Pan American Games.

 

2007 will be challenging.  A pre-Olympic/Paralympic year has an enormous number of duties for staff and volunteers to fulfill.  HPC must complete its international nomination process to Beijing for Olympic and Paralympic teams.  The following major events will stretch human resources to the limit:  Canada Winter Games, FITA indoor world championships, FITA 3Di championships, IPC world championships (Paralympic quota event), FITA world target championships (Olympic quota event) and Pan Am Games.  Added to this are administrative demands for World Cup and WRE tournaments.  As well, Canada is hosting a continental judge certification clinic in conjunction with the IPC event certification clinic during the national target championships in Toronto.

 

Able-bodied athletes Crispin Duenas, Marie-Pier Beaudet and Hugh MacDonald joined AWAD athletes Kevin Evans and Norbert Murphy as nationally carded athletes.  Congratulations.  The 2007-2008 carding criteria will be reviewed during the HPC meeting.  Athlete Whereabouts Forms are submitted on time for both individuals and the FCA to FITA, CCES and WADA.  Athlete and coach education is continuing and team leaders have been very helpful.

 

HPC’s Plan to 2012 report card was prepared as a status report in January.  HPC’s chair and vice-president need to keep the committee focused on implementation for each year.  HPC has its own task list but it has not been used as successfully as that for the Executive Committee.  There is no clear task delineation between these two roles now.  This must improve.  The Regional Coaches Council needs to move forward administratively and philosophically.  Internal leadership and communications need to be reviewed to improve function.  Performance review, though uncomfortable, must be implemented in order for coaching and administrative skills to improve.

 

I continue to work closely with all HPC programme co-ordinators and project managers.  The Athlete Council has not met face-to-face.  Shawn Riggs approved a provincial athlete representative job description and it is awaiting translation.  HPC self-generated funds are decreasing and sales are flat.  Clothing sales are not sufficient to raise the kinds of funds needed to underwrite the ambitious plans this group has.


 

Archery Council

The Coach Certification Committee (CCC) has implemented the new NCCP with Instruction of Beginners replacing level 1 technical, practical and theory.  The Intermediate Instruction context material has been piloted and the conditional context approval meeting is slated for mid-February to replace level 2 technical, practical and theory. In mid-March 2007, the CCC will begin dividing the CBET-based level 3 material in the competitive stream into contexts of Introduction to Competition and Competition Development.  The CCC is on-time with its projected timetable for delivery.  Transition is difficult and time-consuming, as is translation and final approval details.  Not enough thanks can be given to James Wiebe for his tireless efforts to write and test the material and format.  The CCC has accomplished a great deal in the past 24 months; with patience from the archery coaching community, the transition period will be as painless as possible.  Mandatory club-level coach/instructor certification in order to receive FCA liability insurance was postponed in the FCA Operational Plan in order to implement the new Safety Officer programme first.

 

The 2006 FCA rulebook was published on time due to the efforts of Greg Durward, Tom Paukovic and Ghislain Arsenault and his group of dedicated translators.  The on-line club judge certification has been augmented with a Safety Officer certification option.  FCA’s Operational Plan was amended to lengthen compliance time to receive FCA club liability insurance coverage.  It is hoped that this change will assist clubs with certification whether it is for target, field or 3D.

 

Indoor CanBow product sales continued strong.  Outdoor and 3D CanBow sales are negligible.  The National Archery in the Schools Programme (NASP) comes to Nova Scotia in 2007.  It is hoped that it will augment and not infringe upon CanBow’s success.  FCA circulated CanBow kit information to every school in the country in October through CAHPERD’s mailing list.  No immediate increase in sales has been noted, but it may be 12 months before FCA sees return on investment.

 

Communication with both the indoor and outdoor 3D championship organising committees was limited.  Both were run well.  It would be advised for committees to use the FCA scorekeeping programme in order to keep format, information and results consistent from year-to-year.  Grand Prix keepsake plaques were sent to the individual winners at the 2006 nationals.  Both the indoor and outdoor 2007 3D championship organising committees are in regular contact with either Vice-President Tom Paukovic or the national office.  FCA judges will be assigned for both events.

 

Les Flèchivores de Sherbrooke hosted the 2006 target championships.  There were considerable logistical problems on the ground, though this did not affect the tournament and most archers were unaware of the issues.  The plan to fund a different type of Technical Delegate for these championships has been delayed due to LTADM demands on staff. Ontario hosts the combined championships in 2007 according to FCA policy.  The Board and Executive should ensure that future host provinces are working toward naming host clubs for these combined championships/events.

 

The Youth Committee was represented at the LTADM buy-in session.  This committee needs to be more involved with the future of this project.  LTAD will set the direction for this group’s activities.

 

ISSUES

The FCA Executive and Board must use the Operational Plan regularly to govern effectively and anticipate funding demands; otherwise, it is ineffective.  It needs to be extended to 2010.  Input has been received already from HPC, but from no other group or committee.  FCA is in desperate need of a vibrant marketing strategy.  There is has been very little movement on this front.  It may be desirable to link marketing to an HPC teleconference in order to mesh needs with strategy. 

 

HPC must undertake thoughtful, honest appraisal of its members’ performances since the inception of the Regional Coaches Council and move forward on a variety of topics and projects in order to keep momentum going nationwide.

 

Respectfully submitted

Kathleen Millar


 

SPORT CANADA UPDATE        JANUARY 26, 2007        DANIEL LAMONTAGNE

GOVERNMENTAL/INTERGOVERNMENTAL

New Minister for Sport

·         On January 4, 2007, the Honourable Helena Guergis was appointed Secretary of State (Foreign Affairs and International Trade) (Sport).

Children's Fitness Tax Credit

·         To promote physical fitness among children, Budget 2006 proposed a children’s fitness tax credit, which will be provided on up to $500 of eligible fees for programs of physical activity for each child under the age of 16. The tax credit became effective January 1, 2007.

·         An eligible program of prescribed physical activity, for the purposes of the credit, will be defined as:

o        An ongoing, supervised program, suitable for children, in which substantially all of the activities undertaken include a significant amount of physical activity that contribute to cardio-respiratory endurance, plus one or more of: muscular strength, muscular endurance, flexibility, and balance.

·         It is important to note that eligibility for the tax credit is based on the nature of the program and not the type of organization. For example, not all of the programs of a specific sport may be eligible for the tax credit, just those that meet the tax credit criteria.

·         Responsibility for administering the tax credit lies with the Canada Revenue Agency.

·         For more information:

o        Canada Revenue Agency

http://www.cra.gc.ca/fitness

1-800-959-5525

o        Finance Canada

http://www.fin.gc.ca/news06/06-084e.html#Backgrounder

ParticipAction

·         A joint initiative supported by PCH-Sport Canada, the Department of Health, and the Public Health Agency of Canada will see a renewal of ParticipAction to deliver public communication campaigns that complement efforts of all partners involved in the promotion of physical activity and participation in sport.

Federal/Provincial-Territorial Ministers’ conference

·         In June 2006, provincial and territorial Ministers responsible for sport, physical activity, and recreation met in Ottawa, and unanimously agreed that sport, recreation and physical activity infrastructure continues to be their top priority in support of healthy, active lifestyles and sport participation. Further to the 2005 Conference, Provincial and Territorial Ministers agreed on the parameters for an infrastructure program that was shared with the Federal Minister for Sport, and the Federal Minister of Health.

·         Ministers recognized the progress made thus far toward increasing physical activity and sport participation. They agreed to continued collaboration consistent with the Canadian Sport Policy to address these challenges, and to help make the healthy choice the easy choice for all Canadians.

·         Ministers recognized the need to increase the participation of Aboriginal Canadians in sport programs including the meaningful inclusion of Aboriginal people in the Canada Games. Ministers also directed officials to examine options for a data collection strategy to measure participation of Aboriginal populations in sport and to report on progress at the next Conference of Ministers.

·         The next regular meeting of Federal, Provincial, Territorial Ministers is scheduled for February 21 and 22, 2007, in Whitehorse, Yukon, during the Canada Winter Games.

·         The full press release of the Ministers’ June conference is at: http://www.pch.gc.ca/newsroom/index_e.cfm?fuseaction=displayDocument&DocIDCd=CMC060424

·         In September 2006 Provincial and territorial Ministers responsible for sport, physical activity and recreation met in Toronto to reaffirm their commitment for the development of a national sport and recreation infrastructure program.

Intergovernmental F-P/T Bilateral Agreements

·         The Government of Canada is engaged in new bilateral agreements with provincial and territorial governments to advance the Canadian Sport Policy, with a particular emphasis on building capacity of provincial/territorial Aboriginal sport bodies. These agreements are currently in negotiation.

EXCELLENCE

Podium Canada

·         On November 24, 2006, the Minister for Sport announced the creation of Podium Canada, an initiative to support Canada's National Sport Organizations (NSOs) in their goal to increase medal counts by Canadian athletes at Olympic and Paralympic Summer and Winter Games.

·         Podium Canada is a partnership between the major national funding partners for high performance sport in Canada: Sport Canada, the Canadian Olympic Committee (COC), the Canadian Paralympic Committee (CPC), and the Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC). Podium Canada's role will be to make funding recommendations to the national funding partners based on expert analysis, and to help NSOs implement their technical programs. Finally, Podium Canada will monitor NSOs' implementation of their high performance programs to ensure maximum performance results.

·         Podium Canada will assume the roles and responsibilities of the Canadian Sport Review Panel (CSRP), which currently makes recommendations to national funding partners on the amount and priority areas for the allocation of funding for Canadian NSOs' high performance programs.

·         Podium Canada will encompass the Own the Podium 2010 initiative for Olympic and Paralympic winter sports, as well as Road to Excellence, an initiative for Olympic and Paralympic summer sports.

·         Dr. Roger Jackson, 1964 Olympic medallist in rowing, has been named CEO of Podium Canada. He will also lead the Own the Podium 2010 winter sport stream. Alex Baumann, 1984 Olympic medallist in swimming, will lead the Road to Excellence summer sport stream.

·         Podium Canada will make recommendations to the funding partners on close to $40 million in existing funding from government and non-government sources to support winter and summer sport excellence in Olympic and Paralympic sports. Sport Canada and the COC will provide administrative support.

 

Own The Podium

·         Own the Podium 2010 (OTP) helps Canadian winter sports in their pursuit of the goal of Canada being the top ranked nation at the 2010 Olympic Games in terms of total medals, and in the top three nations at the Paralympic Games in terms of gold medals won.

·         The thirteen winter NSOs—in partnership with the COC, Sport Canada, the Calgary Olympic Development Agency (CODA), VANOC and the CPC—are OTP partners. The group is supported by both full and part time staff at the head office in Calgary.

Canadian Sport Review Panel (CSRP)

·         The CSRP recently completed a mid-quadrennial review of the summer NSOs; their recommendations for allocation of funding for the second half of the quadrennial will be circulated shortly.

Road to Excellence

·         Proposals to invest in summer sports based on the Road to Excellence grant are being examined for possible Government funding decisions. Ministers for Sport have indicated that the proposal is under consideration.

LTAD

·         LTAD is a multi-year, progressive approach to skill development, training, competition and recovery programming for athletes/participants that is based on developmental rather than chronological age.

·         In June 2005, Canadian Sport for Life was published (in both official languages) as a resource document. No Accidental Champions, an adapted version for athletes with a disability, has been developed. A version for athletes with an intellectual disability is in development.

·         The members of the LTAD Experts group—Mary Bluechardt, Colin Higgs, Istvan Balyi, Charles Cardinal, Steve Norris, and Richard Way—are currently working with all the NSOs, as well as with Special Olympics Canada, helping each to prepare their sport-specific models and to begin the implementation process.

·         11 NSOs are expected to publish their models during the 2006-2007 fiscal year, with an additional 12 expected to publish in 2007-2008.

·         Five NSOs have been selected to begin implementing LTAD and developing their communication plans. Another six NSOs are about to embark on the same process.

·         A Sport Canada-FPT LTAD Work Group developed a LTAD cross-sector implementation plan, which was approved by the Deputy Ministers in November 2006. A communication plan is currently under development.

·         A very successful two-day LTAD workshop was held in Ottawa January 17-18, 2007, which allowed a sharing of information and learning for NSOs, MSOs, sport experts, provincial governments, and sport community representatives. There is continued enthusiasm for this key initiative, aimed at improving sport at all levels.

 

SPORT SUPPORT PROGRAMS

Sport for Persons with a Disability

·         Of the total funding announced recently for participation programs for persons with a disability, a total of $1.5 million annually will be available to NSOs, MSOs and NGOs to increase participation in this area. In October 2006, 37 NSOs, MSOs and NGOs submitted applications for consideration for funding under the participation program. The confirmation of support has been provided for approved projects.

Contribution applications and process

·         The Sport Support Program division has redesigned elements of the Contributions application process for NSOs, in order to reduce the burden at application time and increase the efficiency of the application, analysis, recommendation, reporting and monitoring processes. It is anticipated that the fully revised application process will be in place for the 2008-2009 applications.

·         The deadline for applications for 2007-2008 contributions is February 15, 2007 for summer NSOs and for MSOs, and May 4, 2007 for winter NSOs.

Compliance Audits

·         It is now required that Sport Canada contribution recipients be audited for compliance with all items in the Contribution Agreement. These Compliance Audits are more substantial than the former Spot Audits: compliance audits of recipients are determined based on risk, whereas spot audits were performed on a regular and rotating basis on selected contribution recipients.

Sport Funding and Accountability Framework

·         The Sport Funding and Accountability Framework (SFAF) is used to determine which organizations are eligible for Sport Canada funding (Eligibility), in what areas (Assessment), at what level (Funding) and with what expectations (Accountability).

·         The current edition, SFAF III, pertains to all NSOs and MSOs under the Sport Support Program.

·         The SFAF III four-year cycle for NSOs was implemented in April 2005 with a scheduled end of cycle date of March 2009. As part of ongoing improvements, the SFAF four-year cycles are being staggered between winter NSOs and summer NSOs, to correspond with the Olympic cycles. In order to achieve this, SFAF III will in effect be extended for winter NSOs by an extra two years to March 2011, while the summer NSOs current cycle will end as scheduled in March 2009

·         The SFAF process for MSOs was implemented in Spring 2006 and applies to 15 MSOs. As part of the new staggered cycles, the current MSO cycle will mirror the winter NSO extended cycle and therefore run to March 2011.

·         In order to best meet the needs of MSOs, a new unit has been created within Sport Canada to provide leadership for this group of organizations and for project stream recipients. The MSO/Participation Unit currently consists of Wallen Chang-Hong, manager, and program officers Kathy Duval, Paulin Lafontaine and Fatima El Badri.

·         Sport Canada has been reviewing the recommendations of the Canadian Sport Review Panel relating to Canadian Sport Centres, as well as the various recent proposals regarding future changes to the structure of Centres and/or the network. Discussions will be occurring shortly with the sport community and provincial-territorial partners as applicable.

Accountability Standards for NSOs

·         Sport Canada introduced accountability standards as part of the original Sport Funding and Accountability Framework (SFAF I), establishing minimum expectations for athlete centeredness, women in sport, harassment in sport, and official languages.

·         Standards were further developed and implemented as part of SFAF II, and NSOs submitted annual status reports with their Contribution Applications regarding their compliance with the national standards.

·         With the implementation of SFAF III, and the emergence of new priorities such as Long Term Athlete Development and sport for Aboriginal Peoples, new standards have been introduced and existing standards re-worded, combined or replaced. The revised standards for the 2006-2012 cycle are now outlined in a monitoring guide, and are supported by a corresponding set of performance indicators.

·         The monitoring guide was circulated to NSOs in November 2006; NSOs were required to required to complete and return a self-assessment to Sport Canada by December 15, 2006. This assessment has been reviewed and will be monitored by Sport Canada.

·         It is expected that NSOs will adopt these standards and integrate them into their strategic plans. With Sport Canada’s guidance and collaboration, each NSO will set measurable targets and track their performance for each standard. NSOs who fail to show acceptable progress toward meeting the standards in a timely fashion may be subject to funding holdbacks, the release of which would depend on improved performance in this regard.

·         Similar standards and requirements will also soon be introduced with other client groups such as MSOs, thereby facilitating more collaborative approaches to the development work represented in these standards.

Athlete Assistance Program (AAP)

·         The AAP provides financial assistance to identified carded Canadian athletes through a monthly living and training allowance and, where applicable, post-secondary school tuition support or special needs support (which includes relocation support to single-sport NTCs only, not between multi-sport centres).

·         AAP quotas for able body sports have been revised and communicated to the NSOs; quotas for Paralympic sports are currently under revision.

Sport Participation Development (SPD)

·         Sport Participation Development is no longer a separate funding program but rather a block under the Sport Participation/Development Stream within the Sport Support Program.

·         Sport Participation Development will continue to support NSOs’ efforts to increase ongoing participation, recruit new participants and reduce drop-out rates, ideally in collaboration with current and potential partners, including municipalities, educational institutions, provincial and multi-sport organizations and corporate sponsors.

·         Projects approved for multi year funding under the previous initiative will maintain funding for the duration of previously approved agreements.

·         Funding designated for the Sport Participation Development block cannot be used for other purposes, and cannot be transferred to other blocks.

·         Sport Participation Development funding will be allocated to MSOs on a project-funding basis by means of the SSP Project Stream component.

MAJOR GAMES AND HOSTING

Hosting Program

·         The Hosting Program is a key instrument in the Government of Canada’s overall approach to enhancing sport development in Canada and implementing the Canadian Sport Policy by assisting sport organizations or host societies to host international sport events or the Canada Games in Canada.

·         These events are expected to produce significant sport, economic, social and cultural benefits and ensure legacies. The Hosting Program is viewed not only as a means to support the development of athletes and sport programming, but also as a support for the achievement of other Government of Canada objectives.

·         The Hosting Program has four delivery components:

o        International Single Sport Events (ISSE)

o        International Strategic Focus Events (ISFE)

o        International Multi-Sport Events (IMSE)

o        Canada Games

·         The targets outlined in the Strategic Hosting Framework are to support:

o        Two (2) International Major Multi-Sport Games every ten (10) years;

o        One (1) Large/Tier II International Single Sport Event every two (2) years.  An event is considered Tier II if the request for government funding exceeds $250,000.

o        Thirty (30) or more Small/Tier I International Single Sport events each year.  An event is considered Tier I if the request for government funding is for $250,000 or less. 

International Single Sport Events (ISSE)

·         The ISSE component assists sport organizations to host international single sport events in Canada. It is aimed at enhancing high performance sport development and the international profile of sport organizations.

·         Multi-year contributions continue to be possible and are limited to 3 years. A contribution to any one event can be multiyear if the funding application is made over a year in advance.

·         All applications should be forwarded to Sport Canada via the NSO to ensure support / endorsement of the event.

·         Applications are due a minimum of 6 months prior to the event for requests up to $50,000. Late entries will receive a 5% penalty on the respective contribution.

·         Due to an increase in demand to this component and limited financial resources, a cap of $250,000 is in place per event (over 2 years).

·         For eligible projects, the ISSE assessment grid is used to determine funding amounts. This grid measures components such as the type of event, SFAF III Excellence pillar score, SRP rating and International competitive depth.

·         Sport Canada continues to encourage NSOs to develop internal Hosting Policies, or at least positions, to facilitate the prioritization of events.

·         Contribution for annual recurring events that have received 3 consecutive years of funding may not receive maximum funding.

·         Application and contribution guidelines are on the Sport Canada website at: http://www.pch.gc.ca/progs/sc/prog/index_e.cfm.

2008 North American Indigenous Games

·         On November 3, 2006, the Minister for Sport announced Canada's support for the 2008 North American Indigenous Games, to be held in the Cowichan Valley on Vancouver Island from August 2 to 10, 2008. Under the funding framework for the Games, the Government of Canada will contribute as much as 35 percent of the total cost, up to a maximum of $3.5 million.

·         Hosting this international sport event will bring direct and significant sport, economic, cultural, and social benefits to the Cowichan Valley, the province of British Columbia, and Canada as a whole.

·         The Games will involve 5000 junior athletes (aged 13-19) competing in 16 sports, 2000 cultural performers, and more than 3000 volunteers; over 20,000 participants and spectators expected to attend the opening and closing ceremonies.

2010 Olympic and Paralympic Winter Games

·         The Government of Canada has committed a total of $497 million to the Games, including $310 million for capital and legacy projects, $130 million towards the provision of federal essential services (e.g. security) for the period leading up to and surrounding the Games, $20 million toward the operating costs of the Paralympic Games, and $37 million for Government of Canada horizontal management, including support for a Host First Nations Secretariat and a Core Communications Capacity.

·         The Government of Canada established the 2010 Olympic and Paralympic Winter Games Federal Secretariat within the Department of Canadian Heritage to provide leadership, advice and coordination to facilitate and support a “whole of government” approach to:

o        Ensure the delivery of high quality Olympic and Paralympic Winter Games with other key partners namely the Province of British Columbia, the City of Vancouver, the Resort Municipality of Whistler, the Canadian Olympic Committee, the Canadian Paralympic Committee and the Four Host First Nations (Lil’wat, Musqueam, Squamish and Tsleil-Waututh), and;

o        To maximize sustainable social and economic benefits for all Canadians offered by hosting the Games.

Aboriginal Participation – 2010 Olympic and Paralympic Winter Games

·         From the beginning, the local B.C. First Nations, Métis, and Urban Aboriginal groups have been involved in the decision-making for Canada’s Olympic and Paralympic Winter Games. They are working with the Government of Canada and other partners to create meaningful economic, social, sport, and cultural opportunities for their communities as a result of the 2010 Games. Squamish, Lil’wat, Musqueam and Tsleil-Waututh First Nations (Four Host First Nations) are the four First Nation communities that will host the 2010 Olympic and Paralympic Winter Games on their shared traditional territory.

·         The federal government has been working closely with the Four Host First Nations, and provided $150,000 in fiscal year 2004-2005 to help them establish the Four Host First Nations Society. The purpose of the Society is to ensure that the Four Host First Nations’ cultures, protocols and traditions are acknowledged, respected and showcased throughout the planning, staging and hosting of the 2010 Games, while maximizing sport, cultural, economic and political benefits from these Games and their legacies for their host First Nations communities.

Canada Games

·         The Government of Canada has also contributed to the construction of the Canada Games Centre, a multi-purpose sport facility in Whitehorse, and has contributed to a marketing campaign to promote the Games and stimulate tourism and investment in Canada's North.

·         In August 2006 the Minister announced an additional investment of $3 million for the 2009 Canada Summer Games. This funding, from existing resources, is designed to cover operational costs, including the day-to-day expenses of running the organization such as salaries and purchasing equipment. The Games will be held at various locations throughout Prince Edward Island from August 15 to 29, 2009.

·         At their June conference, the provincial and territorial Ministers approved a new hosting rotation cycle for future games, which would provide every province and territory with an opportunity to host the event. Nova Scotia will host the 2011 Winter Games; Quebec the 2013 Summer Games; British Columbia the 2015 Winter Games; and Manitoba the 2017 Summer Games.

Upcoming Events

Canada Winter Games, Whitehorse, Yukon

February 24-March 10, 2007

Pan American Games, Rio de Janeiro, Brazil

July 14-29, 2007

Para Pan American Gems, Rio de Janeiro, Brazil

August 12-19, 2007

North American Indigenous Games, Cowichan, B.C.

August 2-10, 2008

Summer Olympic Games, Beijing, China

August 8-24, 2008

Summer Paralympic Games, Beijing, China

September 6-17, 2008

Canada Summer Games, Prince Edward Island

August 2009

Jeux de la Francophonie, Beirut, Lebanon

TBD

Winter Olympic Games, Vancouver, B.C.

February 2010

Winter Paralympic Games, Vancouver, B.C.

March 2010

 POLICY/PLANNING

Policy on Sport for Persons with a Disability

·         In June 2006, the Minister for Sport announced the release of the Policy on Sport for Persons with a Disability, under which the Government of Canada will provide $12.5 million to support persons with a disability in sport.

·         The policy was developed in consultation with representatives from Special Olympics Canada, CPC, the Canadian Deaf Sports Association, provincial and territorial governments, and national sport and multisport service organizations.

·         Building on the vision of the Canadian Sport Policy for a more inclusive sport system, the policy aims to increase the number of persons with disabilities involved in sport activities at all levels and in all forms. The full announcement is available on the Canadian Heritage website at http://www.pch.gc.ca/newsroom/index_e.cfm?fuseaction=displayDocument&DocIDCd=CMC060398.

Sport Canada Strategic and Business Plans

·         Sport Canada’s 2004-08 Strategic Plan is now available on-line at http://www.pch.gc.ca/progs/sc/pubs/strat_plan/tdm_e.cfm.

·         Sport Canada has completed a 2005-08 business plan that draws upon the Strategic Plan to identify key priorities for the three-year period. While not available on-line, the business plan may be shared with those interested. Five areas have been identified as key priorities:

o        High Performance Sport Excellence

o        Sport Participation

o        Hosting International Sport Events and the Canada Games

o        Leadership Capacity

o        Effective and Efficient Policy and Program Delivery

Sport Excellence Strategy

·         Approved in 2005, the Government of Canada’s Sport Excellence Strategy describes the Government of Canada’s commitment to high-performance sport and outlines Sport Canada’s objectives and activities to contribute to the achievement of the Excellence goal of the Canadian Sport Policy.

·         The Strategy includes the following three objectives:

o        The development of athlete performance and sport system targets for Canada;

o        The establishment of a Canadian Sport Review Panel to provide technical advice and funding recommendations to national funding partners; and

o        The development and implementation of a generic Long Term Athlete Development model.

·         The Strategy is available on the Sport Canada website at http://www.pch.gc.ca/progs/sc/pubs/sport_excellence/tdm_e.cfm.

Aboriginal Sport Policy

·         Sport Canada’s Policy on Aboriginal Peoples’ Participation in Sport was announced in May 2005 and is available on the Sport Canada website at: http://www.pch.gc.ca/progs/sc/pol/aboriginal/index_e.cfm.  The Policy confirms and clarifies Sport Canada's intentions in Aboriginal sport development.

Official Languages

·         PCH (Sport Canada), working in collaboration with its partners is committed to continuing its work to promote the use of both official languages within the Canadian sport system.

·         PCH (Sport Canada) is committed to ensuring that national team athletes receive services in both official languages.

·         PCH (Sport Canada) will continue to develop and implement policies and initiatives to support and strengthen the use of English and French in the Canadian sport system.

·         Funding to support the capacity of NSOs, MSOs and CSCs to offer services to the public in both Official Languages is provided through core funding contributions. In addition, for the fourth year in a row, PCH (Sport Canada) is providing supplementary funding of $1M for specific initiatives such as translation of written material, interpretive services, training and education.

·         PCH (Sport Canada) has recently created the Sport Canada Official Languages Adhoc Workgroup, which comprises representatives from the sport community, P/T governments, minority language communities, other PCH branches, and from the Office of the Commissioner of Official Languages, to help develop an action plan to address the recommendations outlined in the independent study on Linguistic Barriers to Access to High Performance Sport (published in May 2005).

·         This year, PCH (Sport Canada) has implemented new National Accountability Standards and contribution guidelines for NSOs. Five of the twenty National Standards are focused Official Languages priorities. Should you have questions or require help meeting your Official Languages requirements, please advise your Program Officer.

·         In keeping with the commitment made in Sport Canada's 2005-08 action plan for achieving results and ensuring respect of the spirit of the Official Languages Act, PCH (Sport Canada) published the Sport Canada Glossary in 2005. PCH (Sport Canada) strongly encourages members of the sport community to consult this Glossary, as it is a collection of 1,340 entries that include terms relating to administrative and operational activities in the field. This Glossary is available on-line at http://bureaudelatraduction.gc.ca/pwgsc_extranet/en/publications/gratuit_free/lex_sport_e.htm.

·         PCH (Sport Canada) also has an "Official Languages Corner” which is accessible by the Internet on its website. It is a great source for key information and useful tools concerning Official Languages.

Women in Sport

·         The International Working Group on Women in Sport, co-chaired by Sue Neill from International Sport and Dr. Etsuko Ogasawara of Japan, met in Kumamoto, Japan from May 11-14,2006. Canada hosted the last IWG Conference in Montreal in 2002, which followed conferences in Windhoek, Namibia in 1998 and Brighton, UK in 1994.

·         The theme of the Kumamoto conference was "Participating in Change"; the Women in Sport Progress Report from the conference is available on the Group’s website at: http://www.iwg-gti.org/e/progress/index.htm.

Anti-Doping

·         A new WADA Prohibited List came into effect on January 1, 2006. For more information see either the CCES website (www.cces.ca) or the WADA website (www.wada-ama.org).

·         The Canadian Centre for Ethics in Sport’s Substance Classification Booklet, based on the WADA list, and identifying Canadian brand names of substances and methods that are prohibited or permitted for use by amateur athletes, is available on the CCES website at http://www.cces.ca/pdfs/CCES-PUB-SubstanceClassification-E.pdf.

·         The WADA Anti-Doping Administration Management System is now available for Canadian athletes to use to input their whereabouts information on-line through a secure web-access system. This system will facilitate sharing of athlete whereabouts information between WADA, National Anti-Doping Organizations and International Sport Federations. For more information see the CCES website.

·         CCES has published a new athlete handbook that provides information for athletes on how to navigate the Canadian Anti-Doping Program (CADP) results management process. The handbook was created independently of the CCES by David Lech, legal counsel with the Centre for Sport and Law, and is available on the CCES web site as a free download.

·         CCES continues to offer information about substances and a quick reference card to athletes through their website and through a toll free number, 1-800-672-7775 (in North America).

·         CCES has partnered with UK Sport to offer athletes information about substances through the Global Drug Information Database, a new on-line tool available at www.didglobal.com.

True Sport Strategy/Canadian Strategy for Ethical Conduct in Sport

·         The True Sport Strategy is a collaborative and coordinated initiative to promote the pursuit of excellence in sport by fair and ethical means.  The Strategy represents the federal, provincial and territorial governments’ joint policy to address topical and fundamental issues relating to ethical conduct in sport. Visit www.truesportpur.ca for more information.


 

NATIONAL ARCHERY IN SCHOOL PROGRAM (NASP) ACTIVITY REPORT 2007

 

Introduction

Nova Scotia, through FCA VP of Marketing and Finance, began e-mail discussions with Roy Grimes of NASP during the spring of 2006. As a result of some other provinces having difficulty solidifying the arrangements for NASP to come to Canada, and FCA and Nova Scotia not wanting to lose the opportunity that NASP presented, this programme was pursued.

 

Support

Key to making the arrangements with NASP was support from clubs and organisations within the province. Letters of support have been received and forwarded to Roy Grimes from the Archery Association of Nova Scotia (AANS), the Bowhunters Association of Nova Scotia (BANS) and the Nova Scotia Federation of Anglers and Hunters. A key letter of support was from the Minister of Education of Nova Scotia. FCA was sent copies of these letters of support.

 

Education Programme

The Minister directed department staff to make arrangements for this programme to commence in Nova Scotia. The Department of Education has an in-house “Healthy Living Co-ordinator”, Natalie Flinn, and she will be co-ordinating the program on behalf of the Nova Scotia Department of Education. There are eight school boards in Nova Scotia. Each school board has a Healthy Living Co-ordinator and they will work with Natalie to promote this programme within their respective boards. The healthy living co-ordinators from each board will receive the initial training and they will become the teacher trainers. The first ten schools identified will be trained first and then the healthy living co-ordinator will control the equipment and provide training throughout each board.

 

Schools

Ten schools have been identified across the province. The two largest school boards have two schools identified and each of the remaining school boards have one school identified. The schools are either a combination of junior high and high school or high school. Each of the schools was chosen for their location and ones with a local archery club near by for additional archery opportunities.

 

Current Status

Natalie Flinn is currently in discussions with Roy Grimes for the programme this spring. The first training dates have been set for June 18, 19, and 20, 2007 and the training will take place in Halifax at the Halifax West High School. Arrangements have been made for use of the gymnasium. I will be in attendance, and act as host for Roy Grimes, on behalf of FCA.

 

Respectively submitted

Don Lohnes

FCA VP Finance and Marketing


 

Canadian Archery Championships ---Ontario 2007 - Dec draft

August-07

tentative

COPARCO Judges clinic

 

 

Toronto

August-08

tentative

COPARCO Judges clinic

 

 

Toronto

August-09

tentative

COPARCO Judges clinic

 

 

Toronto

 

 

 

 

 

 

10-Aug

Friday

Judges inspection - Field

9:00am

 

Caledon

 

 

unofficial Field practice

1:00pm

4:00pm

Caledon

 

 

Inspection of archers equipment

 

 

caledon

 

 

 

 

 

 

11-Aug

Saturday

Official Field Practice

9:00am

 

Caledon

 

 

Short meeting

 

 

 

 

 

24 Field targets

1:00pm

 

Caledon

 

 

 

 

 

 

12-Aug

Sunday

24 Field targets

9:00am

 

Caledon

 

 

Target set up

9:00am

3:00pm

Orangeville

 

 

unofficial target practice

noon

4:00

Caledon

 

 

Meeting of tournament

03:00pm

 

Caledon

 

 

Judges inspection - target

5:00pm

 

Orangeville

 

 

FCA Exec #1

7:00pm

 

Orangeville

 

 

 

 

 

 

 

 

 

 

 

 

13-Aug

Monday

Official Practice

9:00am

3:00pm

Orangeville

 

 

equipment Inspection

11:00 AM

2:00pm

Orangeville

 

 

Opening ceremonies

5:00pm

 

Orangeville

 

 

Field Awards

5:30pm

 

Orangeville

 

 

Welcome Social

6:00pm

 

Orangeville

 

 

 

 

 

 

14-Aug

Tuesday

long half FITA #1

9:00am

 

Orangeville

 

 

 

 

 

 

 

 

FCA Board

6:00pm

 

TBA

 

 

 

 

 

 

15-Aug

Wednesday

Short half FITA #1

9:00am

 

Orangeville

 

 

 

 

 

 

 

 

FCA AGM

after shooting

TBA

 

 

 

 

 

 

16-Aug

Thursday

Long half FITA #2

9:00am

 

Orangeville

 

 

Fred Usher Cup

after shooting

Orangeville

 

 

FCA Exec #2

7:00pm

 

Orangeville

 

 

 

 

 

 

17-Aug

Friday

Short half FITA #2

9:00am

 

Orangeville

 

 

 

 

 

 

 

 

Awards Banquet

7:00pm

 

Orangeville

 

 

 

 

 

 

18-Aug

Saturday

FCA Open

9:00am

 

Orangeville

 

 

Awards on Field

after shooting

Orangeville