Minutes

FCA Executive Committee Meeting

Ottawa, January 12-13, 2002

Executive members present:

Al Wills, President                        Arthur Nault, Vice-President High Performance

Archery Canada Council

Bruce Savage, Vice-President Events & Services

Don Lohnes, Vice-President 3D

Ernest Skaar Vice-President Committees & Projects

In attendance:             Absent with regret:

Kathleen Millar,                        Bradley Hampson, Vice-President

Executive Director                         Administration & Marketing

 

 

1. President's Opening Remarks

Called to Order at 09:00, 2460 Lancaster Road, Ottawa, ON.  FCA President Al Wills welcomed everyone, including Sport Canada consultant, Gwen Prillo.  It has been several years since a consultant attended the semi-annual meeting.  He noted the increased activity on the committee and felt very positive about the future.  The President highlighted his report (attached).

 

 

2. Reading of Minutes, August 07 and 12, 2000

The minutes were distributed in Directors Mailing #05/01, dated 01/09/20

 

Motion #E02-01:                        To accept the minutes as circulated.

Moved by:  D. Lohnes                        Seconded by:  B. Savage                        Carried

 

a)                  Business arising from the Minutes of meetings in the last year

-          FCA Award Plaques refurbishing costs

For now all plaques will be kept in the office.  Individual presentation awards will be given to recipients.  Plaques will not be refurbished until such time as FCA has sufficient office space to display them.

 

ACTION:         Ernie Skaar will refurbish the 3D Grand Prix plaques when the format has been agreed to. 

 

-          FCA Strategic Plan's model design

The model design will be changed from a broadhead shape to a target face in order to make the model easier to understand.  Gwen Prillo noted that strategic planning review may be a strong component of Sport Canada's sport review.  The President instructed all committee members to become familiar with the plan.

 

ACTION:   All Executive Committee members should review the Third Millenium Plan and be able to explain progression through the sport.

 

3.  Acceptance of Agenda

Motion #E02-02:       To accept the agenda as circulated.

Moved by:  E. Skaar         Seconded by:  A. nault                 Carried


4.  Reports

·         Archery Canada - Events & Services

Bruce likes the new executive structure and workload reduction.  There is still a need to orient new members this weekend.  The meeting will be stopped whenever necessary in order to clarify the philosophy behind the materials or projects.  For instance, the age division issue was explained.  The issue will be addressed later, as will Canada Games and level 3 certification.

·         Archery Canada - Committees & Projects

Ernie is learning what his responsibilities are.  As Saskatchewan's board representative, Vice-President, and liaison to the 65th target nationals, Ernie has too many responsibilities right now.  He felt that decision-making is important and provincial representatives have to take that seriously.  In surveying committees for budget input, he had no response from Reed.  However, Ghislain responded, particularly with regard to judging at the nationals, and he made contact with Gib Henderson.

 

·         Archery Canada - 3D

Don Lohnes noted minor corrections in his report.  The NAIG is a 3D event.  Lately Sport Canada has become involved with Canada House.  Representatives will work through the national office.

 

·         High Performance

Mailing out the bulletin InfoExcellence has been a problem.  The material is ready, but Laurier is quite frustrated.  As it stands, there may be too many people involved in the process.  It is supposed to be a high priority.

 

·         International

Both Al Wills and Arthur Nault reported.  Arthur recently returned from an IPC meeting in Athens.  FITA changed the Olympic venue.  The Paralympic & Olympic site is moved because the old stadia are monuments and no changes are allowed.  The Practice field was an issue.  Village is downtown and competition field will now be 33 km away.  The Practice field is next to the Village. 

 

IPC executive has changed positively.  There are no responses on international archery issue from Jim Larven.

 

FITA rule interpretations still being worked on and the rulebook will not be ready until March.  This will delay our process.  COPANARCO has been a frustrating regarding Chula Vista training centre and Olympic Solidarity seminar funding.  Al Wills made specific contact with USOC and NAA in order to utilize these facilities.  Canada will host a 2003 coaching seminar.  Equipment funding request has not been answered.

 

·         Administration & Marketing

Bradley sent his regrets.  He did not submit a report.

 

·         Executive Director      (as attached)

 

·         Sport Canada Consultant      (as attached)


5.  Business

5.1.  Management Issues

·         PSO agreements – status report only Ontario and Newfoundland

Al Wills recapped negotiations to date.  All documents were signed.  The sliding grid of FCA contribution to board meetings at championships was circulated.  It was agreed that this system was fairer since it took into account the travel distance to events.  The sliding grid was based on historical membership numbers for the past four years.  Incentives would be given for increased membership in the form of greater contributions.  This system will have to remain unless or until funding levels increase.

 

·         Ratify all Board of Director votes-by-mail since the AGM - rule changes, election of Ernest Skaar to Executive Committee and Harassment Policy

Before the motions were ratified, discussion ensued concerning the vote-by-mail process and lack of timely response by some board members.  In the case of the 3D rule changes, there were barely enough votes, but accepted rule changes are going ahead.

 

ACTION:            Don to write to all provincial presidents to confirm who the 3D rep is and re-start communications network.  Not having e-mail is a real problem.

ACTION:            From now on all votes-by-mail will be monitored.  Kathy will inform the President 2 weeks in advance of the deadline date who has not voted to date.  The President will contact these people by telephone.

 

MOTION #E02-03:                        To ratify all vote-by-mail since the last Board of Directors meeting.  Those being:                        3D rules; target/field rules; amendments to the FCA Harassment Policy; and election of Ernest Skaar to the Executive Committee for the current term.

Moved by:                        D. Lohnes                               Seconded by:                        Bruce Savage                         carried

 

Al Wills formally welcomed Ernest Skaar to the Executive Committee.

 

·         SFAF 2001-2005 status and meeting with funding partners to date

Kathy and Gwen reported on the current status of the Sport Canada review process.  Kathy's main concern was the projected reduction in COA contributions to NSGB's.  FCA has heard nothing from Sport Canada because the Advisory Council has not presented its full report to the Secretary of State and the sport policy is not in place.  Funding information may not be available until April.

 

·         New Job Descriptions for the Executive members and their committees

ACC had been a priority due to the large number of changes in Executive Committee structure.  Kathy recently finished the first draft for the Vice-President and Marketing.  It had been circulated the night before.  Bradley received his copy electronically.  After that position is complete, Kathy will work on the Vice-President of High Performance's and President's job descriptions.  Then all job descriptions will appear in the 2002 Volunteer Handbook. 

 

ACTION:                        All Executive Committee members will provide feedback to Kathy on this draft job description by January 18, 2002.

 

·         COPANARCO and issues arising from annual general meeting

Covered above.  See below regarding Olympic Solidarity Seminars and COPANARCO.


·         FITA congress and issues arising from Congress in Beijing

Covered above.  FITA will continue to make Rulebook changes once every two years.

 

·         FCA's 75th Anniversary celebrations

The Board had been surveyed regarding activities and products.  Most people chose pins.  Calendars were also a popular choice, but there was now insufficient time.  Kathy reviewed the price quotes for commemorative pins.

 

MOTION #E02-04:                        The Executive Committee instructed Kathy to order 250 and spend approximately $700.

Moved by:                        D. Lohnes                               Seconded by:                        A. Nault                        unanimous

 

·         Other Issues

                        Possible inclusion of IFAA/CFAA members into FCA

Bruce Savage gave an historical overview of the reasons why CFAA was formed.  The archery scene has changed since the 1980's.  Implications and ramifications for FCA were reviewed.  Nothing can continue until the CFAA meets in February 2002.  FCA will affiliate with IFAA and create a chair or committee position when the time comes.  A separate account would be opened if CFAA want to transfer assets.  The IFAA committee would come under Ernie's portfolio.

 

MOTION #E02-05:   To accept in principle FCA's affiliation with IFAA if the opportunity arises and to open a separate bank account for any assets for the IFAA committee's use should any funds be forthcoming.

Moved by:        B. Savage                   Seconded by: D. Lohnes      unanimous

 

ACTION:  Bruce will report back after the Windsor meeting February 9/10. 

 

 

5.2.  Finance

·         2001 Fiscal Year

-          Reports and audit preparations

Quarterly and year-end reports were reviewed as submitted.  Kathy has been in touch with Pierre Charron to start the new year.  She must value the inventory at the Distribution Centre and this will take some time.  This task used to be done by the old Sports Administration Centre before bankruptcy.

 

-          General FCA Status & Projection

Quarterly cash flow figures were reviewed and trends continue to show increased disbursements and lower revenues in the fourth quarter due to meeting expenses.  FCA is approximately $10,000 over last year's closing total due to the reduction in staff.  These revenues will be significant to balance next year's budget.

 

-          Inclusion budget status 2001-2002

One project remains to be done and now that all other expenses have been addressed, Kathy will work with Alec Denys and Arthur Nault to play and budget the cross-Canada athlete development tour.

 


-          CAC budget status and translation funding issue 2001-2002

Kathy has been instructed by Coaching Association to apply to Sport Canada's translation project co-ordinator for 50% of the costs involved to translate the level 3 coach manual, handbook and course conductor manual.  The CAC has committed to matching that 50%, but it may mean that funds will be drawn against FCA's 2002-2003 coaching budget.

 

-          Distribution Centre

The bankruptcy of the former Canadian Sports & Fitness Administration Centre cost FCA money in both lost staff time and actual loss of sales when CSFAC issued cheques without sufficient financial backing.  Liquidators should be ready to distribute assets in May, 2002, but there is not much hope of FCA receiving more than 10 cents on the dollar for the $2400 owing.

 

Though the new centre - Wills Transfer - (not related in any way to the current FCA president) has fewer services and more responsibility rests with the office, there were some real financial benefits to FCA:                greater control over actual costs from suppliers; greater control over costs related to pick and pack services; greater control over actual storage fees.  Target faces sales and CanBow/CanArc sales are strong.

 

-          FCA's cellular phone

Costing of 3 options was attached.  Kathy stated that she did not need the cell phone except during the national championships.  It was agreed to discontinue the cell phone.

 

ACTION:            Kathy will cancel the service as soon as possible.

 

-          Target Face Order

Kathy reported that negotiations with Maple Leaf Press and Doug Patterson had been most productive.  Savings were taken advantage of and prices to dealers and clubs should remain close to 1995 levels.  This makes FCA very competitive in the Canadian market.  It is being undercut only by those retailers and distributors who print their own faces, which are not FITA-legal and usually come printed on flimsier paper.  Targets should be delivered to the distribution centre in the third week of January 2002.

 

ACTION:         Kathy will send Doug Patterson a 75th anniversary pin for his help.

 

-          FCA funding partners - COA Board meeting & ramifications

Al Wills reported that COA contributions to NSGB's will be down significantly.  This will have severe financial implications for FCA since COA is FCA's single largest funding partner.  Kathy has forecast the 2002 budget with 50% of the 2001 COA grant in both high performance and staffing projects.  She expressed the opinion that HPC must develop products and fund-raising schemes to off-set expenses.

 

ACTION:         Kathy will negotiate with COA when the time comes and inform the Board of developments and financial outcomes.

 

-          JEM Services & write off bad debt confusion

Al Wills, in a final attempt to unravel the problems and confusion over an invoice dating from 1997, has written to JEM Services for their assistance (letter attached).  FCA was not sure that this balance, had infact, not been paid.  Therefore, due to the poor service from the former distribution centre, FCA was not sure it was actually owed this amount.  It had been difficult to straighten out the paper trail.  However, there is now no further recourse, and the issue is closed.


 

MOTION #E02-06:                        To write off two invoices to JEM Services totalling $1150.36.

Moved by:        A. Nault                        Seconded by:            E. Skaar                                       Unanimous

 

·         2002 Fiscal Year

      -      Preliminary budget - Budgeting exercises from each portfolio

                  HPC / ACC services / ACC committees / 3D / MKT

The budget forecasts were reviewed carefully project-by-project.  Due to the anticipated loss of at least 50% of COA's annual grant, Kathy projected a $13,000 deficit.

 

ACTION:      Kathy will produce a cost/revenue bar graph for each project, updating it regularly and submitting it to the Executive Committee quarterly. 

ACTION:      The budget has to be ratified by the Board of Directors in August.  Kathy will list it as an agenda item.

 

-          Liability Insurance Premiums for $5 million liability

B. F. Lorenzetti & Associates were able to maintain the quoted level for the increased coverage to an extra 60 cents per member.  This cost will be absorbed by the FCA for at least one year.  If the increased insurance coverage encourages membership growth, FCA fees will remain the same.  It has been 4 years since FCA raised membership fees.  Nine dollars is a very good value considering the economy.

 

ACTION :  Kathy will work with provincial membership chairpersons to promote $5million liability increase at no additional cost to membership.

 

-          Level of funding to Canadian Championships for Board & Executive members, and Judges

The Executive must be in Saskatoon for Wednesday.  Requirements for reduced airfare include one Saturday night.  Therefore, each member will be given per diem for those days.  At least one rental car will be needed.  An FCA representative should be present at both nationals.  The budget forecasted costs associated with Kathy going to both.  Both hosting agreements will be in place soon.  The 3D host contract was received and signed at this time.

 

Judge numbers and requirements of the host agreement were discussed.  It was agreed that judge training was an ACC priority.  Judges at the 2001 nationals cost FCA $3300.

 

ACTION:      Kathy will enter a new general ledger number for judges at nationals so that nationals will show only per diem and travel costs.  The new G/L number will show budgeting of $1200 for per diem & $1800 travel for 5 judges for 8 days.

 

-          FCA funding partners for 2002

Coaching Association funding should remain constant.  COA/VISA funding is always slow coming in.  FCA is still waiting for the commission cheque from the third quarter of 2001.  The major concern is COA's 2002 contribution.

 

                        -     Other Issues

The Executive Committee will review staffing and salary costs at an in camera meeting Sunday morning.


5.3.  Archery Canada

·         Rules & rule book discussion

As stated above, FITA will be delayed.  Kathy showed the Executive the new binder format and outlined the reduced savings.  There is a minimum 100 order.

 

ACTION:            Kathy will order 100 6-ring binders in 55 ml stiffness in the appropriate size from the new supplier.  Kathy will send a sample to Greg as he requested.

 

MOTION #E02-07:   To eliminate the bowhunter unsighted division for outdoor events effective January 13, 2002.

Moved by:              B. Savage                        Seconded by:      E. Skaar               Unanimous

 

It was suggested that further reductions in shooting divisions be a topic of discussion for 2003.  Participation numbers will be assessed at 2002 nationals now that elimination rounds are voluntary.  There may be a suggestion to use FITA only equipment in elimination rounds at nationals.

 

ACTION:            Bruce will provide an assessment to the Executive and the Board for discussion after the 2002 national target/field championships are completed.

 

·         Discussion of age divisions & equipment divisions

With one small revision, the submission was accepted by the Executive (attached).

 

MOTION #E02-08:   I move to accept the revised age and distances proposal as submitted with correction for cubs at outdoor national championships, for indoor and outdoor FCA sanctioned events effective January 13, 2002.

Moved by:  B. Savage                        Seconded by:                  E. Skaar            Unanimous

 

AMENDMENT TO THE MOTION:

To implement age and classification changes effective April 1, 2002.

Moved by:  B. Savage                        Seconded by:                  E. Skaar            Unanimous

 

ACTION:            Bruce will contact Greg Durward ASAP with changes.  Ernie will contact Gib Henderson so that the registration form for Nationals can be updated.  Kathy will contact Christiane Murphy to advise her of the new ruling.

 

·         3D business arising from the vote-by-mail

The wishes of those who voted will be instituted and Don Lohnes is presently working with Greg Durward, rulesbook editor, with the revision and formatting.  Communication is a problem on the committee right now, particularly if representatives do not have e-mail.  The committee will try to expand its role to more than rule changes.

 

·         Canada Games

Bruce reported that Phil Parlee is doing a good job as FCA's liaison.  There is a good technical level in the province.  Gwen Prillo was not aware that archery had been moved away from the Olympic event into the Winter Games.  Discussion arose over the problems this created for development.  There were questions as to whether all provinces would be sending teams and whether or not the 3 territories would become involved.  The French translation of the technical package will be forwarded soon from Alain Gravel. 


ACTION:            Bruce will ask Phil Parlee to get in touch with each of the 10 provinces and 3 territories to find answers to the following questions:

1.         They are going?                       2.            Do they have the required level 3 coaches?

3.         How many archers do they have lined up?  4.            Any problems?

Phil will be asked to report back to Bruce in a month.

 

·         CanBow/CanArc status

The new handbook needs to be translated into French.  Everything else is running smoothly.

 

ACTION:            Kathy will explore ways to finance the translation costs.

 

·         Coaching Programme & level 3

It appeared that most provinces had certified level 3 coaches in their provinces.  But, some provinces want new level 3 coaches for the upcoming Canada Winter Games.  That is where problem occurs.  The Level 3 Course Conductor problem needs to be addressed by the Coach Committee.

 

ACTION:            Kathy will continue working on financing for level 3 manual translation. 

Ernie will suggest that Reed Fowlie's committee address this issue.

 

·         Coaching Programme & PDM project update

Greg has just sent tasks out which will require a lot of work.  He is looking for more people to become involved.  Al Wills has resigned as a committee member.  HPC needs a HP coach person as defined in the November 2001 minutes.  This person should sit on both Coaching Committee and HPC.

 

ACTION:            Ernie Skaar will assist in recruiting members.

 

·         Update on 2002 national - indoors

More clubs are signing up to host the championships.  All provinces are represented except Newfoundland & Labrador.  Provincial-level judging is still an issue in some parts of the country.  Nova Scotia has expressed interest in hosting the championships, but as of this weekend, the Metaghan site had not registered with Greg Durward.

 

ACTION:            Don will follow up on this over-sight.

 

·         Update on 2002 3D nationals

The host agreement is signed.  The committee of four clubs is working well together and will promote the event in-province.  Host clubs have the option of adding one class and Osprey will put in a primitive class.  A draft logo was displayed.  Howard Johnson is host hotel.  The 3D committee meeting will be held there.  They will be changing the banquet to Saturday night. Staffing and volunteers to both nationals will be discussed in camera for tomorrow morning.

 

ACTION:            Don will send meeting minutes to national office electronically.  He will look at a bilingual logo and resubmit it for approval..


·         Update on 2002 target/field nationals

All meeting minutes have been circulated to FCA.  No host agreement has been signed to date.  Provincial clubs are buying target butts for the event, and taking them afterwards for their own use.  Initial order will be 50 butts.  Thunderhead Archers will use an existing field course with 24 targets.  Garth Lester has been chosen as Director of Shooting.  The organizing committee feels it will need only 4 judges.  Ghislain Arseneault feels that 5 would be better.  Ground transportation will be an issue since the club is located 20 minutes outside of Saskatoon.

 

ACTION:            Ernie will stay in close contact with the organizing committee and report back to the Executive Committee on a regular basis.

 

·         Status of Hosting agreements

Only the target/field agreement remains unsigned.

 

ACTION:            Al Wills and Bruce will continue to work on this with Thunderhead Archers.

 

·         Judging Programme status

This was discussed previously.  Development is very important.  It is hoped that the nationals will stimulate judge participation and certification in Saskatchewan.

 

·         Judging at the 2002 nationals

Due to the budget forecast, 4 judges would be more economical, but 5 judges are in the budget of $3000.00

 

ACTION:            Bruce will confirm with Ghislain that 5 judges are required.

Kathy will work with Ghislain to produce the call for nominations and circulate it.

 

·         Naming of Technical Delegate 2002 national target

The duties of this position need to be outlined so that the organizing committee knows what can or can not be asked of this person.  Also, the candidate must be aware of what the job entails.  There were concerns regarding pre-event communication and it was decided that most of it would have to be done by e-mail.

 

ACTION:            Al Wills will forward a copy of FITA's technical delegate job description to both Kathy and Bruce.

Bruce Savage will formulate a job description draft for the Executive Committee to review.  He will ask the Organizing Committee when it needs the technical delegate on site.

Kathy will ask the Organizing Committee when it needs the FCA staff on site.

Ernie will stay informed of developments.  He will contact Joan McDonald for a sample of double elimination round.

ACTION:      Kathy will have a copy made of the Boucherville championship CD-ROM and send it to Gib Henderson.

 

It was agreed that Bruce Savage would be the technical delegate for the 2002 national target/field championships.


·         Scheduling meetings during the national target/field championships

            Executive meeting Wednesday at 19h00

            AGM at Delisle Town Hall on Thursday at 15:00

            Board Meeting Friday Thunderhead Indoor Range at 15:00

            Executive Committee Meeting Saturday afternoon after the FITA round

 

ACTION:            Kathy will advise the organizing committee and ask that this schedule appear in the informational material.

 

·         Organization of future national championship events

Don Lohnes wanted to challenge people's thinking about hosting the nationals to try to bring down costs for all by combining nationals.  Savings included meeting costs and banquets.  He felt FCA still should encourage all nationals to be held within the same province with link up dates that would allow archers to shoot all disciplines.  The conventional mindset must change  and think about more than one club hosting nationals.  Then there are more possibilities.

 

·         In Camera Session

The Executive met during Sunday breakfast.  It was agreed that the final contract offer for Kathy Millar be presented for signature as is.  This was done later in the morning.  It was agreed also that Ernie Skaar should represent the FCA at the Halifax 3D nationals and that cost sharing would be entertained if Ernie is not selected to attend the 3D committee meeting as the Saskatchewan representative.

 

ACTION:                  Kathy and Ernie will stay in contact regarding this trip.  Kathy will make airfare arrangements for Ernie at his request.

 

 

5.4.  High Performance

·         Presentation by Gilbert St. Laurent some time in the morning

In the President's view, FCA has gone out of its way to assist this individual and FTAQ in the past and past experience makes the Executive cautious.  It appeared from the submission, which Kathy translated, that the FCA was not being asked for any financial contribution.  The President can write a letter of agreement in principle but stipulate that this letter does not include any commitment of financial or human resources. 

 

ACTION:            Kathy will ask Gilbert to draft a letter of moral support and send to the office.  Kathy will review, copy it onto FCA stationery and send to Al Wills for signing.

 

·         approval of HPC meeting minutes as circulated

MOTION #E02-09:            To accept the HPC meeting minutes as circulated.

Moved by:            B. Savage                     Seconded by:            D. Lohnes                     unanimous

 

·         Ratification of HPC motions (attached)

The motions were reviewed for approval.  Motions 01-02, 01-03 and 01-04 were approved.

 

ACTION:                  Kathy will work with Arthur and Joan McDonald to implement these motions.


·         Fund-raising scheme - Avalanche jerseys

Kathy reiterated the need for HPC to develop product sales to the whole FCA membership.  The plan to raffle Avalanche jerseys at selected indoor national host clubs was outlined.  Discussion ensued over the financial risk and the work involved.  Bruce Savage suggested a 50-50 split of rish and profit with the club.  The club would absorb 50% of cost ($25.00) and get 50% profit.  Caledon will be involved in the project.

 

MOTION #E02-10:                        FCA will order 5 for indoor nationals for HPC fund-raiser. 

Moved by:                     D. Lohnes                            Seconded by:                     A. Nault                                Unanimous

 

·         IOC/PASO Olympic Solidarity Seminars

Canada has been granted a seminar in 2003.  It should happen through Reed’s Coach Committee and HPC. 

 

ACTION:                    Kathy will contact COA for operations guidelines and how FCA should work with PASO and COPANARCO for funding and timetabling.

Al Wills will continue to send out information as it becomes available.

Ernie will work with Reed Fowlie.

Arthur will start to survey top coaches to see who they would like to see invited as guest speakers.

 

·         Hosting the Canada Cup

There is still some confusion over this event.  However, this year it will be moving out of British Columbia for the first time.  Calgary Archers will be hosting a double FITA and double elimination round.  The Call for a host site should be made in September for decision by HPC in November.

 

ACTION:                 HPC is now responsible to confirm the host site annually.

Kathy will include it in her workplan to advertise the call annually.

 

 

5.5.  Communication & Marketing

·         Perceived Value of NSGB's - follow-up from Board position paper (attached)

This point was raised by Bradley Hampson.  There was no further information so the Executive tabled this topic until Bradley could meet with the committee.

 

ACTION:                  Kathy will table this item for the next Executive Committee meeting.

 

·         AMO show & ramifications

Kathy was concerned that FCA would lose some rapport with its sponsors by not attending the AMO show this year.  However, Don Rabska has contacted FCA this year already to offer 12 dozen Easton A/C/E arrows.  She asked about Hoyt sponsorship possibilities.  She was hopeful that Neet would support junior team.

 

ACTION:                  Kathy will keep working with Don Rabska and Gary Gillies.  She will contact Neet products in March.

Al Wills will contact Diane Tone at Cavalier.


·         Win & Win sponsorship

Gary Gillies has tried several times to put the remaining Win & Win bow into good hands.  So far, it is still in inventory.  It will be advertised as a unit or limbs/riser next.

 

ACTION:   Al will write to company to see about their interest for 2002. 

Bruce will work on allocation of the 4th bow.

 

·         Athlete Biographies on the Web

FCA is one of the few NSGB sites not listing national team member biographies and photos.  Bradley has been waiting for some input in this regard.

 

ACTION:                  Bradley will send Kevin’s bio to web master as a start.

Kathy will ask athletes to send bios directly to Bradley in upcoming Info.E-Mails.

 

 

5.6.Other Business

·         Orientation of new committee members - Have we been successful?

Ernie is a little overwhelmed and trying to reduce Bruce's workload.  His main change is in his new scale of thinking.  Now he sees archery globally.  He feels a more understanding and needs patience and assistance.

ACTION:            Ernie will find out who is the chairperson(s) of the 2002 Delisle nationals.

 

Don will always ask if he does not understand the target side.  He is quite busy as chairperson for the 2002 3D nationals.

ACTION:            Don will contact HSRS on FCA's behalf.  A new contract may be offered.

 

Bruce will continue to work on youth development.

ACTION:            Bruce will contact Joan McDonald to see if she needs any help with InfoExcellence. 

 

Arthur is trying to participate with the language differences since the Executive majority is Anglophone.  He was reassured that his input and efforts were very much appreciated.

ACTION:            Arthur will contact Alec in order to being planning for the cross-Canada tour.

 

·         FCA annual awards nominations from the Executive Committee

Coach                         Arthur Nault

Female Athlete Dawn Grosko

Male athlete                 Alec Denys

Junior Athlete              Kevin & Marie-Pier

Judge                          Robert Sheppard

DM Lovo                      none at this time

 

Thought for the future:  3D athlete award

ACTION:            Don will contact the 3D committee for nominees for the above.  He will submit nominations by mid-February.


·         FCA recognition pins policy

In progress and now the next step is to get provinces and clubs involved in completing this list.  It was mentioned that Bruce Sommers did not receive a silver pin as co-chairman of a Victoria Bowmen championship committee.

 

ACTION:   Al will work with Kathy to correct this.  All winners are posted on the web site.

Kathy will continue to work with Lorrie Sommerville to gather information from clubs and provinces.

 

 

·         Further Issues, if any

a)   Deficit budget will have to stay in place and will be circulated to the Board.  Kathy track budget spending and income in order to reduce deficit.

 

b)   FCA 75th Anniversary Pins

 

MOTION #E02-11:   I move that the following people will receive the commemorative pin free-of-charge:            FCA board members (17); 10 for each 2002 national championship organizing committee (20); committee chairs (2); Kathleen Millar; and 2 each (12) to Executive Committee members to give away as they see fit.  Along with the one previously allocated to Mr. Doug Patterson, this totals 53 in all.

Moved by:        E. Skaar          Seconded by: A. Nault      unanimous

 

6.  President’s Comments

Thank you for a lot of work well done.  A lot of items were covered and all your work is appreciated.  He gave time for each Vice-President to list the tasks assigned to them from this meeting.

 

 

7.  Adjournment

The meeting ended on Sunday, January 13th at  noon.

Adjourn until the Canadian Championships in Delisle, SK.

 


President’s Report - January Executive Meeting

I am pleased with most of the progress of the association for this year.  I am seeing more and more involvement from newer members of the Board and Executive.  This is not to say we’re perfect, but things are a lot better.  We are seeing a lot more input from our representatives.  The job of the board and executive is to govern this association.  It is important to be aware of consensus, however no association can be run by referendum.  There are still a number of weak spots in our committees, but we are healthier now than we have been for sometime.

 

I was able to complete agreements with all of the provinces.  As I write this, we still have not seen actual signed copies, but we have agreement in principle with all our partners.  The ED and I have worked on a sliding scale grid for different hosting provinces and the member’s province.  This will save a lot of calculating during future negotiations.

 

I attended meetings of the Canadian Olympic Association (now the Canadian Olympic Committee).  There can be little doubt that the funding formula that gives us our largest block of support, will be changed in the near future.  I have been assured there will be a minimum grant level that we will qualify for.  These could have serious consequences for our association.  On the brighter side, we can be optimistic that 2002 will finally be the year when Heritage Canada will come up with the minimum grant for all sports.

 

I negotiated a new contract with our Executive Director, because of the dim outlook of funds for 2002, she was hesitant to go on, thinking more of the association.  In consultation with all of you and members of the board, we decided it was better to have an employee in place and deal with situations as they arise.  To try and do otherwise would be a disservice for her and FCA.  I also coordinated a job review with you and other members of the Board.  This was well received and a fair amount of feedback was received.  From these discussions came the suggestion of the Christmas bonus we paid this year.

 

This year we managed to stay well within our budget, primarily because we did not have any severance or employee move issues to deal with.  This has not been easy on any of our committees.  We should all be proud of our work to manage our members money effectively and efficiently.  There will be many challenges this year.  I have directed the ED to investigate how we can have funds ear marked for such eventualities in future and will not have to dip into the legacy for such exigencies in the future.

 

While our interactions with COPANARCO continue to be very frustrating, we are at least getting answers to our queries now.  That is not to say they are effective or timely, but at least we are now hearing from them.  This has been a long road; I hope that these lines of communication we have opened stay open!

 

This should be a challenging year.  If we stay at the pace of better communications and the feedback we have seen since the nationals, it should be much more effective and make for an easier to run association.


Rapport de comité de la Haute Performance - janvier 2002

Mon rapport sera assez cour car je crois que chacun de vous a été en mesure de lire le procès verbal de la dernière réunion du comité de la Haut Performance tenu à Brossard les 3 et 4 novembre dernier.  Cela donne vraiment se que le comité a fait et fera dans les mois avenir.

 

Je me suis rendu aussi à Athènes pour représenter le tir à l’arc international à la réunion général de IPC.  A cette occasion, j’ai visité certaine installation pour les prochains Olympique de 2004.  Le Tir-à-l’arc qui devais se tenir dans le vieux stage d’Athènes a changé de place, dommage car cela aurait donné au tir-à-l’arc une belle visibilité.  Nous serons dans le même secteur de la ville à 33 km du village Olympique dans deux stades de baseball, un pour la pratique et l’autre pour la compétition.

 

À cette réunion, il y a eu l’élection d’un nouvelle exécutif pour IPC.  Le Dr Robert D.Steadward qui a dirigé et fait évoluer le mouvement Paralympique jusqu'à se haut niveau d’excellence ,sera remplacé par Philip Craven de Grand Bretagne.  Mr Philip Craven était le président du basketball pour personnes en fauteuil roulant qui a eu très grande croissance dans cette même période.

 

En février je devrais retourné à Bonn, Allemagne pour une réunion du Comité exécutif de la section de Tir-à-l’arc de IPC.

 

Respecteusement soumis par

Arthur Nault

 

************************************************************************************************

 

High Performance Committee Report - January 2002

My report will be brief since I believe everyone has had a chance to read the Minutes of the recent High Performance Committee meeting held in Brossard last November 3-4.  The minutes give you a good overview of what the committee has done and will do in the coming months.

 

I wish to report that I visited Athens as the archery representative to the IPC annual general meeting.  During that time, I visited certain installations for the next Olympic Games in 2004.  Archery, which was to have been held in the ancient stadium of Athens, has changed sites, which is too bad because the stadium would have given archery heightened visibility.  Archery will still be held in the same part of the city, 33 km from the Olympic village, in two baseball stadia, one for practice and the other for competition.

 

A new IPC executive was elected during this meeting.  Dr. Robert D. Steadward, who began and evolved the Paralympic movement to its current level of excellence will be replaced by Philip Craven of Great Britain.  Mr. Craven was the president of wheelchair basketball, which experienced large growth during his term in office.

 

In February I will have to return to Bonn, Germany for an executive committee meeting of IPC archery.

 

Respectfully submitted

Arthur Nault


VP – ACC            Events and Services - Report January 2002

In August of 2001 at the annual meeting of the FCA, the ACC portfolio was split into two parts.  This action was taken because the responsibilities associated with the ACC were too demanding for one volunteer to reasonably handle.  The two positions created were VP – ACC Events and Services and VP – ACC Committees and Projects.  The Committees and Projects portion is the responsibility of Ernie Skaar.  The Events and Services is the responsibility of Bruce Savage.

 

EVENTS

Canada Games

The first indoor Canada Games for Archery will be held in New Brunswick in February 2003.  The local Technical Delegate – Paul Hicks – has been working with the host committee regarding venue selection and other related matters.  Phil Parlee has taken on the position as liaison with the Canada Games Council and communicating with the PSO’s.  The Technical package was started by Pascal Colmaire and completed by Kathy Millar with help from Charles Nickerson.  Some Provinces have concerns with the Canada Games requirement for a NCCP level 3 coach in light of the CBET for the new level 3 Technical Certification.

 

Outdoor Target Championships 2002

The Host Committee for the 2002 Championships in Saskatchewan has submitted a budget proposal, logo and registration pricing for approval.  The registration forms may need to be modified if the proposed changes to the age divisions are passed by the Board (see proposal attached).  The hosting agreement needs to be signed

 

3D Championships

Don Lohnes – chair of the 3D committee – is working with the clubs in Nova Scotia that are hosting the event.

 

Indoor Championships

Greg Durward has again taken on the task of organizing the event, but has expressed the desire to hand this position on to someone else.

 

Indoor Mail Match

Andrew Webber will be running this event again this year.

 

COPANARCO (MICA) Indoor Championships

Roger Boucher will be coordinating the Canadian entries to this event.

 

 

SERVICES

Canbow

The badges are in stock for both the 3D and Target versions of the program.  Revision of the wall charts will take place when current stock needs to be replaced.  A new report card has been added to the start-up package.

 

Manuals

i)            Coaching

The French version of the level 3 Technical Manual is being held up due to a lack of funding support for the translation costs.

 

ii)         Rules Book

Revisions are posted on the web site as the Board approves them.  Reprinting of the book is scheduled for 2002.  A slightly larger format for reprinting will be considered for this year.  Some thought may be given to using an alternate media – i.e. CD format

 

iii)            InfoTech

A revision of the former NAC technical articles is complete.  Fourteen topics are available in both French and English through the FCA Distribution Centre.

 

Distribution Centre

The former CS&FAC declared bankruptcy in August 2001.  FCA became a creditor due to the NSF cheques written to FCA during the last week of the Centre's operation.  FCA lost approximately $2400 due to this situation.  A new company has been contracted to look after pick and pack orders as well as warehousing.

 

Respectfully submitted

Bruce Savage

 


Age Class

Sex

 

Indoor Round

Outdoor Round

Target

10 ring

Distance

Target

(Records)

 

 

 

 

Compound

Recurve

 

Target

Distance

 

 

 

 

 

 

 

 

 

Master

M

50+

40cm

inner

outer

18m(OC)

122/80

90,70,50,30(OC)

 

  F

70,60,50,30(OC)

 

 

 

 

 

 

 

 

 

Senior

M

All

40cm

inner

inner

122/80

90,70,50,30(OC)

 

F

70,60,50,30(OC)

 

 

 

 

 

 

 

 

 

Junior

M

16-17

40cm

inner

outer

18m(OC)

122/80

90,70,50,30(OC)

 

F

70,60,50,30(OC)

 

 

 

 

 

 

 

 

 

Cadet

M

14-15

40cm

inner

outer

18m(OC)

122/80

70,60,50,30(OC)

 

F

"

 

 

 

 

 

 

 

 

 

Youth(new)

M

14-17

40cm

inner

outer

18m(OC)

122/80

60,50,40,30(OC)

 

F

 

 

 

 

 

 

 

 

 

Cub

M

12-13

60cm

inner

outer

18m(OC)

122/80

50,40,30,20(OC)

 

F

 

 

 

 

 

 

 

 

 

Pre-Cub(new)

M

9-11

60cm

inner

outer

18m(OC)

122/80

30,25,25,20(O)

 

F

 

 

 

 

 

 

 

PeeWee(new)

M

8 and under

Canbow

 

122/80

variable

 

F

Canbow

 

 

 

 

 

 

 

 

 

 

 

* NOTE  Pre cub shoot 25m twice - once at each target

 

 

 

 

              (O) - open records will be kept

 

 

 

 

 

 

                  (C) – Championship records will be kept

 


Vice-President 3D and Bowhunters Education Report – January 2002

There are two items included in this report: 3D Rules revisions and update on the 2002 3D Nationals being held in Nova Scotia.

 

3D Rules Revisions

Following the 3D Board meeting held in Winnipeg the 3D Rules were revised to follow the latest changes to the IBO Rules with the exception of the Canadian content previously agreed to by the 3D Board.  The revised rules were forwarded to the 3D Board via the FCA office along with a vote sheet on the highlights of the changes and a request to have all comments back to the FCA office by November 30, 2001.  Delays were experienced in receiving the replies so a second request for response was forwarded to the 3D Board Provincial representatives.  Unfortunately not all representatives responded.  As of December 18, 2001 the 3D Rules were revised in accordance with the majority of the wishes of those provincial representatives that responded and forwarded to the FCA office for distribution.  These rules will be ready to be ratified by the FCA executive during the January meeting.

 

During this rules review there appeared to be an interest in further removal of some categories.  Some work will be completed in 2002 in preparation for a report to the 3D Board in August in Halifax.

 

 

2002 3D National Championships

Meetings for the upcoming 3D Nationals Championships started in the fall of 2001. The four clubs that have come together under the Archers Association of Nova Scotia banner are Scotian Bowmen, The Bay Archers, CFB Halifax, and Osprey Archery Club.  The location has been set at the club property of Osprey Archery Club in Shad Bay, Nova Scotia.

 

The various committees required for the Championships are being organized with each club taking on the various tasks on an equal basis.  The host hotel and car rental agency will be determined early in the new year.  Each club will be responsible for one complete course plus practice targets and those required for the National shoot off.  The registration center will be the Osprey clubhouse, which is equipped with washrooms and plenty of tables and chairs.  Other required covered areas will be tent structures placed where needed.

 

The lobster banquet and entertainment will be a major part of these championships and final details are being put in place presently.

 

The host agreement has been modified for this years event and now in the process of being signed by all four clubs and should be ready for the ratification at the executive meeting.

 

Respectfully submitted

Don Lohnes


Report of the Executive Director - January meeting 2002

This report is split into two separate areas, activities and issues.

 

ACTIVITIES

Governance

Preparation for this meeting and follow-up from all meetings since August 2001 have been completed, or nearly so.  Some tasks assigned during the Winnipeg meetings took quite some time.  The FCA Harassment Policy was revised and circulated in a vote-by-mail.  Re-writing the job descriptions for all members of the Archery Council required structural changes, volunteer input and several revisions.  The draft job description for the VP of Administration & Marketing will be ready for the January meeting.  Job descriptions for members of HPC will be next.  Last, the President's job description will be reviewed.

 

The bankruptcy of the former Canadian Sports & Fitness Administration Centre was very disruptive on several fronts.  FCA lost money as a creditor due to the issuing of worthless cheques for FCA goods sold during the months of May to July 2001.  FCA lost approximately $2400.  No news is expected on this settlement until May 2002.  Securing FCA's inventory was the biggest problem.  It was found, counted and moved successfully to the firm that had been storing FCA's targets for the past several years.  The company offered a pick-and-pack service eventually, but the national office must generate the invoices and will be responsible to value the entire inventory for year-end purposes on an annual basis.  These services had been performed by the CS&FAC previously.  This has added to the national office workload.  The address change necessitated many related tasks, seen and unseen, and has added to the confusion of the last change 3 years ago.  As of November 1, 2001 Canada Post will no longer forward mail from 1200 James Naismith or 760 Belfast.  This has caused problems already.

 

Annual reports and indoor programme information was circulated to all clubs affiliated with FCA in 2001.  A second report will be mailed to each club upon renewal.  Member and club liability insurance coverage will be $5 million and the re-insurer has guaranteed the price quote FCA received before September 11, 2001.  Other forms of insurance will increase due to the terrorist attacks in the United States. The final membership report was run off.  Memberships are constant, though Québec saw a significant drop in club affiliations.  One Thousand dollars has been forwarded already to the insurance broker for 2002's premiums.

 

Communication was a priority again with weekly Info.E-mail bulletins, e-mail correspondence, phone/fax and written sources answered promptly.  I represented FCA in many capacities and reported fully on all of them.  FCA has not done a very good job in the past of recognizing its volunteers, athletes and Hall of Fame members on the web site.  That is changing with the help of several people including Lorrie Sommerville, Al Wills, and Marc-Andre Mathieu.  Thank you for helping out so quickly.

 

FCA Board of Directors' position statement on the importance of NSO's was released.  FCA was more closedly involved in the NSO collective and I was a member of the group that met face-to-face with Denis Coderre.  Many hours were taken up with further assessments and interviews orchestrated by Sport Canada, but required by Treasury Board.  Full reports were made to the board for all of the above.

 

 

Finances

All bookkeeping practices were completed in a timely manner.  FCA has a very healthy bank balance for the fiscal year end.  All purchases have been prudent.  Expenses have been kept to a minimum.  A PSO grid was instituted for funding representatives to national championships/meetings based on the travel distance from the home province to major cities across the country.  This sliding grid provides incentives if and when provincial membership numbers surpass certain levels.  There is less funding available should provincial numbers fall below required minimum levels based upon traditional membership totals over the past three years.

 

The 2001 budget was my first attempt at anticipating expenses and revenues.  I feel quite positive on the results.  I have prepared the 2002 version for this meeting and forwarded it electronically.  It will be available in hardcopy to Executive members at the meeting.  I have anticipated the inventory needs for programmes and services as well.  Those orders will be going out after the January meeting.  FCA is placing its first target face re-order since it began selling indoor faces in 1995.  Negotiations and arrangements were made to provide FCA clubs and retailers with the most competitive prices for good quality, FITA-legal faces.

 

I researched the total costs to FCA regarding my full employment.  This was time-consuming, and educational.  The fitures are in place for the in-camera meeting in January.

 

 

High Performance

There were some frantic moments preparing the team for Beijing, but the deadlines were met.  Press releases were sent regarding Dawn Groszko's first place finish in the qualification round.  The terrorist attacks in the US prevented the Americans from competing.  Even with their absence, only one Canadian male recurve archer could be ranked in the top 64 for COA evaluation.  Our compound shooters continue to excel.

 

Due to continuing problems with ranking and results, I developed a sanctioned event hosting package in order to encourage certain clubs across Canada to report results from these events.  I would like to thank Laurier Cusson for his translation help, as well as James Wiebe, Christiane Murphy, Greg Durward, Sheila Sheppard and Joan McDonald for their input.  These packages will be sent out electronically and by post as soon as a club pays for its tournaments.

 

A very busy and productive meeting was held in Brossard.  Minutes were circulated to the board. However, the major work done before this meeting and after was the revision, translation and final publication of 14 former NAC technical bulletins into a new "InfoTech" series of educational bulletins available in both languages through the FCA Distribution Centre.  Six or seven unilingual English articles remain to be published in the new year.  Once they have been proofed and re-formatted, I will ask volunteer translators to assist in preparing the French versions.

 

I have worked closely, and extensively, with Marthe Cusson over the national team clothing production and new fund-raising ideas.  It will remain to be seen if HPC can generate interest and funding by appealing to the general FCA membership.

 

 

Archery Council

Coaching has tried to continue the work pace set by Greg Durward for the PDM project.  Unfortunately, some momentum has been lost.  I have provided input as required.  My attention has been focused more on securing funding for the translation of the level 3 coach manual, workbook and course conductor manual.  This situation may be rectified in the next 6 weeks.  Level 3 certification under the new CBET format is causing a lot of stress in certain provinces due to the approach of the Canada Winter Games deadlines for coach certification.  I attended CAC meetings on behalf of the volunteers and made full reports.  I have not had the time to review Al Wills' work on the course conductor manual, but will do so as soon as possible.

 

Considerable time was spent reviewing the proposed rule changes and I would like to thank Greg Durward for his work, as well as Ghislain Arseneault and Arthur Nault.  The vote-by-mail should be complete by the time the meeting is held.  New binders for a larger, easier-to-read format will be available at the same cost as the older versions.  This order will be filled after samples are shown to the Executive.

 

Canbow guidebooks were revised and re-spiraled at no cost to FCA.  Extra level 1 badges will be required in case the 3D programme is successful.

 

3D Grand Prix keepsake certificates were sent to the individual winners at the 2001 Winnipeg nationals.  3D rule changes were circulated for a vote-by-mail.  Some provinces voted immediately, providing input and suggestions.  Some provinces did not respond.  Unfortunately, some delay was caused by the fact that the rule changes are unilingual English.  FCA will have to try harder to present these drafts in French so that our French-speaking 3D membership can provide input within the timelines.  Press releases were issued also concerning the world records set by two Canadian cadet archers.  There was trremendous frustration and delay in receiving Robin Hood Multifood sponsorship funding this year.  It was a calamity of errors.  However, I am happy to report that the Winnipeg organizing committee has been sent $1000.  The championship hosting manual is being revised and edited under the supervision of Al Wills.

 

I have been in regular contact with both organizing committees of FCA's 2002 outdoor championships.  Work is progressing well and the 3D host agreement will be available at the meeting.  The SAA volunteers are working quickly as well and I hope to have a complete update from them for the meeting.

 

 

ISSUES

I am deeply concerned that FCA's major funding partner, The Canadian Olympic Association (Committee) is planning a major reduction in funding support to NSO's.  FCA will be hard-pressed to make up that kind of financial loss even with new marketing initiatives for HPC.  If there is no support from Heritage Canada, FCA will experience a net loss for 2002.  I challenge the Executive and the Board to find a way to offset this shortfall without further promise of government assistance.  For the fiscal well-being of the Federation, it should remain, as much as possible, self-sufficient and not dependent on any one funding partner.

 

I have been encouraged by the energetic responses from many of our newer board and executive members.  Orienting them to the board and executive committees has been enjoyable.  However, there continues to be a need to recruit and train more new volunteers in order to reduce the workload of our senior members.

 

Membership numbers have been flat for the last several years.  And though a lot of the reason have little to do with FCA or its policies, FCA is well below past membership levels.  I would challenge the board and executive to find innovative ways to bring more people into the sport.  Some increase may occur if FCA youth distances and divisions are revised, but it has a lot to do with image, too.  In a growing anti-hunting society, archery's cultural and historical legacy are considered undesirable in many urban centres.  Promotion of target archery in schools and recreation centres is always difficult, but essential in order to overcome the misconception that archery is only a male-dominated, hunting-oriented sport.  Though archery and FCA have no reason to hide this rich heritage, it is important to package this sport better to the computer-game fanatical youth of today.

 

Respectfully submitted,

 

Kathleen Millar


Speaking Points from Gwen Prillo, Sport Canada Consultant - January 2002

Director General of Sport Canada at Canadian Heritage

Mr. Lane MacAdam has been appointed as Director General of Sport Canada at Canadian Heritage.  Lane has over 17 years of experience as a sport administrator with both the federal government and non-profit organizations.  For the past ten years, he has held the position of President/Chief Executive Officer of the Canada Games Council.  Prior to the CGC, Lane worked for the Minister responsible for Fitness and Amateur Sport as Special advisor/Executive assistant.  Lane started his new duties on January 9, 2002.

 

Canadian Sport Policy

In April 2001, the Federal and Provincial/Territorial Governments committed to developing a Canadian Sport Policy by April 2002.  In August 2001, the F-P/T Ministers for Sport, Fitness and Recreation confirmed the broad directions for Policy, including the goals of Enhanced Participation, Enhanced Excellence, Enhanced Capacity and Enhanced Interaction (which refers to the value and importance of seeking new partnerships and more collaborative or innovative approaches to sport development challenges).  The Policy has a 10 year duration, from 2002 to 2012, and is intended to be complemented by Action Plans of multi-year duration.  Four types of Action Plans are anticipated, including those of the federal government, individual P/T governments, a federal-P/T action plan, and those by key stakeholders in the sport community.  The F-P/T governments circulated drafts of the Canadian Sport Policy and the F-P/T Action Plan for Sport, 2002-2005, throughout the sport community in early December 2001 for consultation in December and January.  Each government is responsible for consultation with their respective sport communities.  Feedback from these consultations will be reviewed at the end of January and the Policy and F-P/T Action Plan will be revised as required in preparation for review by the F-P/T Ministers in April 2002.  The F-P/T Action Plan may be found on the Sport Canada WEB page.

 

Secretary of State Advisory Council

The SOS formed an Advisory Committee to develop and implementation strategy for the Canadian Sport Policy.  The Advisory Committee, chaired by Bruce Kidd, established to workgroups to provide recommendations.  The Excellence Workgroup will be presenting its recommendations and report to the Advisory Committee by the end of January 2002.  The Participation Workgroup presented its report and recommendations to the Advisory Committee in December.  The Workgroup, having completed its mandate, is now disbanded.  The Advisory Committee will be meeting January 16th to review the recommendations and further advance its work in advising the Secretary of State.  Sport Canada is a participating member of all 3 committees.  This council, and its sub-committees, are responsible only to the SOS, and have no direct relation to the CSP process other than through the input that the SOS chooses to make into the policy development process.

 

Accountability

The Accountability Framework is the means by which the government will ensure the achievement of key goals and will be based on each organization’s strategic and annual operating plans.  It is essential that all the goals and objectives of Sport Canada’s NSO Accountability Framework be incorporated within the organization’s plans.  There will not be a separate accountability contract.  The Accountability Framework identifies National Standards within the 4 Canadian Sport Policy Areas (Excellence, Participation, Building Capacity and Interaction). The National Standards describe a consistent set of attributes that will apply across all NSOs, ensuring a minimum level of membership service from sport-to-sport.  It is expected that each NSO will provide basic services to meet or exceed all the identified standards.  The Standards are not expected to change.  Within the National Standards the essential elements of sport development and excellence will be given prominence. Other Standards will address the key principles underpinning the Canadian Sport Policy, specifically – Equity, Access, Ethics and Values.  NSOs will set their own sport specific performance indicators or targets for each policy area.  This Accountability Framework and the organization’s specific implementation strategy will be the cornerstone of each NSOs funding relationship with the Federal Government.


Funding Framework

The NSO assessments have been completed.  The new Funding Framework will incorporate the results of this assessment.  The Secretary of State has committed to funding to a broad number of sports and added support to well performing sports.  Sport Canada is currently working to produce a funding framework which will align with the pillars of the Canadian Sport Policy.  The new Funding Framework and Contribution Guidelines should be presented to the NSOs early in the new year (Jan / Feb).  NSOs will be provided with reasonable time to prepare their submissions.

 

Athlete Assistance Program

The Policies, Procedures and Guidelines manual are currently being translated and the new version should be available by the end of February. They will be distributed to all NSOs.  The Athlete Handbook is also being translated and will be distributed to all carded athletes by the end of February.  As was the case in the past funding quadrennial, there will be a link between the AAP and the NSO Funding Framework.

 

Official Languages

The results of the Official Languages questionnaire which NSOs were asked to complete will be tabulated to establish an accurate language profile of each NSO.  Program Officers will work with their respective organization to develop an appropriate Official Languages work plan.  This is to fulfil the recommendations of the Commissioner of Officials Languages’ Report of June 2000.

 

National Alternate Dispute Resolution Program (ADR)

There is a belief that many of the disputes which arise in amateur sport could be prevented through the establishment of fair, transparent and consistently applied policies and procedures that could be facilitated through a national ADR System.  The federal government is in the process of establishing a national ADR program as per the recommendations of the ADR Work Group and the Implementation Committee which submitted their recommendations to the Secretary of State in May 2000 and August 2001 respectively.  The ADR system would provide access to mediation and arbitration, and assist NSOs to develop complete dispute resolution policies. In the event of a conflict situation, access to the ADR would be available upon exhaustion of all the internal grievance procedures of the Sport Organisation.  The federal government is investigating the option of introducing legislation for this program and, in the meantime, has requested the Canadian Centre for Ethics in Sport to lead the process to establish an interim ADR program for sport.  The CCES has established a Steering Committee to guide this work.  This committee is chaired by Gord Robertson who was also chair of the Implementation Committee that was created by the Secretary of State. This interim program will be designed to accommodate team selection disputes that arise out of the  2002 Winter Olympic Games team and the 2002 Commonwealth Games team.  Its secondary objective will be to establish the the sport policy resource centre to assist sport organizations increase their capacity in dealing with disputes within their sport.  The proposed framework for the ADR Program includes a Canadian Sport ADR Council, a Disputes Secretariat, a Resource Centre and an Ombuds Office.

 

Coaching Work Group 

The Advisory Committee for the Canadian Sport Policy has reviewed the recommendations from the Coaching Working Group.  The Advisory Committee have supported fully some of the recommendations and have made suggestions with respect to others.

 

World Conference on Women and Sport

May 16-19, 2002

The theme of the next World Conference on Women and Sport is “Investing in Change”.  Approximately 500 delegates from up to 70 countries will participate in the Conference to discuss issues related to women in sport, to report on progress and to agree on future directions for the world wide women in sport movement.  Registration packages will be distributed to all NSOs, MSOs, NSCs, and other sport partners.  The Federal Government has assumed a leadership role to ensure a strong Canadian legacy from the World Conference, including:

· Development of a Canadian strategy for girls and women in through physical activity and sport (through CAAWS)

· Hosting of a National Conference for Women and Sport and Physical Activity which is scheduled for Nov 28 - Dec 1, 2002 in Hamilton, Ontario (through CAAWS)

· Reinforcement of Canada’s capacity as a world leader in the women in sport movement

 

Anti-Doping in Sport

Canada is involved in several initiatives involving Anti-Doping in Sport.  These initiatives are an opportunity for Canada to promote and coordinate, at the international level, the fight against doping in sport in all forms. World Anti-Doping Agency.  In August 2001, Montreal was awarded the permanent headquarters of WADA.  Having been established temporarily in Lausanne, WADA is scheduled to commence operation in Montreal for January 2002. 

Inter-American Workgroup on Anti-Doping in Sport (IAWGADS).  A proposal for the establishment of a Governmental Anti-Doping Council of the Americas was endorsed by the Heads of State at the Summit of the Americas (April 2001, Quebec City).  Canada is the Chair of the IAWGADS to build this governmental mechanism for leadership and coordination of anti-doping in the America’s.  Sport Canada is exploring various models for the establishment of a permanent secretariat to support such a Council, including the OAS (Organisation of American States, headquartered in Washington) World Wide Inter-Governmental Treaty on Anti-Doping in Sport.  Canada has taken the lead in chairing a working committee of government representatives from each of the five continents to develop 9 world-wide inter-governmental treaties on anti-doping in sport.  The treaties will serve to coordinate and harmonize governmental anti-doping actions world wide.

International Anti-Doping Arrangements (IADA)

Canada is the founding member of an eight country anti-doping agreement.  Members to the IADA are widely regarded as the most competent anti-doping nations of the world.  The IADA is accredited with the development of the ISO Quality Standards for doping.

Pilot Project: Winnipeg Centre for Substance Use in Sport and Health (SUSH)

The SUSH is fast becoming a leader in scientific investigation and educational program delivery related to the consumption of substances for sport and health. 

It is IADA’s most effective anti-doping initiative in the area of prevention, deterrence, and education.

The SUSH is centred at the University of Manitoba’s Medical School.

 

Bilaterals

Sport Canada has bilateral international agreements with 6 other nations: Cuba, Eygpt, France, Greece, Morocco, South Africa and Tunisia.  Sport Canada is currently negotiating a similar agreement with Russia.  Through these agreements, Canada promotes our sport policy and sport priorities with other nations.  There is also opportunity to learn from the activities and policies of these other nations.

 

Vancouver 2010 Bid

The Government of Canada has committed $9.1 million to Vancouver Whistler’s 2010 Olympic Winter Games and Paralympic Games Bid.  ($2.5 million from the Canadian Tourism Commission).  The province of British Columbia has also invested $9.1 million.  The Vancouver Whistler 2010 Bid Corporation (VW2010) has a projected operating budget $34.1 million.  The Olympic Winter Games and Paralympic Games provide a unique showcase for Canadian athletes, artists and innovators, and present an outstanding opportunity to promote Canada’s diversity, technological acumen and cultural achievements to the world.  Winning the right to host the 2010 Olympic Winter Games and Paralympic Games will increase Canada’s international profile, attract investment and pump millions of dollars into the Canadian economy.

Important Dates;

Ø Feb. 4, 2002:             COA to submit the Bid request to the IOC

Ø August 2002:                         The IOC will announce a short-list of candidate cities

Ø July 2003:                 IOC meeting in Prague to select the host of the 2010

 

Upcoming Events

Olympic Winter Games, Salt Lake City                                              February 8th - 24th, 2002

Paralympic Winter Games, Salt Lake City                           March 7th - 16th, 2002

Arctic Winter Games, Iqualuit                                                 March 17th - 23rd, 2002

World Conference on Women and Sport, Montreal             May 16th - 19th, 2002

Commonwealth Games, Manchester, England                                    July 25th - August 4th, 2002

North American Indigenous Games, Winnipeg                                  July 25th - August 4th, 2002

National Conference on Women & Sport & Physical Activity             Nov 28th - Dec 1st, 2002

 

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