Minutes / Procès Verbal
Board of Directors / Comité administratif
November 16, 2003 - téléconference - le 16 novembre, 2003
1. President's Call to Order
In attendance:
Don Lohnes, President Arthur Nault, HPC Bruce Savage, ACC
Al Wills, VP International Shawn Riggs, Athlete Rep
Susan Lemke, BCAA Jude Hooey, ATAA Ed Wilson, ABAM
Guy Bigras, FTAQ Phil Parlee, AANB Sheila Sheppard, AANS
Guests: Allen Jenskey, Robert Tataryn
In attendance: K. Millar, FCA Executive Director
Absent with regrets: Roger Murray ACC, Tom Paukovic ACC, SAA, OAA, NLAA
A quorum was declared. The meeting proceeded at 13:15 ET.
2. Review and Ratification of HPC motions 2003 in order of importance
MOTION HPC #03-17: It is the intention of FCA to allow the archer(s) who earned quota spots for Canada at an Olympic Games to attend their respective FCA Olympic Trials whether or not he/she may be otherwise fully qualified pursuant to COC standards. Provided at least one archer is fully qualified pursuant to COC standards (the qualified archer), and (a) one or more other person(s) have earned quota spots for Canada at an Olympic Games, and (b) these other person(s) are not otherwise fully qualified pursuant to the applicable COC standards, in that event a FCA Olympic Trials will be held with at least the qualified archer and the other person(s) participating.
Ratified by: Al Wills Seconded by: Jude Hooey
Tom Paukovic abstained. Passed
MOTION HPC #03-05: To send a formal letter of complaint to Jim Easton and FITA regarding the late change in CQT criteria.
Ratified by: Jude Hooey Seconded by: Sean Riggs unanimous
MOTION HPC #03-18: To carry out Rob Rusnov's request to send a letter from the FCA President to Caroline Assalian (COC) for clarification regarding the COC decision to exclude as part of schedule A scores obtained at the CQT for those archers who were allowed to compete in this event.
Ratified by: Al Wills Seconded by: Jude Hooey unanimous
MOTION HPC #03-12: That the remaining FCA budget for high performance tournaments to the end of March 31, 2004 be dedicated to sending the 7 archers in the COC Qualifying grid as of October 25th to the AZ Cup and the Olympic Coach, so long as they are currently members in good standing of the FCA. Each archer and the coach will be allocated a minimum of $1000.
Ratified by: Sheila Sheppard Seconded by: Ed Wilson Passed
MOTION HPC #03-13: That the Executive Director send an invoice to Anna Mozhar for the airfare outstanding to Medellin, COL. Should Anna not repay the said funds, she will not be subsidized in advance to go to the AZ Cup. A note will accompany the invoice asking Anna to contact the national office regarding a repayment schedule to the end of April 2004 (no post-dated cheques). When the invoice is paid in full, and Anna provides proof that she competed in the AZ Cup, Anna will be allocated the equivalent subsidized amount that the other 6 archers received.
Ratified by: Jude Hooey Seconded by: Al Wills unanimous
MOTION HPC #03-08: FCA will agree to fund one athlete per province to the national outdoor target field championships provided that the province has an objective mechanism in place to select athletes based on performance. The PSO will make sure that the FCA has the objective mechanism on file.
Ratified by: Guy Bigras Seconded by: Phillip Parlee unanimous
ACTION: All PSO members must forward a copy of their objective mechanism to the national office in advance of the 2004 FCA target championships.
MOTION HPC #03-15: To open the team selection for world indoor championships to any Excellence member who wishes to attend the event so long as they make Blue Squad criteria. If there more archers interested than are allowed to attend, then the top-ranked archers will be named to the team as of February 1st 2005.
Ratified by: Sean Riggs Seconded by: Guy Bigras unanimous
ACTION: It is the Board's wish that members of this team be awarded uniform patches by HPC since they will represent Canada at their own expense.
MOTION HPC #03-09: The HPC will consider bids for a major event if the organising committee can demonstrate:
· the ability to run a tournament to the highest international standards*
· the ability to attract high performance archers
· that there will be No entry restrictions for the entire event
· that there will be a Ranking round
· that there will match play (to a Maximum of 64 archers per category)
Bids must be submitted to the national office by October 1st (effective 2004)
*See hosting package
Ratified by: Guy Bigras Seconded by: Ed Wilson unanimous
MOTION HPC #03-10: There are 4 regions for major events in Canada: the Maritimes, Quebec, Ontario, and western Canada.
Excluding the national outdoor championships, one major event can be allocated within each region annually.
Bids will be accepted from each of these regions providing the bid meets The Major Event Criteria.
In the case of years where multiple bids are received and all else being equal, HPC will give preference to rotation within the region.
Ratified by: none Seconded by: none tabled
MOTION HPC #03-11: If by December 31st no other bids for the Canada Cup are received, the ABAM bid is accepted by HPC.
Ratified by: Arthur Nault Seconded by: Shawn Riggs DEFEATED*
*See bottom of page 3 for Board motion to
replace this HPC motion.
MOTION HPC #03-14:
To re-calculate the mathematical percentage for
establishing Blue Squad averages from 5% to 7%.
Ratified by: Sean Riggs Seconded by: Bruce Savage unanimous
MOTION HPC #03-06: To award Hugh MacDonald a FCA bronze Volunteer pin for his assistance to development of the Schedule A model.
Ratified by: Jude Hooey Seconded by: Ed Wilson Passed
MOTION HPC #03-07: Kathy Millar will approach Avalanche to renegotiate the clothing contract until 2008.
Ratified by: Al Wills Seconded by: Jude Hooey unanimous
MOTION HPC #03-16: Effective January 1st, 2004 the HPC will use only registered FITA Star tournaments for ranking and team selection. To register a FITA Star, the paid request must be submitted to the FCA a minimum of 6 weeks in advance.
Ratified by: Guy Bigras Seconded by: Shawn Riggs DEFEATED
ACTION: It was suggested that HPC break this issue into two parts: one for Excellence members living outside of Canada; two educating Excellence members to ask clubs to register FITA Stars instead of Canadian FITAs.
MOTION HPC #03-03: To approve the procedural recommendations for team leader selection as proposed by Joan McDonald in her report.
Ratified by: Jude Hooey Seconded by: Al Wills unanimous
ACTION: It was suggested that Joan's draft by re-worded to avoid confusion between the team and the support staff and to not use the term "team" inter-changeably.
MOTION HPC #03-04: Move to amend Point number 5 in Joan's submission as follows: HPC approves the team staff by committee vote. However, in a case where the committee does not approve the recommended staff, the coach will be asked to submit another recommendation until approval has been received by HPC by vote.
Ratified by: Jude Hooey Seconded by: Sheila Sheppard unanimous
3. New Motion
Motion #B2003-13: To revise MOTION HPC #03-11 as follows: If by December 24th no other bids for the Canada Cup are received, the ABAM bid is accepted by the Board.
Moved by: Al Wills Second by: Ed Wilson unanimous
4. Adjournment
The meeting was adjourned at 14:25 ET.
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