High Performance Committee Meeting

Toronto, ON - March 12-13, 2005

In attendance:

Arthur Nault, VP High Performance          Tom Paukovic, VP 3D    Reed Fowlie, FCA Coach Committee

Allen Jenskey                                        Joan McDonald              Marthe Cusson

Gary Gillies                                           Susan Lemke                Shereen Farrell

Gaston Bibeau                                       Shawn Riggs (Sunday only)

 

In attendance:                                        Kathy Millar, Executive Director

 

1.      Opening Remarks and greetings from the Committee Chairperson

The meeting began at 09:00.  The Vice-President of High Performance welcomed all the delegates interested in coaching in Canada to their first HPC meeting, and thanked everyone for attending.

 

 

2.    Reading and Motion to approve of the minutes December 3, 2004 as circulated

 

MOTION #HPC 05-01:    To approve the minutes of the HPC teleconference as circulated.

Moved by Tom Paukovic             Seconded by Marthe Cusson                              unanimous

 

 

3.         Business Arising from the Minutes

FCA found representatives for this planning session from 4 regions, instead of just two as the HPC had hoped for.  The additional national input will assist the weekend’s planning.  HPC considers establishing criteria for the team coaches to Madrid a priority.  The committee reviewed the two progress reports with action items.  This reporting system is good, but needs to be up-dated a minimum of once a month.  The Executive Director may not be able to fill this role due to other duties.

 

Excellence 2008 athlete packages began circulation on Friday.  Jacquie Saito had included all the new policies and educational material.  She will begin work on the parent welcome package next, for distribution in May.

 

ACTION:   Jacquie Saito will forward copies of the welcome package to all HPC members who           have not signed up for Excellence 2008.  She will also contact Ann Balmer for input         on contents for the parent welcome package.

 

 

Susan Lemke reported on a standardised form to track BC resources.  BCAA is developing a database to record what facilities and equipment are available in certain areas and move into the schools to introduce archery into schools.  BCAA sent $1200 of equipment into Kimberly with a level-3 coach to conduct archery in the schools. Kathy reported that more schools are looking to outside sport experts and willing to pay for their expertise. Gaston reported that Léonard Brisson (Québec) has started a club programme within a school and now schools share archers for teams.  Joan reported that Ontario has archery in physical education classes for a 3-week block.  In BC schools, archery is optional.  HPC reviewed the American example of school-directed archery programmes from the article originally submitted to Kathy by Bruce Savage at the recent Executive Committee meeting.

 

What does HPC do with facility information? Goal: To match coaches with facilities & inventory.  If an area lacks coaching for its facilities and/or equipment, the regional coach would contact a qualified coach in the area to assist the club.

 

ACTION:   Susan will circulate the BCAA tool to HPC and solicit input from group.  She will   submit a final version to circulate to the provinces as well as the new regional   coaches and list information on the FCA website.

 

ACTION:   HPC asks the webmaster to link FCA’s website with the word “medieval” in order for         search engines to locate archery.


 

Joan has a collection of exercises and information from US training centre and the sport of golf.  Joan and Susan are building this inventory together.  Susan has developed a series of medicine ball exercises in conjunction with here NCI studies. Joan will forward review this information with strengthening coaches to produce a helpful booklet for coaches.  The point of the document is not to create an exercise programme for archers, but to create an educational document for coaches on posture assessment and corrections.  It will have some exercise suggestions and point coaches in the right direction for resources to strengthen archers to be competitive.

 

ACTION:   Kathy will forward an electronic version of level 3 screening tests to Susan & Joan.

ACTION:   Joan will review the work on FITA’s website for exercises with strengthening and   shooting.

 

How can HPC transmit this type of information to coaches?  HPC can speed up the process by letting people know what not to do and provide skills to analyze fitness.  Without these tools coaches can not really have ability to move forward.

 

a)         Give updated information to the regional coaches.  They in turn circulate information to coaches in their region.  This responsibility needs to be included in their contract.  The support system has to stay in place in network.  This is a huge commitment and can be overwhelming, but it is an attempt. 

 

b)         BCAA schedules coaches’ retreats, self-funded, annually, where coaches come together to share.  There is some competition amongst coaches, but no competition to “steal” archers.  This forum would be an opportunity to connect the regional coach and disseminate information.

 

c)         FTAQ will hold a coaches’ information session for ARTA’s during “Coach Week”.

 

d)         Create a CORE STRENGTH exercises video to sell through the website.  Ensure a copy the detractor for liability is listed at the beginning, both audio and written, and included on the wrapper.

 

e)         To increase credibility of Regional Coaches, members could go to FITA’s coach seminars when they are at a level where the information is far enough advanced.

 

ACTION:   Susan and Joan will have the draft publication available for the October meeting.

 

 

ACTION:   Kathy will burn CD ROM of FITA’s work and send it to Allen Jenskey.

 

The new nomination form and process was reviewed.

 

ACTION:   Joan will write the biography for Female Athlete nominee Marie-Pier Beaudet.

                 Susan Lemke will write the biography for Junior Athlete nominee Doris Jones.

                 Susan and Jeff Gunter will write the biography for Male Athlete nominee the men’s            gold medal junior team at Lillleshall.

 

The Executive Director reported that Al Wills is booked to attend the next COPANARCO meeting in May.  HPC felt that it was important for all the Americas to vote as a block at FITA Congress to stop FITA’s fast-lane rule change procedure.  It was very important that Al have Spanish translation provided.

 

ACTION:   Al Wills should contact Sergio Font.  If he is allowed to attend COPANARCO’s       meeting, Al should request that Sergio act as translator.  But if Sergio can not be there, HPC recommends that FCA/Al Wills locate a linguistic student to assist during            the meeting.

 

ACTION:   Al should arrange to translate into Spanish a letter to all COPANARCO members    explaining the importance of lobbying at FITA congress on topics affecting FCA and        the Americas.


 

     He should survey COPANARCO members for interest in increasing the number of   world ranking events to 8.

 

MOTION #HPC 05-02:    To direct Al Wills to submit motion to COPANARCO to assign a minimum of one WRE to countries north of Mexico and one south of Panama.

Moved by Susan Lemke             Seconded by Joan McDonald                              unanimous

 

MOTION #HPC 05-03:    The board institute two youth annual awards entitled Under 18 male (Tom Mack) and Under 18 female awards.

Moved by Marthe Cusson                       Seconded by Allen Jenskey                                unanimous

 

 

4.         Implementing the HP Plan, Phase 2 – formation of the Regional Coach network

·         Job Descriptions – roles & responsibilities of each regional coach

The Executive Director facilitated the planning session.  The draft HPC organigram was reviewed and altered (see attached). For the present, all Regional Coaches will sit as members of HPC because:

a)                  All leaders and coaches will have the same information

b)                  Coaches have direct input into decision-making process

c)                  Reaction time will be faster to current issues

d)                  Demonstrates willingness to change to coaches, archers and funding partners

 

ACTION:   The present structure will remain in place until fall 2007, when it will be reviewed.

ACTION:   In order to avoid confusion with the new Regional Coach Council, HPC recommends         that the FCA Coach Committee return to its original name, Coach Certification       Committee.

 

The new structure creates two councils and one sub-committee.  The Executive Director will sit as an ex-officio of HPC.

 

·         Policy – development and approval

Policy development arises from the council, committee or individual responsible.  Also, HPC can request policy creation and clarification from HPC sitting members, who in turn review the request with the appropriate volunteer(s).  HPC is responsible for the final approval of all policy.  When necessary, motions will be submitted to the FCA Board of Directors through the FCA Executive.

 

·         Job Description and Qualifications

The five regional coach positions will be advertised in both official languages as soon as possible in Info.E-mail, on FCA’s website and in the SIRC e-news.  See attached published advertisement. 

 

ACTION:   Kathy will have preliminary information available on Friday, March 18. 

 

 

5.         Regional Coach Activities for 2005 in Detail

·         Able-bodied camp - coaches

Goals of the coach training camp:

-           To invite the coaches of all gold and red squad archers in Excellence 2004 to attend the first            RCC coach training camp

-           To enhance communication through team-building exercises, and Q&A opportunities

-           To provide meaningful information to the coach to increase archer fitness and core strength, preventative care, treating injuries, developing and implementing an annual training plan

-           Bring coaches into the RCC network through involvement in process and development of materials and resources

-           To produce a draft text of exercises and basic do’s and don’ts for increased archery fitness

 

The camp budget is $12,000 provided by Sport Canada.  The best weekend choice would be April 30-May 1.  FCA will guarantee $1,000 of that to pay fees for strength training experts to attend, and a minimum of $400 per coach for expenses.  The event will be held in Toronto pending confirmation of availability.

 

Future camp topics will include psychology with Bruno Ouellette.

 

ACTION:   Joan will verify availability of Paul Garvey, Steve Hill and/or Neil Ross for the event.


 

ACTION:   Joan will verify availability of meeting rooms at the Ontario Sport Centre.

ACTION:   Gaston will create a bilingual invitation for the coaches who meet the pre-requisite.

ACTION:   Kathy will advertise this event as soon as it is confirmed in Info.E-mail bulletins.

 

·         AWAD talent identification camp

Goals for the camp:

-           To rebuild the FCA AWAD programme by identifying and training new AWAD archers

-           To obtain proper classification for these archers and certify a Canadian classifier

-           To select and obtain proper equipment pursuant to the classification rules

-           To develop training plans for each archer

-           To videotape and train all AWAD participants, providing interaction with Arthur

 

Camp budget is $20,000 provided by Sport Canada.  The best weekend choice would be May 7-8.  FCA will guarantee to pay for at least economy airfare for all participants.  Depending upon the numbers involved, more expenses may be covered.

 

ACTION:   Tom Paukovic will verify facilities and accommodation availability in Powerview.

ACTION:   Gaston Bibeau will verify facilities availability at Centre Claude Robillard.

ACTION:   Kathy will advertise the camp bilingually in upcoming Info.E-mail bulletins.

 

·         Regional Coaches at the 2005 National Championships

It was agreed that Regional Coaches should staff an information booth during off hours at the Saint John championships.  The main goals for the booth would be:

-           To introduce the RCC to coaches and parents, educating FCA members that RCC was       looking for coaches and helping archers to find coaches in their home location;

-           To build a broader coach network;

-           To provide a professional approach and materials for coach support across Canada

-           To provide a motivational speaker to archers, coaches and parents as a keynote speaker    during the Championships

 

ACTION:   Shereen Farrell, Allen Jenskey and perhaps Ann Balmer will work on materials for            the booth, with advice from Joan and Susan.

ACTION:   Kathy will use Avalanche sponsorship to promote attendance at the booth.

ACTION:   Joan will contact Mark Tewksbury or Esteem Team speakers for the event.

ACTION:   Arthur will keep everyone in the committee on task for deadlines.

 

·         FITA World 3Di Championships, Genoa 2005

Kathy reported that one 3D Excellence membership had been received for this event.  The cut-off date to join Excellence must be set.  The deadline date for qualification and information needs to be circulated.

 

ACTION:   Kathy will advertise a bilingual announcement in upcoming Info.E-mail bulletins.

ACTION:   Tom will accept all applications from interested archers directly by deadline date.

ACTION:   FCA will provide $1500 toward the travel expenses of a team leader and pay for registration and ground transportation in Genoa.  All other expenses will be the athlete’s.

ACTION:   Kathy will send the organising committee a preliminary entry form for 1 compound           female, 2 compound male and 1 traditional male archer.

 

·         FITA World Target Championships, Madrid 2005

All team members must submit their athlete agreements before leaving Canada.  This item, along with expected behaviour on international teams, should be included in the Team Leader Handbook.

 

·         IPC World Target Championships, Italy 2005

Kathy has submitted a funding request to Sport Canada.  This event should include travel for a Canadian classifier trainee to attend.  All team members must submit their athlete agreements before leaving Canada.

 

ACTION:   Arthur will forward criteria of Compound Open to the national office.

 


 

·         COPANARCO Event 2005 for B Team

HPC chose the Dominican Republic WRE for the 2005 B Team event, August 21-27.  This will allow archers to use scores from the Canada Cup and Ontario Spring Classic.  Recurve archers will have until June 27 to send in their scores.  Team management will include a team leader, a manager and 1 or 2 Regional Coaches.  Remaining spots for recurve archers may be filled by Blue Squad membes, and all Compound archers will be able to attend.  Blue squad and compound archers will attend at their own expense.

 

ACTION:   Joan McDonald will write the Team information bulletin for March 25.  As soon as “Road to Madrid” is on the web, she will be able to produce “Road to Dominica”.

 

Tabled item:    Are B Team archers ranked as members of the National Training Squad at the end of the year?

 

·                                 Winter activities 2005-2006 and budget

The annual fall meeting should probably take place in October.  It will be decided then what should be attempted in February 2006 as a continuation from the April 2005 Coach training session.

 

 

6.         Committee Work

·         Long-Term Athlete Development Model

Kathy circulated information regarding the complex project Sport Canada has in mind for movement education, part of which deals with high performance.  She has requested a small amount of government funding for 2005-2006, in order to send an ad hoc committee to review other sports already in the process.  Then a larger sum of money has been requested for 2006-2007 in order to carry out the project.

 

·         Sport Science

Kathy reported that Brian Richardson has left COC.  The committee decided to include a research position to the Regional Coach Council.

 

·         CBET, coach certification 3, 4/5

Reed Fowlie reviewed progress to date.  There was a great deal of discussion regarding equivalency and “grand-fathering”.  Kathy and Joan had received different information from CAC.  Susan reported on her progress at the NCI as well as her successful application for Women In Coaching funds.

 

POLICY:   The Regional Coach Council will ask Excellence members for updated coach information on a regular basis.

 

ACTION:   Kathy will contact CAC regarding the information Cyndie Flett made available during        her visit to the Ontario Coach Institute.

 

·         Coach educational materials/software/communication tools (Tabled)

In terms of 2005-2006 and 2006-2007 budgets, form analysis software would be an asset to the Regional Coach Council.  Sufficient research was needed in order to invest money wisely.  Brock University has worked in this area already and Joan McDonald has been in touch with someone.  A Brock student may act as an advisor to analyze the usefulness of such programmes as “Dartfish”.  Nothing would move forward until the 2006-2007 budget.  A wish-list included:

-           High-speed video equipment        -           Vibration analysis equipment (possibly available)

-           Podiatrist                                  -           New force platform

-           Decibel meter for Brace Height assessment (possibly available through Beiter Institute)

 

·         Avalanche and National Team Uniform

Kathy reported that thanks to Marthe Cusson’s help, Avalanche finally re-signed the four-year contract and now prices could be locked in and advertised.  However, there are still many logistical problems caused by late declaration of interest to compete and therefore late uniform orders.  Marthe advised the committee that due to FCA’s smaller volume, Avalanche was more concerned with bigger customers and archery gear was going to have to wait.  No guarantees could be given any more if archers put their request in too late.  Kathy reported that Coyle & Greer still commits to providing national team shirts in about 3 weeks.


 

POLICY:  Effective August 1, 2005, those archers who are intending to make international teams must order their uniforms no later than 8 weeks in advance of the teams departure date.

 

POLICY:  For the national team dress regulations as described in the athlete contract, all national team members must wear the official national team uniform and shirts, as prescribed by the team leader for that national team.

 

·         Fund-raising

Kathy reported that interest has evaporated at the club level for Avalanche’s Microtherm shirts and will not run the 50-50 programme during the 2006 indoor national championships.

 

ACTION:   Allen will contact an interested party who will fund-raising for a percentage.

 

·         Discussion Page incidents on FCA’s website

The Executive Director reviewed the situation and the lack of etiquette exhibited in recent months on discussion pages that are supposed to be monitored.  She sought input from Dan Churchill, whose server FCA uses, to inquire about the use of pseudonyms, monitoring threads, policy when “netiquette” had been violated, and recourse available.  Dan reported that he did monitor the Discussion Page and had a clear policy of action when people violated the protocol.  He also stated that the use of pseudonyms on discussion pages was standard practice on most websites.

 

HPC concluded that a change in policy was needed.  In the past, HPC members have refrained from commenting in an informal environment.  HPC will become pro-active.

 

POLICY:  HPC will use the FCA Discussion Page to promote HPC’s work and correct information.

 

ACTION:   To ask Dan Churchill to move threads to the proper link on the page and to           “subscribe” HPC members to threads or sub-forum discussions so they are           contacted when a prescribed topic is triggered.

ACTION:   Al Jenskey will monitor High Performance pages until the RCC is operational.

ACTION:   Reed Fowlie will monitor the Coach Discussion page.

 

·         Team Selection Criteria Policy change

Joan presented a revised policy to handle issues of low attendance numbers at world championships and FITA rule changes that affect target sizes, distances, scoring, etc. 

 

MOTION #HPC 05-04:    That HPC Excellence Team Selection Criteria Policy for Able-bodied and AWAD archers be revised as follows for gold, red and blue squads, for all sex, age and equipment divisions:

 

Criteria are calculated using an average of the two most recent world championships using benchmarks of:

Gold squad = 16th place              Red squad = 64th place               Blue squad = 93% of Red squad

 

Unless:

1.         When there are fewer than 75 people for a specific age/sex/equipment division, then                        Red squad = 97% of gold squad and Blue squad = 93% of Red Squad;

 

2.         If there were fewer than 16 competitors for a specific age/sex/equipment division in both of the         past two world championships, but there were 16 competitors in one of the past two world             championships, then no average will be used, and 16th place will be Gold squad;

 

3.         When rule changes occur between the last 2 world championships and it is not possible to average the past 2 world championships for a specific age/sex/equipment division, then       instead of an average, the actual scores shot with the rule change will be used.

 

To accept the revision of criteria as proposed with further study on 75th position.

Moved by Shawn Riggs              Seconded by Reed Fowlie                                  unanimous


 

·         Excellence Equipment Programme Policy Change

 

MOTION #HPC 05-05:            Regarding the Excellence Equipment programme, effective immediately, that in the terms of the current equipment allocation policy for bows, should there be bows available, HPC will allocate bows to senior blue squad archers, then junior, gold and red, and then cadet gold and red.

Moved by Allen Jenskey Seconded by Gaston Bibeau                   Shawn Riggs abstains

 

·         FISU and University world championships

Kathy reported some interest to attend this event from archers in university, but HPC had no policy in place, nor team selection criteria.  HPC decided that FISU is a development event, and as such, the following policy was approved:

 

POLICY:  Those eligible archers must be Excellence members, achieving Blue squad criteria and meeting CIS eligibility guidelines.  If there were more than 4 qualified archers, then standard team select policy would apply.  Archers would be required to purchase their own uniforms and pay their own expenses.

 

ACTION: Kathy will continue to work with CIS and advertise this event in Info.E-mail.

 

·         Pan Am Games Team Selection Questionnaire

COC had asked for input and Kathy felt that committee input was important before FCA made its position known for Schedule A.  The document suggested that results at Madrid would be used but this is not appropriate. Pan Am Games is a good training ground for the archers; but FCA must prove the archers have a reasonable opportunity to medal.  It was a good training event for archers and staff in a high stress situation.  If the sport is willing to spend $2000, archers could attend if Tier III positions were available but COC had surpassed its team size threshold.  Joan stated that now 32 arches could qualify for quota instead of the usual 24.

 

ACTION: The HPC is asking FCA to budget for this Pan Am opportunity.

 

·         HPC Project Co-ordinator

With all the activities and responsibilities occurring in the next 4 years, HPC felt that a Project Co-ordinator would be an important addition to the committee.

 

ACTION:   Kathy will advertise this in Info.E-mail at a later date.

 

 

7.           Adjournment

The meeting adjourned at 17:00 on Sunday, March 13th.

 

Note – HPC Organization chart removed, it is available in hard copy from the FCA office


 

FCA REGIONAL COACH POSITIONS

The Federation of Canadian Archers has created a Regional Coach Council to educate and develop a strong, motivated and informed network of Canadian coaches. 

 

The Council requires 5 regional coaches to represent 5 geographical regions:

-          British Columbia/Alberta/Yukon

-          Saskatchewan/Manitoba/Northwest Territories

-          Ontario/Nunavut

-          Québec      

-          Atlantic Canada

 

ROLE

The Regional Coach remains an active coach who will:

-          Work with other Regional Coaches to define FCA HP coaching standards, develop standardized training concepts, develop and change policies as needed, plan, and share best practices.

-          Work with archery PSOs to build a coach network and positive relationship with PSO coaches, club coaches and define how best the Regional Coach can fit into the existing PSO structure.

-          Work with certified and uncertified coaches within the region to share knowledge, mentor and monitor as needed

-          Work with affiliated and non-affiliated FCA clubs to disseminate information and develop club coach network

-          Will develop talent identification tools to link coaches and archers

-          Educate coaches and offer professional development seminars in the region & nationally

-          Teach use of and importance of athlete training plans

-          Liaise with PSO Learning Facilitators to bring new coaches into the network

-          Work with parents, schools, and outside agencies to promote coaching education and communication

 

QUALIFICATIONS (in order of importance):

1.             Minimum current national level 3 certified archery coach demonstrating one-on-one coaching experience (preferably with provincial team athletes or Excellence members)

2.             Excellent inter-personal skills; a team player

3.             Good verbal and written skills in either official language

4.             Excellent organisational skills

5.             Proven ability to work with other coaches at the provincial or national level

6.             Recent Games experience, e.g. Canada Games, Pan Am Games, World Games

7.             Recent National Team Experience

8.             Recent Experience leading provincial teams to FCA outdoor championships demonstrating current working relationship with a Provincial Sport Organisation

9.             Current knowledge of Kinesiology, Psychology, Physiology, related Sport Science

10.         First-aid training

 

DEFINITION OF SATISFACTORY PERFORMANCE

The Regional Coach will be expected to commit to the position for a minimum of two years.

Reporting to the Vice-President of High Performance each April and September, the Regional Coach will also communicate monthly electronically with all other regions, report on any team events, and respond to all communication in a timely manner.  The Regional Coach will meet project deadlines.  Also some travel is expected.  In 2005 and 2006, the Regional Coach will attend part of or all of the FCA national target championships to staff the information booth and speak with coaches and parents.  Also, the Regional Coach will travel with international teams once every two years minimum.  The Regional Coach will use the FCA Self-evaluation questionnaire to submit to the FCA President each January.  A formal performance review will take place annually.


 

REMUNERATION

Regional Coaches are paid a small honoraria and most travel expenses.

 

APPLICATION PROCESS

With proof of NCCP certification, the applicant will supply:

·                A one-page essay answering “What do you feel you can bring to this position?”

·                A Criminal Record Check

·                3 references (listing name, contact information, relationship to the applicant, and how many years known to the applicant)

- suggested references include an archery-PSO, any other archery organisation, other certified coaches, archers.

The applicant will agree to undergo a Child Abuse Registry check.

 

APPLICATION DEADLINE:

Completed applications must be submitted to the FCA national office no later than April 15, 2005.