October 2004 High Performance Committee Meeting

Kitchener, ON - October 16-17, 2004

In attendance:

Arthur Nault VP High Performance     Tom Paukovic VP 3D             Gary Gillies

Allen Jenskey                                      Shawn Riggs                          Marthe Cusson

Joan McDonald

In attendance:                                     Kathy Millar Executive Director

 

1.      Opening Remarks and greetings from the Committee Chairperson

The meeting began at 10:00.  The Vice-President of High Performance welcomed Tom Paukovic to his first HPC meeting, and thanked everyone for attending.

 

 

Reading and Motion to approve of the minutes October 19-20, 2003 as circulated

 

MOTION #HPC 04-05:            To approve the minutes as circulated.

Moved by Gary Gillies             Seconded by Shawn Riggs                            unanimous

 

2.      Administration

-          FCA Operational Plan 2004-2007 - implications for High Performance

The Executive Director reviewed the Operational Plan and discussed the process used by the Judge Committee to amend the suggested items and timetable.  She felt the planning session for the weekend must lead to the completion of the Operational Plan.

 

-          Planning for Excellence to 2012

The Executive Director facilitated the planning session.  The committee agreed that FCA's high performance infrastructure needed total revamping to concentrate on coaches, coach education and athlete preparation.  The current structure does not produce high-level recurve archer results internationally. 

 

Generally, Canadian archers have very good technique but lack confidence in their form during competitions.  Athlete training camps were expensive and did not provide follow-up opportunities.  Coaches play a crucial role in the development of structure and promotion of talent.  Funding should be allocated to structure and coaches.

 

Three areas of concentration to build infrastructure were identified:

 

·        Adequate Training Facilities in Canada

It is very challenging to find indoor facilities long enough, with high enough ceilings for archers to train in.  Some indoor soccer facilities have 60-70m available but scheduling means early mornings, and re-arrangement of training sessions to meet availability.  There has to be a symbiotic relationship between facilities and high level archers to provide butts, equipment and lessons free to facility members while providing storage and training times at no costs.

 

·        Coaches

Coaches are local leaders.  FCA needs to train coaches.  There are 1 or 2 top national coaches but very few coming up the ranks for the future.  Centralisation of coaches or/and athletes is not the answer.  Let coaches work in their regions and move coaches to where the archers are 3-4 times per year.  In order to produce a unified approach, the HP Coach Co-ordinator would be responsible for co-ordinating programmes and events.  HPC will pick a pool of coaches who are working with committed archers who have potential at the international level.  The coaches will build an on-going relationship that moves HPC goals forward.  From this pool, HPC will work on a common definition of the level of certification required and when necessary, experts will be invited to assist in skill enhancement.  Training camps will invite coaches, who in turn bring their archers and interested parents to work with the regional coaches.  Regional coaches will assist club and personal coaches, elevating their importance within the structure.  Parents should play a major role in the support network for younger archers but many times they do not know how or when to assist the process.  Coaches and parents must work together effectively.  HPC will need to fill the position of HP coach co-ordinator.

 

·         Talent Identification
HPC must concentrate on improving recurve archer performance at international competitions if FCA is to attain financial security from major stakeholders.  All FCA members need to be informed and reminded of the importance of recurve archery.  Currently FCA, as well as most PSO's, uses the Excellence programme for provincial sport ranking and government financial support.  Some PSOs have talent identification systems in place, while others do not.  HPC should build a talent identification system in 5 regions from club level to national level.  HPC does not use FCA's CanBow programme effectively as a talent identification system at the club level.  Parents have been under-utilised as a talent identification and recruitment resource.

 

Committee members planned goals and tasks, and defined a new system and vehicle for communication starting in 2005.  {See pages (i) to (viii)}

 

-         Review of HPC mission statement

To promote high performance archery in all it's forms with the goal of achieving excellence on the world stage, by creating standards and policies for managing high performance archers in Canada.

 

MOTION #HPC 04-06:            To accept the HPC mission statement as submitted.

Moved by Tom Paukovic         Seconded by Joan McDonald                         unanimous

 

ACTION:         Al Wills to include the HPC Mission Statement on the HP homepage.

 

-         Review of HPC policy manual

 

ACTION:         Al Jenskey will follow up with FITA rules regarding who gets medals at world team championships whether or not an arrow is shot by all 4 members.

 

-         Team Coach Criteria - FCA Team Coach Selection Process

 

ACTION:         There will be title change of document and first paragraph to "coach".  Include that the coach applicant with the highest point to total will be selected.  In the case of a tie, taking into consideration all factors of the event to be coached, the HPC will use its discretion.

 

ACTION:         Arthur Nault will approach two coach candidates for the position of regional coach.  Should either of those people not be willing to take the position, he will continue his search until two positions are filled.

 


 

-         POLICY:

a)      The position of Team Selection Co-Ordinator on the High Performance Committee is deleted.

b)      The HPC establishes the specific criteria for specific teams according to the HPC Team Selection Policy.  The Ranking Co-ordinator implements that policy and publishes the scores on the FCA web site showing who the team members are.

c)      HPC creates the position of Team Co-ordinator.  The Ranking Co-Ordinator and the Team Co-Ordinator work together on the logistics of naming the team and after the team is named the Team Co-Ordinator takes over the logistics of preparing to send the team.

 

-         POLICY:

Definition of Paralympic/Olympic/World Teams (PARALYMPIC, OLYMPIC PAN AM GAMES AND WORLD)

Paralympic, Olympic, Pan Am Games and World teams are restricted to those archers whose team selection average is Red squad or above for the year in which the team is selected.

 

-         POLICY:

Definition of B Team

This team is restricted to recurve archers who have demonstrated striving for excellence but have failed to meet Gold or Red Squad Criteria for a particular event.  Members of this team will be determined by team selection rank for specific to FCA international events.

 

-         POLICY:

a) The amount of FCA funding to athletes attending international events will be greatest to gold squad members on Paralympic, Olympic, Pan Am Games and World teams. 

b) Red squad members will receive a percentage of that total.  At no time will members of the B Team receive the same amount of funding as the Red Squad members travelling to the Paralympic, Olympic, Pan Am Games and World teams event in any given year. 

c) This funding is over and above FCA's contribution to event registration, ground transportation at the event, uniforms/shirts, and other approved team expenses such as the purchase of water.

 

-         POLICY:

ACTION:         Monthly meetings between the VP HPC and the Executive Director will review all Action items from meetings.  The VP will contact those people for updates on action items and inform the rest of the HPC.

 

-         POLICY:

InfoExcellence is now an educational tool and will not contain time sensitive information.

It can include reference materials, HPC vision, policies and definitions.

 

-         Revised AAP carding criteria

Kathy is expecting feedback from the AAP manager shortly.  The intent is to broaden the qualification opportunity base for development carding.  Kathy was hopeful that draft #2 would be accepted.

 

 

3.      One-time Sport Canada grant to able-bodied athletes

The committee members reviewed the revised budget and changes were made as follows.  The world team camp item becomes 2 regional camps with regional coaches inviting personal coaches with their archers; and one planning session for regional coaches, HPC & Reed Fowlie and software for regional coaches. 

 

-          One-time Sport Canada grant to AWAD athletes

Arthur Nault will proceed with a talent identification camp for as many archers and their coaches as funding permits.  Alec Denys was cited as a resource person and possible future coach.

 

 

4.      Excellence Programme

-          Introduction of Excellence 2008 (see attachments)

 

-          Athlete and Coach Abuse

 

ACTION:         Education will be part of the welcome package (Jacquie Saito) as well as part of the PSO agreement (FCA President).

 

-          Equipment programme & allocation for 2005

POLICY:

In order to allocate equipment from current FCA sponsors, ranking scores will be used as of November 30 instead of December 31 to contact archers, effective 2005.

 

ACTION:         Gary Gillies will begin requests for recurve bow and arrow allocations on November 1.  All information will be ready to submit to sponsors on January 1.

 

-          InfoExcellence (see attachments)

 

-          Sport Institute in Downsview - informational item only

Presently, there are national sport centres in Calgary, Montreal, Victoria/Vancouver and Toronto.  There is a move to change these into national sport institutes, along the Australian model, but regional instead of central.  The federal government divested old the Downsview Airport in Toronto and 1/5 of the 640 acres in the future will be for sport.  The rest is an urban national park under Parks Canada, a Crown corporation.  It has a clear mandate to break even financially and move as many people through it as possible.  The National Sport Institute will attract grassroots, develop archers, host events, bring in coaches and provide sport medicine and other institute amenities.

 

-         2005 criteria for Madrid

The committee reconfirmed the selection criteria for Madrid 2005 and these criteria will not be changed even if an equipment category does not have four archers that meet the criteria.

 

ACTION:       Info.E-mail item to start running immediately to archers that scores for ranking list must be submitted by midnight December 31 EST.

 

MOTION #HPC 04-07:            Policy that all score cards must be accompanied with the full results sheet from registered tournaments in Canada in order to use the score for Excellence ranking as of January 1, 2005.

Moved by:        Shawn Riggs              Seconded by:  Al Jenskey                   unanimous

 

MOTION #HPC 04-07:            Policy that all cadet archers on international teams may not name another archer at the same event as chaperone. 

Moved by:        Al Jenskey                   Seconded by:  Tom Paukovic             unanimous

 

 

5.      International Events Planning

-          Ranking system review - elimination round criteria

Attempts have been made to incorporate match play scores into the ranking system, but suggestions to date too complicated to implement. The committee considered using
handicaps, but it would also be difficult to make this system easily understandable.  It was pointed out that, particularly on the recurve side, Canadian archers still had difficulty shooting scores in the FITA round high enough to make the cut at 64th place.  Joan presented another system based on FITA's and 70m scores, but this did not improve the current system either.  ITEM TABLED for further research.

 

-          Criteria outdoor junior worlds 2006

Kathy Millar submitted new junior/cadet criteria to be posted on the FCA website.

 

-          World Championships 2005

 

ACTION:         Kathy will advertise for the national team coach position.  Two regional team coaches will accompany the team.  All 3 positions will be fully funded by FCA.  FTAQ and FCA will fund 50% of the costs to send a qualified FTAQ-sanctioned level 3 coach to Madrid.  Any residual funding will be applied to athlete travel according to squad ranking for that team.

 

6.      Doping control and Education

Susan Lemke’s e-mail message to coaches on her communication link shows that much more education is needed.

 

ACTION:         Allen Jenskey to address concerns in Susan's e-mail and provide educational information regarding doping control and WADA standards and TUEs.

 

7.      Informational Items

·        Uniforms

Marthe Cusson and Kathy Millar have reviewed uniform production for 2004.  Kathy is completing the revised Avalanche contract to 2008.  Hayley Mott will price shirt sample from Olympic team with Coyle & Greer.  Though the change in HPC policy to allow Blue Squad members to participate for the first time in certain international events was received enthusiastically by Excellence members, Kathy reported many accounting and supply problems arising from Blue Squad participation at the Pan American Championships. 

 

ACTION:         Kathy will work with Hayley Mott and Marthe Cusson to streamline procedures for future Blue Squad and B Team events.

 

·        Reports (attached)

-          Vice-President of HPC                  -           Arthur Nault

-          Athletes Representative                            Shawn Riggs

-          Reports from major events 2004              See below

-          Score & Selection co-ordinator-               Joan McDonald/ Kathy Millar

-          Disabled Archers co-ordinator -               Arthur Nault

-          Athletes Services co-ordinator -               Gary Gillies

-          National Team Uniforms   -                       Marthe Cusson

-          Promotion & Communication       -           (Laurier)

-          HP Coach co-ordinator                 -           vacant

-          Doping Control Education -                       Allen Jenskey

-          Executive Director                        -           Kathy Millar

 

·        Event Reports (attached)

-          2004 AZ Cup Training Camp Report

-          Junior World Championships Reports

-          Pan Am Championships Report

-          Olympic Event Report

-          Paralympic Event Report

 

·        2005 HPC budget - priorities to the Executive Committee

 

ACTION:       Kathy Millar will incorporate all financial initiatives from the HPC planning session into the Operational Plan.

 

ACTION:       Kathy Millar will request a letter from Sport Canada regarding financial impact of recurve archer performance on FCA's funding base.

 

·        2005 Canada Cup bids

No bids have been received to date but there is some initial interest from BCAA.

 

·        Indoor worlds 2005 update (see Info.E-mail for current numbers)

 

8.      Tabled items

-          Event Manager's Handbook (JM)

-          FCA Annual awards nominations (all)

-          Level 4/5 programme

Programme status -         Susan Lemke to NCI Victoria (KM)

                                                Individual tasks by level 4/5 candidates (KM)

-          Ranking system review - elimination round criteria

-          Major Competitions 2005: Indoor World Championships, IPC worlds (KM/JM)

-          Annual HPC calendar of Major events for 2005

-          Team Leaders for Indoor Worlds 2005, IPC World Championships 2005 (AN)

 

9.      3D Team Selection Criteria

Tom Paukovic submitted his proposal to the group.  His example in the proposal was very useful. 

 

ACTION:         All suggestions for re-wording or clarification should be sent directly to Tom.  He will incorporate all of the suggestions and send the completed document to the national office and the FCA 3D committee for further study. 

ACTION:         Joan McDonald will start a "Race to" page once the ranking totals start to appear, just as she does for all FCA international team events.

 

 

10. Adjournment until teleconference in mid-November 2004.


 

Calendar Decisions From Last Meeting

 

 

1.      2005 World Indoor Championships, March 23-25, Aalborg, SWE.

Team criteria will include results from Nîmes World Championship.

 

 

2.      2005 World 3Di Championships, May 10-13, Genoa, ITA.

Team criteria will include results from new 3D committee criteria.

 

 

3.      2005 World Target Championships, June 20-26, Madrid, ESP

Team criteria will include results from New York World Championship.

 

 

4.      2005 World Games, July 14-24, Dusiberg, GER

No Canadian spots available from FITA World Field championships

 

 

5.      2006 Junior/Cadet Target Championships, July ?, in ?

Team criteria will include results from Lilleshall World Championship.

 

 

6.      2006 World Field Championships, August 20-25, Gothenburg, SWE

Team criteria will be set if necessary.

 

 

7.      2006 Championships of the Americas, TBA? In Brazil.

Team criteria will include results from New York World Championship, qualification for Pan Am Games 2007.

 

 

8.      2007 World Target Championships, July 19-29 in Leipzig, GER

Team criteria will include results from Madrid World Championship.

 

 

9.      2007 Pan Am Games TBA in Brazil.

Team criteria will include results from Madrid World Championship and COC criteria as well as COPANARCO qualification.

 

 

10. 2007 World Indoor Championships,

Team criteria will include results from Aalborg World Championship.

.


 

InfoExcellence

The goals of the publication have changed.  Effective immediately, InfoExcellence will become an educational and resource tool.

 

Articles will include:

-          HPC Vision, policy and Mission Statement

-          Introduction to the new HPC plan

-          Description of the Regional Coach structure

-          B Team definition, goals and purpose

-          How FCA earns its money

-          How HPC functions

-          Messages from the Regional Coaches

-          Athlete Assistance Programme (AAP) carding rules and process

-          Athlete Biographies

-          Fitness education

-          WADA updates and other reference materials

-          Athlete With A Disability (AWAD) updates and other reference materials

-          Understanding the Sport System (COC, Sport Canada, CPC, Athletes Canada)

-          List of Regional training facilities and programmes

-          Importance of World Ranking Event (WRE) experience

-          Coach Education

-          CBET Transition updates


 

HP Regional Coaches

HPC will create a panel of 5 regional coaches across the country:

Maritime Provinces

Québec

Ontario

Manitoba/Saskatchewan/Nunavut

Alberta/British Columbia/Yukon/Northwest Territories

 

Initially, HPC will recruit 2 regional coaches to work with HPC, the Chairman of the FCA Coach Committee and the Executive Director to create the infrastructure, define scope and do the following:

 

-          Create a philosophy of athlete and coach development

-          Work toward HPC goals of better Olympic performance

-          Promote recurve archery

-          Create a plan for activities and goals for athletes and parents in their region

-          Create a plan for activities and goals for coaches in their region

-          Identify & Establish a working relationship with archers and coaches in their region

-          Establish a working relationship with coaches at the club level in their region

-          Active involvement with B Team athletes and coaches in their region

-          Use the national championships to work with and mentor other coaches

-          Use the outdoor target championships for talent identification

-          Use the CanBow programme for talent identification

-          Hold regular training camps with coaches and archers in their region

-          Produce a Facility and Programme Inventory in their region

-          Write regular educational articles for coaches in InfoExcellence

-          Work with and travel with international team members

-          Work with the HP Team Co-ordinator

-          Work with the HP Ranking List Co-ordinator

-          Stay current with developments in the coaching certification programme


 

HPC PLAN 2005

In whole or in part, HPC GOALS for this calendar year include:

 

-          Develop a strategy to promote recurve shooting

-          Recruit 2 Regional Coaches to sit as members of HPC to drive the plan forward and who will in 2005:

- Start working with parents

- Review criteria for FITA 2007 world target championships

-          Define 5 regions

-          Define Paralympic/Olympic/World Team and define B Team

-          Institute Facilities and Programme Inventory in 2 regions

-          Develop Talent Identification System using National Championships & CanBow

-          Institute Excellence 2008 Programme (see details below)

-          Design a parent brochure in CanBow starter kits promoting competitive archery

-          Design basic Exc'08 information package to all CanBow level 3 certificate winners

-          HP Co-ordinator for Coaches receives CanBow certificate requests to establish a link between CanBow and Excellence 2008

-          Develop strategy to use FCA target championships for coach training, contact with regional coaches, meeting of regional coaches and increase HP profile

-          Increase archer fitness levels

-          Use major event in the Americas later in the year for B Team, Blue Squad and coach training

-          Send experienced coach as mentor with new coach(es) on international teams

-          Vice-President International to develop strategy for stable on-going relationship with COPANARCO

-          Promote hosted COPANARCO ranking events (currently Ontario Spring Classic)

-          Send Regional Coaches to COPANARCO ranking events

-          AAP carded archers 1 development for male & female each plus Madrid results

-          Implement HPC communication structure from minutes Action items with monthly meetings between VP HPC and Executive Director to ensure follow-up

-          Recruit / re-name Team Co-ordinator to separate duties from Ranking Co-ordinator

-          1 recurve man / 1 recurve woman in top 64 in Madrid

-          2 recurve men / 2 recurve women at WRE event other than Madrid

 

2005 ACTION in priority ranking:

1.                  Recruit 2 Regional Coaches to drive the plan forward, institute talent identification programme initiatives & facilities inventory / Team Co-ordinator

2.                  Institute and deliver Excellence 2008 (see details below)

3.                  Define Paralympic, Olympic Pan Am Games and World Team, Define B Team and set criteria & send experienced coaches with new coaches to Madrid championships & B Team event

4.                  Direct FCA Vice-President International to formulate COPANARCO action plan

______________________________________________________________________

 

EXCELLENCE 2008 - STRATEGY TO PROMOTE RECURVE ARCHERY BEGINS

Goals:

1.                  Increase number of Excellence members by 10% as compared with 2001

2.                  Increase percentage of Excellence members shooting recurve bows

3.                  Create recurve-only B Team

4.                  Educate archery community re FCA funding base - international recurve

5.                  Educate archers to increase fitness levels

6.                  Increase importance of participation in World Ranking Events

7.                  Send recurve archers to more WR Events


 

Excellence 2008 structure:

-          Take FCA annual membership out of Excellence fees

 

-          Alter PSO agreements to include free FCA membership to CanBow level 3 national certificate recipients

 

-          Mentoring experienced coach as mentor with new coach(es) on international teams include this initiative in the national coach handbook for support staff

 

-          New philosophy for InfoExcellence bulletins - education and reference

 

-          HP Co-ordinator for Coaches receives CanBow certificate requests to establish a link between CanBow and Excellence 2008

 

-          Add to existing welcome package information:

a)                  HPC plan, mission statement and vision/goals

b)                  Definition of PARALYMPIC, OLYMPIC PAN AM GAMES AND WORLD team and B team

c)                  Definition of regional coach structure

d)                  Special welcome package to Excellence 2008 members' parents

e)                  Educational article on physical fitness

f)                    Educational article on archery funding in Canada

g)                  Educational article on importance of WRE participation in training plans

h)                  New information brochure outlining new fee structure

 


 

HPC PLAN 2006

In whole or in part, HPC goals for this calendar year include:

-          Implement strategy to promote recurve shooting

-          Add two regional coach

-          Find HP Coach Co-ordinator and create Regional Coach sub-committee

-          Institute Facilities and Programme Inventory in 4 regions

-          Create contact network with rehabilitation centres in 5 regions (AWAD)

-          Establish contacts with national sport centres and National coaching institutes

-          Maintain strategy for stable on-going relationship with COPANARCO

-          Fund Vice President International to COPANARCO annual meeting

-          Re-design Excellence 2008 ranking system software

-          Increase importance of participation in World Ranking Events (WRE) in ranking

-          Review national team funding structure and differences between recurve and compound archers

-          Implement Talent Identification System using National Championships & CanBow

-          Implement strategy to use FCA target championships for coach training, contact with regional coaches, meeting of regional coaches and increase HP profile

-          Increase archer fitness levels

-          Use major event in the Americas later in the year for B Team, Blue Squad and coach training

-          Send experienced coach as mentor with new coach(es) on international teams

-          Promote hosted COPANARCO ranking events

-          Send Regional Coaches to COPANARCO ranking events

-          Minimum AAP carded archers 1 development for male & female each

-          Maintain HPC communication structure from minutes Action

-          Team Co-ordinator and Ranking Co-ordinator work with Regional Coaches

-          2 recurve men / 2 recurve women at WRE events

-          Full recurve team quota men/women to Pan Am Games


 

HPC PLAN 2007

In whole or in part, HPC goals for this calendar year include:

-          Maintain strategy to promote recurve shooting

-          Add one regional coach

-          Institute Facilities and Programme Inventory in 5 regions

-          Expand contact network with rehabilitation centres in 5 regions (AWAD)

-          Maintain strategy for stable on-going relationship with COPANARCO

-          Institute policy on national team funding of recurve and compound archers

-          Work with national sport centres and National coaching institutes

-          MaintainTalent Identification System using National Championships & CanBow

-          Maintain strategy to use FCA target championships for coach training, contact with regional coaches, meeting of regional coaches and increase HP profile

-          Increase archer fitness levels

-          Strongly suggest participation in WRE into team ranking criteria

-          Use major event in the Americas later in the year for B Team, Blue Squad and coach training

-          Send experienced coach as mentor with new coach(es) on international teams

-          Promote hosted COPANARCO ranking events

-          Send Regional Coaches to COPANARCO ranking events

-          Minimum AAP carded archers 1 development for male & female each plus Leipzig

-          2 Men / 2 Women positions earned on Olympic Line

-          Maintain HPC communication structure from minutes Action

-          Team Co-ordinator and Ranking Co-ordinator work with Regional Coaches

-          2 recurve men / 2 recurve women at WRE event other than Leipzig & Pan Am Games

-          Medallist performances at Pan Am Games, individual and team


 

HPC PLAN 2008

In whole or in part, HPC goals for this calendar year include:

-          Maintain strategy to promote recurve shooting

-          Maintain and Review Talent Identification System

-          Maintain Facilities and Programme Inventory in 5 regions

-          Maintain contact network with rehabilitation centres in 5 regions (AWAD)

-          Improved stable on-going relationship with COPANARCO

-          Fund Vice President International to COPANARCO annual meeting

-          Maintain strategy to use FCA target championships for coach training, contact with regional coaches, meeting of regional coaches and increase HP profile

-          Increase archer fitness levels

-          Maintain policy on national team funding of recurve and compound archers

-          Send experienced coach as mentor with new coach(es) on international teams

-          Promote hosted COPANARCO ranking events

-          Send Regional Coaches to COPANARCO ranking events

-          Minimum AAP carded archers 2 development, 1 national for male & female each plus Olympics and Paralympics results

-          Maintain HPC communication structure from minutes Action

-          Team Co-ordinator and Ranking Co-ordinator work with Regional Coaches

-          2 recurve men / 2 recurve women at WRE event other than Pan Am Champs

-          Regular working relationship with sport institutes and auxiliary supports

-          Strongly suggest 1 WRE into team ranking criteria

-          Calculate number of Junior recurve archers now shooting in senior division

-          Calculate number of cadet recurve archers now shooting in the Junior division

-          Excellence membership doubled from end of Excellence 2004; percentage of active members have increased; number of recurve archers in development, blue, red and gold squads has increased

-          2016 plan in place

-          5 Regions have each:

-          1 nationally certified coach working with Excellence members

-          3-4 people working with red or gold squad members

-          1 Paralympic Specialist shared among the 5 regions

-          1-2 indoor/outdoor long-distance training centres in each region working with CanBow level 3 national certificate holders

-          B team competes regularly in the Americas with coach training

-          5 Men / 5 Women qualify for Olympic Trials

-          2 Men / 2 Women on Olympic Line

-          2 Man / 1 Woman win 1 elimination round at Olympic Games

-          1 Man / 1 Woman in top 16 at Olympics

-          Paralympic Pool = 6-7 archers

-          Paralympic Men's Team in Beijing and 1-2 Women

-          2 Men / 2 Women ranked in top 20 on FITA ranking list

-          Where up and running, a working group is operational at all National Sports Institutes

-          Parent appreciation and education process in place with HPC Coach Co-ordinator

-          Increase number of non-North Americans at hosted COPANARCO ranking event

-          65% of target archers at the national championships shoot in the recurve division


 

HPC PLAN 2012

In whole or in part, HPC goals for this calendar year include:

-          Maintain strategy to use FCA target championships for coach training, contact with regional coaches, meeting of regional coaches and increase HP profile

-          Maintain and Review Talent Identification System

-          Maintain Facilities and Programme Inventory in 5 regions

-          Maintain contact network with rehabilitation centres in 5 regions (AWAD)

-          Increase archer fitness levels

-          B Team is competitive in the Americas

-          Send experienced coach as mentor with new coach(es) on international teams

-          Maintain strategy for stable on-going relationship with COPANARCO

-          Fund Vice President International to COPANARCO annual meeting

-          Promote hosted COPANARCO ranking events

-          Send Regional Coaches to COPANARCO ranking events

-          Minimum AAP carded archers 1 development for male & female each plus Olympics and Paralympics

-          Maintain HPC communication structure from minutes Action

-          Team Co-ordinator and Ranking Co-ordinator work with Regional Coaches

-          Maintain strategy to use FCA target championships for coach training, contact with regional coaches, meeting of regional coaches and increase HP profile

-          Maintain policy on national team funding of recurve and compound archers

-          Maintain relationship with national sport centres and National coaching institutes

-          Expand role of participation in WRE into team ranking criteria

-          65% of target archers at the national championships shoot in the recurve division

-          Proven progression for elite archers beyond 2012

-          5 Regions have each:

-          1 nationally certified coach working with HP Coach Co-ordinator

-          Possible pool of national Team travel coaches

-          Personal coaches in national team level system

-          3 indoor/outdoor long-distance training centres in each region

-          1 Paralympic Specialist shared among the 5 regions

-          3-4 people working with red or gold squad members

-          10 Men / 10 Women qualify for Olympic Trials

-          3 Men / 3 Women on Olympic Line (2 teams)

-          1 Man / 1 Woman in top 8 at Olympics

-          Men's and Women's team in top 8 at Olympics

-          Paralympic Pool = 12-15 archers

-          Men's Team and Women's Team on Paralympic Line

-          Minimum AAP carded archers 2 development, 2 national for male & female and 1 international card each from Olympic and Paralympic results

-          Archers must compete outside of Canada at 1 WRE for major event in ranking average; no scores from major events inside Canada for Gold and Red squads

-          Host 1 WRE in Canada

-          Parent appreciation and education process in place; parents can raise funds for athletes' expenses

-          Major stakeholder at all National Sports Institutes

-          Increase number of active Excellence members above the level of those at the end of Excellence 2008

-          75% of Excellence members shoot recurve bows

-          3 Men / 3 Women ranked in top 20 on FITA ranking list


 

2004 RAPPORT DU VICE-PRESIDENT DU COMITE DE LA HAUTE PERFORMANCE

Une autre année bien remplit qui se termine. Il est important de souligner le travail de chacun des membres du comité, que je remercie.

 

Nous avons eu une année très occuper avec les essais pour les Olympiques, les olympiques, les championnats PanAméricain et le Championnat junior.  Je crois que nous devons félicitée tous les archers qui ont fait de leur mieux dans toutes ses compétitions.  Il faudrait aussi remercier le personnel d’entraîneurs et d’accompagnateurs qui ont aidés tous les archers à obtenir les résultats que nous avons connus.

 

Il est maintenant de regarder pour l’avenir.  2008 ce n’est pas loin et nous avons un long parcours à faire.

 

Comme le mentionnait Joan dans son e-mail du 10 Octobre dernier, Sport Canada annonce qu’il veux investir des sommes d’argent dans le sport!!!  Sommes nous en mesure de pourvoir profité de ces sommes d’argent?

 

Nous avons un programme d’aide pour l’équipement des archers.  Je crois qu’il faut donné un autre souffle a ce programme.  Nous avons été grandement blâmé l’été denier par les archers et a plusieurs reprise par l’exécutif de la FCA qui m’a fait des reproches.  J’aimerais connaître votre opinion se qui devrait être fait.

 

Il est évident que nous avons besoin de monde pour combler les postes qui sont vacant.  Je pense au coordonateur pour les entraîneurs que nous parlons depuis 2 ans, et le poste de cor donateur pour la sélection des équipes, qui a été comblé par Kathy et Joan cette année.  Merci à tous les deux.  Ma question que pouvons nous faire pour combler ces postes par des personnes compétentes?

 

Merci a tous ceux qui ont contribué a l’avancement de notre sport durant toute cette année.

 

 

Respecteusement soumis par,

Arthur Nault

Vice-président CHP

 

 

 

2004 REPORT - VICE-PRESIDENT HIGH PERFORMANCE COMMITTEE

Another very full year has come to an end.  It is important to underline the work of each committee member, who I thank.

 

We have had a very busy year with the Olympic trials, the Olympics, the Pan American championships and the Junior/cadet world championships.  I believe that we need to congratulate all the archers who did their best in all their competions.  It is necessary also to thank the coaches and assistants who helped all the archers achieve the results that we have seen.

 

Now we must plan for the future.  2008 is not far away and we have a long road ahead of us.

 

As mentioned in Joan's e-mail of October 10th, Sport Canada states that it wishes to invest money in sport!!!  Are we in some measure able to profit by these sums of money?

 

We have a programme to assist archers' equipment.  Je believe that we need to give new breath to this programme.  We have been blamed a great deal this past summer by the archers and several times by the FCA Executive who have complained to me.  I would like to know your opinion as to what should be done.

 

It is obvious that we need to fill vacant positions.  I am thinking of the Coach Co-ordinator position that we have spoken about for two years, and the Team Selection Co-ordinator position that has been filled by Joan and Kathy this year.  Thank you to both of you.  My question is, how are we going to fill these positions with competent people?

 

Thank you to those who have contributed to the advancement of our sport during this year.

 

 

Respectfully submitted,

Arthur Nault

FCA Vice-President High Performance


 

2004 REPORT – ATHLETES SERVICES

Fourteen dozen arrows were obtained from Easton for distribution to the top three archers in men’s recurve, ladies recurve, men’s compound, and ladies compound divisions, plus one dozen to each of the two disabled archers.

 

Three bows were ordered and received from Win – Win, and have been distributed to the appropriate archers.

 

It is hoped that when Easton’s budget comes down next month, that the FCA will be able to get the same number of arrows as last year.

 

It is also hoped that Win – Win will be willing to supply another three bows to the Equipment Program.

 

RECOMMENDATION:

Due to the length of time it took to obtain the bows and arrows this year, I am suggesting that I use the most up to date ranking list, and start to contact the top three archers on the list, in each division, advising them that if there are no changes between now and the end of December, that they would be eligible to receive the appropriate equipment, and to notify me what that equipment would be.

 

That way, I would be able to order the new equipment as soon as the Ranking List is finalized, and hopefully have the equipment in the archer’s hands before the outdoor shooting season starts.

 

 

Respectfully submitted,

Gary R. Gillies

 


 

2004 REPORT – DOPING CONTROL EDUCATION

2004 was a busy year for everyone for a variety of reasons.  The final implementation of the WADA World Anti-Doping Code initiated rule and policy updates by many as National Anti-Doping Organizations and International Sport Federations around the world scrambled to put the required systems in place for the 2004 Olympic Games.  Both FITA and the CCES released major rule changes in order to comply with the requirements of the WADA Code.  Much of my work in the area of Doping Control Education revolved around studying the Code and the revised rules and policies of FITA and the CCES, to determine their impact on the FCA and Canadian archers.

 

The following is a brief summary of the activities related to Doping Control Education:

 

1/ Reviewed final version of FITA Anti-Doping rules.

 

2/ Reviewed final version of the CCES Canadian Anti-Doping Policy, and the associated rules.

 

3/ Created Anti-Doping web page reference for the FCA web site.

 

4/ Issued two announcements/summaries regarding changes to the WADA Prohibited List.

 

5/ Assisted with several inquiries from archers regarding Therapeutic Use Exemptions and rules for prohibited substances.

 

6/ Participated in several discussions regarding the need for changes in FCA membership policy.

 

In addition, I completed or participated in several items not related to Doping Control Education:

 

7/ Developed 2004 Olympic trials format

 

8/ Developed HPC mission statement (to be expanded upon)

 

9/ Developed Team Round policy

 

10/ Assisted with developing appeals procedure (to be completed)

 

With regards to the issue of educating all our members on doping issues, my feeling is that although the general level of knowledge is likely better than ever before, the FCA has a long way to go to fulfill it’s role in educating our archers.  I am open to suggestion from fellow HPC members on the best vehicle for accomplishing this task.  In addition, I feel that there are still some issues facing the FCA that have been touched upon over the last year that are related to the various rule changes for anti-doping measures, that to the best of my knowledge remain unresolved.  I am willing to provide input on these issues if asked to do so.

 

Respectfully submitted,

Allen S. Jenskey

Doping Control Education


 

INFOEXCELLENCE 2004 EDITOR’S REPORT

In 2004, only one bulletin was edited and posted to the athletes.

 

Considering all the other means of communication presently existing in our modern society, meaning internet facilities and e-mails, is there really a necessity to edit, print and ship the bulletin to the Excellence 2004 (now 2008) members?  Maybe a quick survey of all the athletes not possessing other means of communication could answer this question.

 

If the answer is affirmative, then I would suggest a better way of communication between all the involved persons.  This includes submitting the articles as soon as they are ready, ahead of the scheduled date, avoiding last minutes changes if possible and setting a deadline for the submission of the articles.  And try to hasten the postage.  As mentioned by many athletes, many of the articles are history by the time the bulletin is posted to them and that the information published was already known via other means.

 

Should the Committee members agree, I am quite willing to edit the bulletin as before even though at times the editing of the bulletin is a source of frustrations, I still enjoy doing it.

 

 

Respectfully submitted,

 

Laurier Cusson

Info Excellence Editor


 

2004 REPORT OF THE HPC RANKING CO-ORDINATOR

The ranking list has worked much better this year.  The first one was up on the FCA web site in the first week of July as soon as there was a decent number of people with enough scores to have an average.  A new list has appeared once a month since then.  In fact, in September there were two new lists posted.

 

Scores have been coming in at a better clip than in previous year as well.  It seems that tournament organizers are getting better at sending results to the FCA office.  Archers are also looking at the list more often and I am receiving corrections regularly. 

 

The most recent version, which is pretty close to being final, has a set of statistics that are worth looking at since we are at the end of a quadrennial.  We have had fewer people join and then not submit scores over the four years of this quadrennial.

 

The database is marginally adequate to do the job.  I intend to ask Greg Durward to help produce a new version to make the job less time consuming.  I don’t use the built in report any more but export to Excel – which works, but is very time consuming and gives a much better result for the web that is much more understandable for archers.

 

Tracking Cadets this year was quite tricky since they shot long distances for the first part of the year and then short distances for the remainder.  It was difficult sorting out which scores were shot at which distances.

 

I resigned from the Team Selection Co-ordinator job one year ago.  I am disappointed that no efforts have been made to find someone else to do this job.  I ended up doing about 50% of the work this year and Kathy had to do 50% of the rest.  In the April – July period this year, this was grossly unfair to Kathy as there were 3 major teams to be selected.  This is a vital position and finding someone to tackle this job must be a priority of the HPC.

 

There is an urgent discussion that needs to be done at this meeting about the team for the world championships in Spain in June 2005.  There is a very real possibility that we will not be able to qualify a full team of recurve archers with the current criteria.  This is something that the Team Selection Co-ordinator should be noticing and bringing to the attention of the committee.

 

There is already a job description for the Team Selection Co-ordinator, but here are the things that I think this person has to do.  They are in no particular order.

 

 

Respectfully submitted,

Joan McDonald

Ranking Co-ordinator

 


 

2004 REPORT HPC UNIFORM / FITA PIN CO-ORDINATOR

HPC had nearly thirty uniforms made this year.  All of these uniforms were ordered very close to the time the team was leaving.  Avalanche needs at least six weeks in order to be able to manufacture the uniform.

 

This was a very difficult period because both Teams for the World Junior and Cadet Championship and the Pan American Championship were held very closely together.  Plus the fact that all (or most) athletes waited at the last minute after the Spring Classic to find out if they would qualified and to order their team uniform; which in some cases this would give Avalanche only about two weeks to manufacture the uniforms.  The company was very efficient but this does not leave any time for alterations or getting the uniform out in time to the athlete leaving. 

 

Some uniforms were ready for the Spring Classic competition, which I brought along to be given to the athletes and this worked out very well.  However the crests for all uniforms became a real problem.  But we managed to get things pretty well straightened out even though some crests were delivered to the Team Leader at the Site of the competition.  However, I still have some crests left and one missing for Beijing 2001. 

 

A special letter or note of emphasis should go to the athletes to inform them and make them aware that as soon as they intend to make the team they should send in their names and the order for the uniform must be included.  I believe this has been done before but…. The athletes also were informed that in the event they meet the criteria’s and make the team, part of the amount they paid for the uniform will be reimbursed.  Most athletes do not seem to understand this clearly.

 

I also worked on the squad criteria.  The group I worked with decided that we should keep on using the present system with the FITA’s 1440.  We worked on the 70M round and the elimination round using handicaps.  Greg Durward came up with some good ideas, but also a bit complicated (I thought) for the athletes.  I honestly think any type of handicaps can be used since we would be using only raw scores. At this point everything is pending…..

 

At one point I decided to review the FITA STAR Award program.  Well this program is really working well.  More and more athletes are requesting their pins.  But the workload has really grown in the past year with more divisions such as Cadets, the updating the files for Internet, keeping records: active and archives, etc…

 

It has been a busy few months especially for the uniforms, but as whole I believe it was a successful year.

 

 

Respectfully submitted,

Marty (Marthe) Cusson


 

REPORT FROM THE OCTOBER 2004 ATHLETES CAN CONFERENCE

The main focus of the weekend in Victoria was once again the COC’s top 12 criteria.  This topic occupied the largest portion of time during the conference.  However, other topics were discussed including the new True Sport association running in conjunction with CCES and ADR Sport Red.

 

The conference opened Saturday morning with an overview of the lessons learned by the sport community in Athens.  The main focus once again was the top 12 criteria that had been established by the COC.  Chris Farstad, spoke about the lack of performance by Canada’s medal contenders.  He quoted statistics that showed that only 20% of athletes that were favored to medal prior to the Olympics actually did medal. This compares to countries like Germany and the United States where under the same analytical criteria, as high as 50% of athletes favored to medal actually did so:

 

Some of the reasons suggested for this discrepancy were:

·         A lack of mental preparation on the part of athletes.

·         Coaches that were unprepared for Olympic competition.

·         Athletes had to devote too much time to qualifying.

·         Too much family and media attention at the games.

 

 

Carla Qualtrough outlined “what every athlete should know about Sport Canada”.  Although this is not new information for many people at the forum, I plan to prepare some information for athletes across our sport that would help them understand the sport system and the relation between Sport Canada and the COC.

 

The breakout session discussed the COC top 12 criteria.  It was interesting to see that a significant number of high profile athletes had changed their opinion to be opposed to the criteria.  One of the important points was that the top 12 criteria was not equitable across all sports, as some athletes compete against as many as 100 athletes and some teams only compete in a category with only 8 entries.  Further discussion was given to the lack of communication between the COC, NSO and athletes.  ADR had to intervene in 9 cases of team selection prior to the Olympics.  The primary reasons for the disputes were differences in interpretation, disagreement with approved criteria, failure to communicate the criteria and the lack of an injury clause. While presenting to the conference, the COC delegate gave special mention to the FCA for including its athletes in the process, especially for developing such an innovative selection process. 

 

The conference was well attended by athletes from a variety of sports.  Athletes Canada has clearly grown significantly in its role as an advocacy organization for athletes and sport in Canada.

 

Respectfully submitted

Shawn Riggs

FCA Athlete Representative


 

EXECUTIVE DIRECTOR'S ANNUAL REPORT TO HPC 2004

Efforts in the last year have centered round the following projects:

·         Liaise with Sport Canada, COC, CPC and Sport Matters

·         Budgets and financial submissions on behalf of HPC for all national team activities and projects to the FCA Board and Sport Canada

·         Produce budget updates and submit 2004 one-time grant to Sport Canada

·         Preparation, financing and execution of national team travel to the Continental Qualification Tournament and protests arising, AZ Cup training camp 2004, world field championships, world junior/cadet world championships, Pan American championships (extra paperwork for cadets), and Olympic Games

·         Arrange travel and accommodation for AWAD athletes to Pan Am Champs and national championships

·         Fund-raising for national team projects

·         COC Schedule A finalised and implemented

·         Finalization, translation and publication of all COC schedules for Athens

·         Team member security issues for both Olympic and Paralympic Games

·         Administrative support to Olympic coach

·         Assistance and support for Olympic team trials

·         Liaison with FITA for Olympic alternate position

·         Administrative support to team leaders for Junior/cadet world team

·         Administrative support to team leaders for Pan Am Championship team

·         Liaison with FITA regarding policies affecting Canadian archers and teams

·         Submission of paperwork/entry forms & payment for world team members to FITA and Organising Committees

·         Administrative support for team uniform and shirt co-ordination of orders for both teams with volunteers, as well as Olympic shirt offer

·         Re-negotiate 4 year contract for team uniform with Avalanche

·         Work with national team shirt supplier

·         Assist in team selection process

·         Submit world records to FITA

·         Register major events and FITA star tournaments with FITA

·         Carding criteria policy and process published for junior/cadet recurve archers

·         Devise revised criteria to AAP to expand number of opportunities for carding

·         Produce report and represent AWAD archers at carding review to AAP

·         FITA & WADA doping control regulations, and gathering and submission of quarterly whereabouts forms for 4 Canadian archers in the international testing pool, as well as domestic events and testing schedule

·         Assist Drug Education co-ordinator to improve communication to athletes

·         Submit CCES annual plan for doping control, education, and athlete monitoring

·         Assist Athlete Services co-ordinator regarding 2004 equipment programme including submission of thank you letters, contracts and payments, and delivery follow-up

·         Assist with development of Athlete Abuse Education programme and revisions to the existing FCA Harassment policy

·         Assist Athlete rep with revisions to non-carded athlete agreement document

·         Assist Jacquie Saito with revisions to Excellence welcoming packages

·         Send monthly Excellence membership reports to PSO membership chairpersons

·         Re-calculate junior/cadet Excellence criteria after Lilleshall

·         Produce draft Excellence 2008 programme

·         Produce draft HPC Operational Plan

·         Produce and distribute draft #1 Team Leader handbook

·         Produce and distribute draft #1 HPC Policy Manual

·         Assist with team leader minimum standards and circulate for 2005

·         Work with volunteers and professionals to ensure translation of critic documents

·         Conducted AZ training camp 2003 survey and circulated results

·         Administer Athlete representative election process

·         Liaise with Athletes Can and provide Bell Mobility reports

·         Liaise with CIS for FISU Games

·         Regular Committee-related communications and information dissemination

·         Team leaders and team members congratulation letters circulated

·         Advertise and administer Canada Cup bids

·         Prepare for SFAF III application and Sport Review Process for COC & CPC

·         Co-ordinate committee meetings, produce and circulate minutes arising

 

Finances

2003-2004 funds were utilised, from the original budget for juniors to attend the NAA championships in 2003, to send all those archers listed on the COC qualification grid to the AZ Cup in 2004 with the Olympic Team coach. 

 

FCA covered the tournament registration costs for all archers attending international events in 2004.  As well, for those athletes who qualified, FCA assisted with accommodation and/or ground transportation and/or contribution to travel and/or water. Fiscal integrity continues to be important for each project.

 

Since the number of first-time national team members was extremely high, the amount of FCA-generated funds dedicated to team uniforms and shirts was at an all-time high.

 

The current funding structure and base limits have been reviewed already due to the additional funding available through the one-time Sport Canada contribution to Excellence.  Effective 2005, funding will be dependent upon FCA enhancing its current standards of athlete-centeredness, coach education and training, and volunteer development.  The SFAF III process and review is underway.  This is extremely important for FCA.  Greater government and COC assistance will become available only when senior, able-bodied recurve archers provide results at the international level.  Since Canada did not produce top international results in Athens, much of the future depends on the efforts of juniors and cadets in the next quadrennial.

 

The new Sport Policy has been implemented.  However, the unstable political conditions do not allow National Sport Governing Bodies to plan with certainty.  Alternative governance structures with arms-length government involvement, such as those recommended by Sports Matters Group, would go a long way to stabilising the federal scene.  For the present, the minority government maintains the existing funding levels, confirming the increase to carded athletes.  2010 initiatives may have small spin-off benefits for summer sports.

 

FCA's official clothier, Avalanche Ski Wear, has agreed to sign another four-year contract with a small increase in prices.  Their sponsorship assists elite archer travel.  Attempts to increase general membership purchase of Microtherm products have not been as successful as hoped.  FCA’s national team shirt supplier had a major meltdown at a crucial time while I was attempting to train a new volunteer to handle the job, and many, many mistakes were made.  Coyle & Greer has completed an internal ISO review and FCA received a credit for part of the order mistake.  I am recommending that archers on 2004 national teams who received shirts improperly printed will receive 2 new shirts free-of-charge the next time that they represent Canada.

 

Administration of Excellence 2004

Athlete compliance with provincial membership requirements has improved. The Excellence programme has developed into a more accurate talent identification system. There was a flurry of activity due to the reduction of team criteria level to Blue Squad for the Pan American championships and Junior/Cadet World Championships.  Final totals for Excellence 2004 are 88.5% (147) as compared with 166 members by the end of the Excellence 2000 programme.  The number of actively monitored archers has doubled.  This programme is the keystone of FCA's high performance structure between provincial development and international competition.  It is an essential element in HPC planning.

 

Regular publications and up-to-date information on FCA's web site, to members and to clubs continues to be important.  International success for Canadian archers has given FCA the opportunity to circulate many more press releases to the sport and media communities.  This, and any residual effects from the major Games this summer, may attract more archers to the Excellence 2008 programme.

 

In the inclusion of Blue Squad archers, at their own expense, to specific international team events had the desired results at the Pan American Championships.  However, it caused administrative mayhem for billing and invoicing.  In future, all archers qualifying to represent Canada by achieving Blue Squad averages need to be identified clearly in advance to the national office and both the uniform and national team shirt co-ordinators. 

 

Coaching

Neither this committee, nor the Coach Committee, was successful in securing a qualified volunteer into the HP Coaching Co-ordinator position.  However, there appears to be a group of concerned national-level coaches who have opened communication lines on their own and stay informed.  This development from the coaches themselves is a very positive development. Both Joan McDonald and Kathy Millar received official CAC recognition as level 4 coaches in 2004.

 

Policy Development

Several HPC document drafts were published in the last twelve months.  National team coach criteria and minimum standards are in place and modifications will be made as time goes on.  The coach/team leader handbook will be updated from input given by the two 2004 team coaches and assistants. FCA is ready to educate archers and coaches on the issue of abuse.  This material will be included in the Excellence 2008 welcome package, appear on the FCA website, and will be part of the FCA/PSO agreements starting in 2005.  The Board of Directors implemented HPC's motion regarding objective athlete selection criteria for funding to national championships and almost all PSO’s have complied.  A mission statement, and policy manual were produced, along with a specific HPC appeal process and formalized Olympic trials process.

 

The 18-month period leading up to the 2004 Olympic and Paralympic Games was very challenging to handle as the lone FCA staff.  Previously, FCA had two staff to handle the demands.  It is hoped that FITA will review its international calendar for 2007-2008 to reduce the strain on all MA's. It must issue the 2008 qualification process in a timely manner.

Respectfully submitted

Kathleen Millar


 

2004 PanAm Championships Report

Planning

Planning and initial preparation for this tournament was started late, was not as organized as I would have liked but the essentials did get done. In the future I would like to be able to start the process as far as ten to twelve months in advance. This would allow us to ensure that all archers would have plenty of time to get the needed information that would help them plan their training and tournament season. We may also be able to qualify and help prepare more archers for events like this. The selection criteria should be posted at least one year in advance. Leading this team has been an opportunity for me to gain valuable experience. I will be able to both train archers and lead teams with much more confidence and be able to offer services that I could not offer prior to this event.

 

Things to do better next time.

1. Start the process sooner

2. Promote the event among all FCA members and make sure that all members know the criteria early enough to be able to plan, budget , and prepare to qualify for the team without the stress of deadlines and uncertainties.

3. Ensure that communications between parents of junior aged archers and team leaders are made a priority and do not trust that information is being shared with parents.

4. Make appointing a team manager first priority! This would have allowed me to spend much more time preparing the archers for competition.

 

Travel

Traveling to Venezuela was for the most part uneventful. We all met at the Airport in Caracas without incident.

 

Things to do better next time.

1. Have a cell phone that works in the country and all archers will have a printed number and process to dial if anything were to go wrong.

2. The process of getting us and our luggage was quite confusing because the van that was there to pick us up was not in front of the arrival doors. As it pulled up there were three or four people who made themselves appear that they were with the organizing committee. They took our bags as we were starting to load and helped put them in the back., then demanded money. We all thought they were with the organizing committee until this point. Lesson, don’t allow anyone to touch your bags unless they have properly identified themselves. I will ensure that all

have been warned that this type of thing may happen at airports.

3. Be more prepared with rudimentary phrases and ways to communicate with locals such as a notebook with common questions and phrases in both English and Spanish.

 

The trip home was quite stressful because the travel agents or the organizing committee could not tell us whether the airport tax was prepaid or not. At the end of the trip some team members were running low on cash and were worried about the type of payment they would accept. It turned out that all the taxes were prepaid and there was no problem. Next time I will ensure that this type of detail is made clear.  We had to run to get on our plane because it took longer to get to the airport than expected. Making things worse, Kelsey, Kristen, and I had our bags hand inspected that took extra time. There was nothing we could have done to change this situation however because we had no control over the transportation or the security situation. I will warn

team members to pack carefully assuming that their bags will be gone through by hand.  On the way back from Venezuela, Kristen fell ill on the plane during the flight to Houston. She was suffering from the effects of a sore throat which she had when she arrived in Venezuela, dehydration and heat exposure. She had cramping, nausea, overall pain, and was in a great deal of distress. I had my seat assignment changed so that I could sit with her for the remainder of the flight. We had her taken to the hospital during the layover in Houston. I traveled with

her to the hospital while Dave Cameron took care of the rest of the group. She flet much better after she was re-hydrated and received a couple of shots of Gravol. We took a cab back to the airport and everything was fine for the rest of the trip home.

 

Respectfully submitted,

Larry Kelly

2004 Pan American Championships Team Coach


 

TEAM LEADER / COACH REPORT 2004 OLYMPIC GAMES

ATHENS, GREECE, AUGUST 3 – 30, 2004, ARCHERY AUGUST 12 – 21, 2004

Team Leader-Coach – Joan McDonald

 

Team Members:

            Marie-Pier Beaudet – Ladies Recurve

            Jonathan Ohayon – Men Recurve

 

Team Selection

Team selection for this team can only be described as a horror story.  The negotiation of the criteria with the Canadian Olympic Committee (COC) took two years and was not complete until only months before the end of the qualifying period.  FITA’s change to the Continental Qualifying Tournament (CQT) in July 2003 set the stage for continuing problems.  See the report from the CQT for the details of this issue.

 

The decision that was made by Joan McDonald, the FCA Team Selection Co-ordinator involving the CQT, was not accepted by two of the men.  After the CQT, Jonathan Ohayon made repeated appeals about the criteria to the FCA Board of Directors including a number of letters containing innuendos that were very hurtful to both individuals and the FCA.  Rob Rusnov launched an appeal to the COC to change a decision made by Joan McDonald and the COC in November.  The COC did not respond to this appeal until the following March.  Then in the first week of June, Jonathan Ohayon and Marie-Pier Beaudet launched a protest through the ADR process against this COC. 

 

The archers who met the COC standards were:

            Marie-Pier Beaudet

            Racheal Savage

            Jonathan Ohayon

 

The COC Schedule "A" requirements were not that high and I was very surprised that more Canadian archers were not able to meet them.  It is my view that the FCA must develop a coherent plan to assist archers to meet these criteria for 2008 for the COC criteria will not be so generous the next time around.

 

A trials competition was held on June 25 – 27th at Crescent school in Toronto.  Please see the attached document, which describes the format for the trials.  Rob Rusnov was invited to the trials because he was the winner of the Olympic place for the men for Canada making two men and two women eligible to compete for the two places on the Olympic team. 

 

The weather and organization of the trials was excellent.  However, the recent changes in FITA rules over who shoots first in match play caused a protest which took a jury some time to resolve and further poisoned the atmosphere on the field amongst the competitors. 

 

The scores shot during the trials were low and not nearly high enough to be competitive in a world class competition.


 

Finances

There was some money left in the 2003 budget and it was split evenly among the archers who had at least one COC qualifying score.  Jonathan Ohayon protested this to the FCA but no change was made in the distribution. 

 

The FCA shooting shirt had to be changed because of FITA’s new clothing rules for the Olympics.  The FCA offered to make a special shooting shirt for the two Olympic archers but this too caused problems.  Although it was clear at the meeting with the athletes after the trials that only 2 shirts would be supplied by the FCA, this was also protested and eventually the Executive awarded team members $200 each for expenses which could be spent on shirts if they wished. 

 

Marie-Pier submitted her request for shirts in good time but when they were delivered most of them were far too small.  There was not enough time to re-order them and fortunately the two of the shirts were OK to wear at the games.

 

Jonathan did not select a shirt from our supplier but sourced his own shirts and they were not received until the last day that they could be printed.  In fact, these were excellent shirts that the FCA should consider them for the future.  However, the many phone calls that it took to get him to select a shirt and their late arrival was not fair to the volunteers who were trying to get this job done on time.

 

The FCA should never volunteer to supply special shirts again.  Athletes on teams, regardless of what teams they are, should get the standard FCA team shirt supplied by the FCA and should not be able to pressure the FCA into supplying more than the standard number supplied to all archers.  If they want more, then they should pay for them.

 

Travel

Travel arrangements were made by Carlson Wagonlit, the COC travel agent and paid for by the COC.  Approval for the selected flights for Marie-Pier was promptly received, however we had to ask for the tickets when they didn’t appear.  The Beaudets received the paper ticket for the flight to and from Athens, but had to ask again to receive the electronic tickets from Montreal to Quebec City.

 

The first itinerary I submitted to Carlson Wagonlit for Jonathan was returned with flights selected as if I had never sent them an itinerary.  Eventually, they submitted a corrected itinerary, but it was so late that I had to phone Jonathan to get approval.  Jonathan then changed his mind after the ticket was booked.  I was able to get his ticket changed but Jonathan was charged a fee to make the change.  Again, the ticket was not sent to Jonathan, had to be requested, and then rushed to him by courier. 

 

All luggage and equipment arrived with the flight.  Marie-Pier returned on August 23rd without a problem.  

 

The arrangements for handling the enormous crowds leaving Athens on August 30th were excellent and other than going through security many times, there were no problems.

 

Accommodation

The Olympic Village was excellent.  We were housed in a four-bedroom apartment with two people per room with plenty of cupboard space.  They were air-conditioned, although we only used it sparingly.  Marie-Pier and I shared a room.  Jonathan had a room to himself until the last week of the Olympics when he shared with David Ford, a whitewater canoeist.  The third room had two women from table tennis – the same ones I shared with at the Pan Am Games last year.  There was a shooter (trap) in the fourth room for the first week of the Olympics and when she left, Denis Gariepy of the COC moved in. 

 

The COC also had a central area for athletes and coaches with snacks, information and televisions.  Tickets to events were available through Athlete’s Services and we attended a number of events with these tickets.

 

The Tournament

There was a practice range in an area right across the street from where the Canadians were staying in the village.  We had to walk about 70 meters to the practice range.  The ranking round was shot on this field on August 12th – the day before the Opening Ceremonies, which meant that the scores could not be Olympic records. 

 

The practice range was open everyday from 8am to 12 noon and then from 3pm to 8pm except the day of the Opening Ceremonies, when it was open from 8am to 1pm.  It was well run with snacks, fruit and lots of water and drinks.  The ranking round was well-organized and well run. 

 

During the ranking round all archers were inspected to make sure their clothing met the new clothing rules for the Olympics and Canada got a gold star and some brownie points from the organizers as one of the few teams that had complied in all ways with the new rules.

 

Match play was held at Panathinaiko stadium – the stadium that was re-built for the 1896 Olympic Games.  Practice for this stadium was at the Ethnikos Sport Complex.  It was about a kilometer from the range at Ethnikos to the athlete entrance to the Panathinaiko but only about 200 yards to the spectator entrance. 

 

The Ethnikos range was well setup, well protected and had a spectacular view of the Acropolis and the Parthenon behind the targets.  It faced an entirely different direction than the main stadium. 

 

I had a look around the stadium and warm up field during the Team Leaders meeting.  The archers had 50 minutes of practice in the main stadium the morning after the Opening Ceremony.  Unfortunately, our practice slot was at 8:30, which meant we had to get up about 5:15am to be ready on time.  This was very early for us because we were not in bed after the Opening Ceremonies until about 2am.  It would also have been better to have a later time slot as the air is always very still in the morning.

 

Since we were the first archers using the small buses that move the archers from the warm-up area to the main stadium, there were certainly some wrinkles, but overall the practice session went well. 

 

The remainder of the tournament was well organized.  The timing system that indicated which archer shot first screwed up several times.  I’m actually not sure if it was the timing system or the judges that were running the system, but it happened three times when I was in the stadium.  And on one of those occasions, it cost the archer the match because she did what the timing system said and shot out of order. 

 

The FCA should ask to have this system changed back to simple alternating shooting.  We had problems with it at the trials and at least three times at the Olympics – it’s obviously too complex – the archers have difficulty keeping track of it and so do the judges.

 

The Team / Archers

The team worked well and we had no problems.  The practice range was about 70 meters from our residence, which meant that the archers could control their own practice schedule.  Generally, they both shot twice a day in a friendly, relaxed atmosphere. 

 

Jonathan’s coach, MJ Rogers was in Athens and getting him access to the practice range was not too difficult.  However, to get him a day pass to the tournament field was another whole matter.  The Athens organizing committee had a written process in place for day passes and I had started the process to acquire one for the match play field about a month before the Olympics.  However, every communication with the organizing committee produced a different set of rules and every time we complied with the new set of rules, another set was placed in front of us.  Denise Gariepy at the COC was very helpful and in the end MJ did receive access to the field of play. 

 

The ranking round was held on the practice range with the women shooting in the morning and the men in the afternoon.  The shooting conditions were absolutely perfect.  It was perhaps a little hot, about 32 degrees, but there was not a breath of wind for the whole day.  In fact, it had been this way since Jonathan and I arrived.  The scores in this round were astronomic.

 

Women

The first three Koreans all shot above 340 for the 1st 70m and Park’s total score for both rounds was a new world record.  It is interesting that almost all the second 70m scores were lower than the first.  We noticed this at the time but could not see any reason why this should be true – certainly not in the conditions on the field, which were totally perfect throughout the day.

 

 

Place

 

Name

 

Country

 

1st 70m

Place

1st 70m

 

2nd 70m

Place

2nd 70m

Total

1st

Park

Korea

343

3rd

339

1st

682

8th

Psarra

Greece

326

13th

326

7th

652

16th

Nasaridze

Turkey

321

20th

318

17th

639

32nd

Sut Txi

Malaysia

318

28th

308

39th

626

47th

Beaudet

Canada

312

39th

304

47th

616

 

Marie-Pier’s top three 70m scores in FITA’s in 2004 (2 shot in major events) are 320, 314, 314. In the first double 70m in Arizona Cup she shot 599 and in the Gold Cup she shot 317 and 296.  Her best 70m score in my records is a 324 shot in 2003 in New Brunswick.

 

Marie-Pier’s average of her 3 best FITA 70m scores in 2004 is 316, the average of her top 70m scores in 2004 is 313.  Marie-Pier’s first 70m score of 312 is therefore about average or perhaps a little below.  Her second score declined to 304 as did the majority of the other competitors and is below average.

 

The first elimination round started out as another beautiful, perfectly calm day.  The wind that suddenly appeared at the beginning of Marie-Pier’s match combined with the U shape of the stadium and created chaos, although we did not fully appreciate how bad it was until the end of the day.  Marie-Pier was upset after her match and was quite sure that she would be last in her event.  However, the wind got worse and it was an unbelievable afternoon of shooting.  18 individual archers had one or more misses.  Marie-Pier’s final placing was 56th.  Two US women, an Australian and a French woman finished behind her.  It was incredible to see archers like Nasaridze of Turkey and Valeeva of Italy and Lin of China vanish in the first round.  It is also worth noting that scores of 119, 132, 135 actually won matches in the first round (18 arrow matches).

 

The 18-arrow score for COC qualifying was 156 to 159.  Twelfth place scores at the Olympics were 153, 158, 154. 

 

Men

The Korean Im and Magnus Petersson of Sweden both shot 345 for the 1st 70m.  Im’s second round was 342 for 687 and another new world record.  Petersson’s second 70m fell to 328.  Again the majority of scores for the second 70m was lower than the first but there was no change in conditions.

 

Place

Name

Country

1st 70m

Place

2nd 70m

Place

Total

1st

Im

Korea

345

2nd

342

2st

687

8th

Lind

Denmark

336

7th

330

11th

666

16th

Johnson

USA

331

24th

329

12th

660

32nd

Rai

Indonesia

326

31st

321

34th

647

50th

Ohayon

Canada

312

53rd

320

39th

632

 

Jonathan’s top three 70m scores in FITA rounds in 2004 are 324, 321 and 313, two in major events.  In 2003 he had a 327 and 326.  At the Arizona Cup double 70m he shot 625.  At the Gold Cup he shot 328 and 306.

 

Jonathan’s average of his three best 70m scores from FITA rounds in 2004 is 319.  His first 70m score at the Olympics of 312 is below that average, but the second one is right on that average. 

 

Since the men shot their first elimination round the day after the women, they were well aware of the unbelievable conditions in the Panathinaiko Stadium.  He knew he had to shoot very strong arrows and was successful on the warm up range, although the conditions there were nothing like the conditions in the stadium.  His first three arrows in his match were very strong – in fact, forced rather than strong.  He settled down after that, but he had two other bad arrows when he had a very strong gust during his 40 seconds.  His competitor did not get a stronger than normal gust.

 

Jonathan’s final placing was 47th so he actually improved his 50th placing from the ranking round.  It is worth noting that Simon Fairweather of Australia, Jocelyn de Grandis of France and Butch Johnson of the USA all finished lower than he did and that a score of 133 actually won an 18-arrow match.

 

The COC qualifying scores for 18-arrow matches for men were from 163 to 166.  The scores for 12th place at the Olympics were 162, 162, 164. 

 

Panathinaiko Stadium is perfectly U shaped.  We knew that it did strange things to wind from the pre-Olympic event held last year.  However, the winds that came up during the first two days of the Olympic round were far stronger than normal.  They came in the open end of the U and then went every possible direction.  Every flag was blowing differently on top of the stadium, on the butts, and the two windsocks were also going different directions and constantly changing.  At one point the wind picked up a photographer’s blind made of 3/4-inch plywood and about 6ft by 6ft by 4ft and rolled it across the field.  Perhaps the round U shape of the stadium started it swirling. 

 

During these two days many other sports including rowing and sailing were postponed because of too much wind.  After archery was over there were several other similar wind storms similar to this one – I guess we were just lucky that there was not one in the first week we were there. 

 

 

Joan’s Comments

For archers to be competitive at the Olympics or at world events, they must be able to shoot 70m scores in the mid- to high-330’s regularly, not only in events in their own area but in competitions.  We do not have archers shooting at this level.  In fact, for the men, the scores at 70m have gone down over the last ten years rather than up.  It is totally unrealistic to expect archers to shoot scores at that level in the most important sporting event in the world when they cannot do it at local tournaments and lesser competitions.

 

The qualifying standards will not go down – in fact they will probably go up, not only from FITA but from the COC as well.  Without a concrete plan to improve the level of recurve scores not only at home in local competitions but also in major competitions, we cannot expect an improvement.  Other countries, much smaller and much poorer than Canada all have plans and programs to improve their competitive level.  Until we put the time, effort and dollars into developing such a plan, we cannot expect improvement.

 

 

Respectfully submitted,

Joan McDonald

2004 Olympic Team Coach


 

2004 Junior/Cadet World Championships Team Leader/Coach Report

Upon submitting my resume for this event I had some big concerns about my ability to complete the task at hand.  Although I had travelled with teams before and this was not new to me, I found myself especially concerned about a couple of things. The number of the team size, even at 16, was a good size team.  Unlike the Americans who fielded a full 32, I was still worried. Concerns over doping control, food allergies, accommodations, cultural politics and the social dynamic of the team, including support staff, and coaches travelling as chaperones. Also the addition of an athlete headed to the Olympics and all the possibilities that go with that.

First off let me say that from the moment I was named as the coach I had all the support I could ask for from Kathy Millar.  She assisted in every way she could to make my part of the job before leaving as effective as possible.  We organized accommodations.  She helped me nail down travel and arrival information, etc. She was also instrumental in helping choose my support staff, as I did not have much knowledge as whom available or willing to be involved.

Over the course of the preparation for leaving I managed to gain support from more than one of the athletes coaches, which was good.  I had at least three of them supply me with notes on their athletes and comments that I could use to try and maintain some level of continuity for the younger shooters.

Some of the things, that others on the support staff and I, found surprising:
1) the organizing committee originally only planned for 200 athletes and 100 support staff.
In actually figures over 403 athletes and nearly 200 support staff.


2) No emergency vehicles, or staff, were planned for.
The first aid consisted of mostly retired paramedics, 4 aspirin and only 1 person who could dispense the aspirin.  All FITA medical was nearly 600 yards or more away in the building that was used as the center for FITA.  No visible if any massage, or physiotherapy or doctors available to deal with the usual cuts, blisters, aches and pains the go with traveling and being under the stress of this level of competition.

 

3) Transportation was a constant issue.
They did not have enough buses to transport athletes and staff back to the now 3 facilities where we were housed.  Athletes and staff had to ring for a taxi if they wanted to go into town and if they managed to organize a bus for the team, arrangements had to be made several days in advance.  There was no sightseeing done through the organizing committee.  One organizer told me that this particular issue was set up this way so that they could keep the athletes in one area and not risk losing one or having an accidental doping occur.  The greatest concern was mostly the issue of minors and alcohol.  There were issues with getting the last of athletes off the shooting field at 7:30 and 8:00 at night.  I found myself eating dinner at 9:00 one night which is highly unacceptable.

 

4) No FITA Representatives were available for anything at the main accommodation venue.  All FITA staff and support was at the National sports training center near the shooting field.  All requests for information came by note to and from the sports center.

 

5) Keeping the athletes entertained
As the shooting was split up, Juniors in the morning and Cadets in the afternoon, the cadets remained at the village until a suitable time for them to get on the training field at the competition venue to practice and warm up.  As a result there was nothing arranged for these young people to do while waiting to catch a bus to travel to the field.  None of the entertainment, including the pool or internet facilities were made available to us until after 5:00 in the afternoon, but that time the Cadets were on the field.

 

Limited numbers of phones available had juniors and cadets calling parents at all times of the night. Again not an issue I would like to have happen very often.

My performance as team leader:

This was my first trial by fire at an event of this size and level of competition.  I really enjoyed the experience and have to say that I would do this again, even the Junior event.

 

Some of the situations that I encountered were:
1) Some of the chaperones who were travelling with the team were athlete's coaches.  In general this was a good point, except when we initially started and ground rules were discussed by my support staff.


We found that the organizing committee erected tents in front of the shooting lines so that seeing the shooters from behind the tents was nearly impossible.  I eventually found that we could accommodate these coaches to support their athletes comfortably.  And the results showed in the performance of our athletes.

 

2) Prior to leaving for the event I had concerns with the cultural and political differences of the group.  Fortunately, once the athletes realized that I was there for them and to do whatever I could to make their job easier and more successful any problems that may have occurred did not.  I found that by the end of the event even the most standoff characters were part of the group and working at a unit. My communication skills still lack but I will work on that

3) Having Joan McDonald on this trip was a true joy. She was always available to answer the many and vast variety of questions that came her way.  And even though sometimes we did not agree completely on issues she was always thoughtful and available to me and my staff, contributing only the information required, and again probably another reason why we had such a successful event as a team. My ability to take direction and consultation is pretty good

4) My support staff were GREAT. I could not have asked for anything better.  All details were addressed.  We managed to keep the Cadets and Juniors functioning even with the primary staff being on the field at 7:30 or 8:00 in the morning and not getting finished until 7:30 or
later in the evening.  Jeff Gunter was very valuable to me with his knowledge and management skills.  Karen Wallace worked exceptionally well with all the details of buses, lunches, shooting schedules etc.  Both of these people I would ask again to travel with.  Allowing other people to do parts of the job was not that difficult so my ability to delegate is starting to improve.

I have no hesitation in stating that we performed well as a team and what I lacked in areas these two filled the gap.  The general feeling of the group, even if we had not done as well as a team was a good experience and many learned new things.  I am happy to say I was a part of the performance of this group and feel that I was very fortunate to have had an adventure that will be talked about for years to come.

Respectfully submitted

Susan Lemke
2004 World Junior/Cadet Team Coach


 

2004 Junior/Cadet World Championships Assistant Team Leader Report

As this was my first experience with any National team, my comments come from that inexperienced perspective.  Generally, I thought that the entire process, considering that we are talking organizing many people over vast distances was great.

 

The event itself was well run.  The logistics of dealing with so many athletes and coaches were not as well done.  There were too few buses to transport the athletes in a timely fashion, and often people were left standing for long periods, sometimes in lousy weather conditions. 

 

The competitors' village was adequate in the accommodations, although, I do not believe that communication sent to the committee from Canada was received with the level of importance that it was sent.  For example, the wish, in fact maybe the need, for one of our Olympians to have a private bathroom was not given any real importance until Susan sat in the office until they did something.  The fact is that more than anything else, "customer service" as we know it here in Canada seems to be unknown in Great Britain.  The standard answer when I asked for help from most people, organizers, officials, people on the street was" I don't know" with no interest in assisting to find out. The food services were less than adequate based on what we are used to. There seemed to be a need for the athletes to fit the kitchens needs as opposed to the other way around. Again, lack of customer service as we are familiar with it.

 

Overall, from the FCA, I feel that what was promised, was done; what was needed to get done, was communicated to all concerned.  What I perceived is that those concerned, often did not take FCA's concerns seriously.  Perhaps, it needs to be said that most people need to hear things more than once.  It may not be feasible for one person, i.e. Kathy, to continually harp at everyone.  But perhaps, once the team is set and the officials are set then there needs to be more organized communication between the office and the leaders.  E-mail is good, but voice is better.  Face-to-face is better still.  As I came to the process late, maybe these things happened and I am just not aware.  If that is the case, then my comments hold no soap, and are not in the spirit of criticism, merely observation and brainstorming.  If I am ever part of the process again, and I would like to be, then I would certainly commit to more communication and even face-to-face at least once with Kathy and others on the management staff of the team.  This could be done.

 

I think Kathy needs be commended for her efforts in collecting and sending the money for the accommodations - that took one headache from me and I am sure created several for her.  I told her that she was wonderful for doing that, and I would reiterate that here.

 

All in all this was a tremendous event to be a part of.  The minor problems with most things actually have added to the experience.  The organizational problems in England were serious enough to be brought up, but really, the FCA role in all of this was great.  FCA gets a lot of grief from many people, because it is an organization.  Thus it can be criticised openly, I guess.  But in fact, compared to other sports bodies that I am familiar with, and other organisations I have worked in, our sport is very lucky.  I would be happy to be a part of this type of event again at any time and will work on my coaching certification in order to be more qualified.

Thanks for the opportunity.  I will never forget this.  The kids were great.  Susan was incredible.  Karen was a rock.  Joan is an absolute delight as a person and a real asset as a coach.

 

Respectfully submitted,

 

Jeff Gunter

2004 World Junior/Cadet Assistant Team Leader